[CED/CD/EAT] timelines for transition from "one-and-done" background checks to DPS cards for volunteers working with youth

[Blumanhourst, Gloria - (gblumanhourst)]

Folks,

Thanks to those of you who have provided feedback on the draft procedures for volunteer screening.  Every bit of information helps. The revision is underway, and we'll try to get the new version out by end of June.

I've told several of you that I would figure out a timeline for the transition from "one-and-done" background checks to the DPS card - particularly, when do your current volunteers have to get their DPS cards.  Some counties have told me that they are requiring all active volunteers working with youth to get their DPS card before the 4-H year begins in fall 2018.  That is fine.

If, however, you want to phase in the DPS card to ease workloads, we have a timeline for you.  I've spent some time correlating the information in 4-HOnline and DCC.  While the report I pulled from DCC does not tell me specifically if the person has been background checked, I do have the number of years they have been a 4H volunteer; and I'll depend on your knowledge to tell us if they were fingerprinted and background checked at that time.  4-HOnline tells me the status of the volunteer - Archived, Inactive, Pending, or Active and the number of years they have been registered in 4-HOnline.  The other piece of information we used in setting these dates is the valid time span for the DPS card - 6 years.

I will send each county a list of the volunteers from our compiled spreadsheet and provide the date we will expect each volunteer to have their DPS card in place. If you choose to require the DPS at an earlier date, that is fine.  Additionally, you may have information that isn't reflected in our databases - and I'm happy to include that info in our records.

These are the general guidelines we will use in setting dates:

*         All Archived or inactive people returning to active status will need a current DPS card.

*         All Pending volunteers should have a DPS card before they are marked active.

*         All Active volunteers who have never had a background check should have a DPS card before the 4-H year begins in fall 2018.

*         All Active volunteers who were certified in 2012 or before (even if they had a background check) should have a current DPS card before the 4-H year begins in fall 2018.

*         All Active volunteers who were certified in 2013 (even if they had a background check) should have a current DPS card before the 4-H year begins in Fall 2019.

*         All Active volunteers who were certified in 2014 (even if they had a background check) should have a current DPS card before the 4-H year begins in Fall 2020.

*         All active volunteers who were certified in 2015 (even if they had a background check) should have a current DPS card before the 4-H year begins in Fall 2021.

*         All active volunteers who were certified in 2016 (even though they had a background check) should have a current DPS card before the 4-H year begins in Fall 2022.

*         All active volunteers who were certified in 2017 (even though they had a background check) should have a current DPS card before the 4-H year begins in Fall 2023.

*         All active volunteers who were certified with a DPS card will have to renew their DPS card as it expires.

Sorry this email is so long. . . . I'll try really hard to keep topics smaller and emails shorter as we move forward!
Gloria
Gloria Blumanhourst
Program Coordinator - Volunteer Programs
4-H and Master Gardener

gblumanhourst at email.arizona.edu<mailto:gblumanhourst at email.arizona.edu>
520-621-4156

Cooperative Extension
University of Arizona
1140 E. South Campus Drive, Room 301
Tucson, Arizona   85721-0036



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