[Faculty] Ensuring timely proposal submissions

[Chorover, Jon - (chorover)]

Dear ALVSCE Faculty and Staff,

Our Grants & Contracts Managers' team is shorthanded while we're working to fill Fatemah Dili's vacated position.  To help our team manage this significantly increased workload and ensure your proposals are submitted in a timely manner, following these guidelines is essential:


  *   Be respectful of your Grants & Contracts Manager's time.  To keep up with the increased workload, they are working nights and weekends.
  *   Notify your Grants & Contracts Manager now of any proposals with due dates between now and December 31 by sending them the funding announcement.
  *   Meet ALVSCE's internal proposal routing deadlines.  (See attached for ALVSCE Grants and Contracts Proposal Routing Process and Deadlines.)
     *   Fifteen business days prior to the sponsor's submission deadline or (twenty business days prior to the sponsor's submission deadline for proposals involving subawards), the Grants & Contracts Manager must receive the following:
        *   Funding Announcement
        *   Budget Outline
     *   Eight business days prior to the sponsor submission deadline, the Grants & Contract Manager must receive the following:
        *   Project Title
        *   Project Start/End Dates
        *   Project Abstract/Summary
        *   Final Budget, Budget Justification and Documents for any Subawards
        *   PI/Co-I Distribution of Credit and F&A Revenue
     *   Proposals that need to be submitted by Sponsored Projects must be completed three full business days before the sponsor's deadline (i.e., proposals due on a Friday must be completed in the sponsor's submission system before 8 am on Tuesday).
  *   If you are a new PI, try to obtain training on proposal preparation and submission before you begin working on a proposal.  Prioritize attendance at training sessions.  Understanding the proposal preparation and submission process greatly reduces the time required to submit proposals. (Emails to follow on upcoming workshops.)
  *   If you submit proposals to the NSF, start using SciENcv now.  It is mandatory beginning October 23, 2023, for preparation of your Biosketch and Current & Pending documents.  Researchers are responsible for completing and certifying these documents.  Accuracy is important.
  *   If you have questions or if there is specific training you would like to request (such as SciENcv), please e-mail ALVSCE-Research at arizona.edu<mailto:ALVSCE-Research at arizona.edu>.

Thank you for everything you are doing to ensure our collective success in the research mission!

-----------------------------------
Jon Chorover
Interim Associate Vice President/Associate Dean for Research
Division of Agriculture, Life & Veterinary Sciences, & Cooperative Extension (ALVSCE)
College of Agriculture, Life & Environmental Sciences (CALES)
University of Arizona
Tucson, AZ 85721
Phone:  (520) 626-5635
Email:  chorover at arizona.edu<mailto:chorover at arizona.edu>

I am on ancestral lands of the
Tohono O'odham and Pascua Yaqui.


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