[Plantsci] A Few Announcements -Marvelous Monday!?!

Mon Nov 20 16:17:49 MST 2023

Hello,

I was unable to send out a Wonderful Wednesday email last week and have some pressing information that I want to share with everyone.

  1.  First of all I would like to announce that Angelyca Reed will be leaving the School of Plant Sciences as of December 1st.  She has accepted a position as an executive assistant in the Department of Anthropology.  This is a great career opportunity and Dr. Galbraith and I, wish Angelyca all the best.  I have created a plan for reorganizing the office to cover the tasks while we are down this position.  The business staff will be cross training all next week so that the transition will be as smooth as possible.

  1.  While I am trying to mitigate the impact on faculty as much as possible there is one change that will need to be made.  Effective December 4th, the business office will no longer be able to print out FED EX Labels.  I have attached instructions for creating a FED EX account under the University of Arizona.  If you have questions on this, please contact Angelyca prior to the 1st so she can assist you in getting your account set up.  If you print less than 5 labels a year, the business office can accommodate that workload and you will not need to create an account.  This is something I was trying to establish (mentioned in a past Wonderful Wednesday email) but hadn't had the opportunity to institute this change.

  1.  The business office will be closing at noon on Wednesday.  Please make any necessary changes in deliveries or other tasks that will be impacted by this.

  1.  Starting today, when a business office staff is out of the office, we will be sending out an email to this email address.  I am instituting this policy because I don't want people to be looking for or reaching out to a staff person that is not in the office, thinking the communications aren't being addressed.  The business office staff will also be sending out an email at least two days prior to any planned time off so that you need from them can be requested prior to the time off.  This is another step towards transparency and better communication in hopes of achieving greater efficiency in the business Office.

  1.  Lizzy is out today.
  2.  Leslie will be out on Wednesday (medical appointments- including this, because again, I don't want it to appear that I am taking vacation when many of you are patiently waiting and have been patiently waiting for several things from me and the business office)

  1.  I have completed the All-Funds report and submitted it to CALES.  We are able to pay the 1.4 million common cost requirement.  I am working on a communication that will go out on this list serv with the details of the balance of the SPLS funds.

  1.  I know that several of you are still awaiting your account reports.  I did work on this last weekend and plan on working on it again this weekend.  I want to get caught up on this once and for all before Angelyca leaves as Lizzy will be assigned to cover the majority of Angelyca's workload.  That leaves Gaby and I to maintain and reconcile all the accounts.  I know this is very frustrating to all of you and it is for me as well.  As I have said before, almost every account in SPLS had/has issues/errors dating back months or even a year.  These errors aren't quick fixes. Some of the more complicated reports require an entire day devoted to bringing things into balance- researching the issues, figuring out how to fix the issues, and then actually doing the work to make the corrections.  During the regular work week, I have very limited time to devote to this task and that is why it is taking so long to correct.   Gaby is catching on quickly and doing great, so relief is coming.   Just updating you.

Wishing everyone an amazing Thanksgiving and extra long weekend!

[The University of Arizona block 'A' logo.]
Leslie Bonilla
Manager, Finance and Administration
School of Plant Sciences
THE UNIVERSITY OF ARIZONA

Forbes, 303
1140 E South Campus Dr | TUCSON, AZ 85721
Office: 520-621-8689 |
lesliebonilla at .arizona.edu<mailto:lesliebonilla at .arizona.edu>
cals.arizona.edu/spls<https://cals.arizona.edu/spls>

[Integrity, Compassion, Exploration, Adaptation, Inclusion, Determination]<https://brand.arizona.edu/signature>

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <https://list.cals.arizona.edu/pipermail/plantsci/attachments/20231120/a81d8870/attachment-0001.htm>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image001.png
Type: image/png
Size: 14173 bytes
Desc: image001.png
URL: <https://list.cals.arizona.edu/pipermail/plantsci/attachments/20231120/a81d8870/attachment-0002.png>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image002.png
Type: image/png
Size: 24654 bytes
Desc: image002.png
URL: <https://list.cals.arizona.edu/pipermail/plantsci/attachments/20231120/a81d8870/attachment-0003.png>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: FED EX CREATING A NEW FED EX SHIPPING ACCOUNT.docx
Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document
Size: 18755 bytes
Desc: FED EX CREATING A NEW FED EX SHIPPING ACCOUNT.docx
URL: <https://list.cals.arizona.edu/pipermail/plantsci/attachments/20231120/a81d8870/attachment-0001.docx>