[Agvisors] Fwd: Pass/Fail request process now in UAccess Student & other updates
Rodriguez Lorta, Nancy G - (nancyr)
nancyr at arizona.edu
Thu Mar 26 11:55:19 MST 2020
Greetings Team - additional updates on the Spring 2020 policy revisions.
Sending positive thoughts to all!
Nancy G. Rodriguez-Lorta, M.Ed.
Senior Director, Advising and Student Services
UA College of Agriculture and Life Sciences Office of Career & Academic Services
Forbes Room 203 | PO Box 210036 |Tucson, AZ 85721-0036
Phone: (520) 621-3611 | Fax: (520) 621-8662
Website: cals.arizona.edu/students/advising
Reasons reap results – J. Kwik
________________________________
From: regnews-request at list.arizona.edu <regnews-request at list.arizona.edu> on behalf of Underwood, Alex - (aunderwood) <aunderwood at arizona.edu>
Sent: Thursday, March 26, 2020 11:44 AM
To: upac-request at list.arizona.edu; uaac at list.arizona.edu; regnews at list.arizona.edu
Cc: Heileman, Greg - (heileman); Cashen, Cori J. - (ccashen); Delgado, Irene P - (idelgado); Strack, Freda - (fstrack); Ayala-Lavander, Juan F - (jfayala); Milora, Deborah C - (dmiller); Registrar_ListServe; Young, Art - (artyoung)
Subject: [regnews] Pass/Fail request process now in UAccess Student & other updates
Good morning,
I hope that everyone is well. We have a few exciting updates this morning:
Pass/fail process available in UAccess Student Center
The self-service ability for students to update their Spring 2020 classes to the special Pass/Fail grading basis is ready and available to students. To assist students a help guide on how to update<https://registrar.arizona.edu/sites/registrar.arizona.edu/files/forms/Student%20How%20to%20Guide%20-%20Update%20to%20Special%20Spring%202020%20Pass-Fail%20Grading%20Basis.pdf> or a video walking through the steps<https://registrar.arizona.edu/sites/registrar.arizona.edu/files/forms/Changing%20to%20TPF%20in%20Student%20Center.mp4> are available on the website. We will also email the students who have been contacting our office since Friday to alert them of the official way to process this request.
A special thanks to the UITS team for their fantastic partnership in making this happen so quickly and in a way that is easy for students and reduces the manual updating for staff.
Additional Pass-Fail FAQs
1. Should an instructor transition an entire class that is regular grading to the Pass/Fail grading basis?
* No. This option is at the discretion of the student. Some students may want and/or need to complete a course with a regular grade.
* Please note this excludes students in the JD program in the James E. Rogers College of Law - see FAQ#20.
2. Is this Pass/Fail grading basis different for the James E. Rogers College of Law?
* Due to a number of issues unique to the law school, including mandatory curving and rankings, students in the JD program will have mandatory Pass/Fail grading. Like the rest of the Special Spring 2020 Pass/Fail grading basis, a “Pass” grade will satisfy all program requirements. JD students should contact Mike Brooks (brooks at arizona.edu<mailto:brooks at arizona.edu>) with any additional questions.
3. Will a Pass grade in English 102, English 108, or English 109H satisfy the Mid-Career Writing Assessment<https://catalog.arizona.edu/policy/mid-career-writing-assessment-mcwa>?
* No. Students who do not earn an A or B in one of these courses will still have the course satisfy the gen-ed English requirement but will need to contact their advisor for their major on how the department expects majors to satisfy the MCWA.
4. Will the Pass units count towards the Dean’s List<https://catalog.arizona.edu/policy/academic-distinction-deans-list-honors-and-awards>?
* No. The Dean’s List is a single-term honor. Students will otherwise need to earn the appropriate number of units and GPA to receive the honor.
5. Will the Pass units count towards Academic Distinction<https://catalog.arizona.edu/policy/academic-distinction-deans-list-honors-and-awards> or Graduation with Academic Distinction<https://catalog.arizona.edu/policy/academic-distinction-deans-list-honors-and-awards>?
* Yes. Units earned as Pass in Spring 2020 will count toward the units required for Academic Distinction and Graduation with Academic Distinction eligibility, but as the units will not carry GPA value, the student will need to have otherwise met the appropriate GPA requirements.
New FAQs on Remote instruction, Exams, and Synchronous Meetings:
1. Can classes that moved to remote instruction hold synchronous meetings?
* Yes! Classes that have a meeting pattern can choose to continue to meet synchronously during this time period, being flexible for time zone and other considerations.
2. Can classes that moved to remote instruction hold synchronous exams?
* Yes, with the following recommendations for instructors:
i. Schedule exams and any other synchronous activities at the original class meeting time
ii. Schedule asynchronous exams and activities for a lengthier period of time so as not to conflict with other classes in the students’ schedules
iii. If either of the above options are impossible, let it be known that you will offer accommodations for students who have a conflict with another class
1. Will final exams be held in their allotted slots?
* If a final exam is to be given during a synchronous meeting it is to occur following the Final Examination Schedule<https://www.registrar.arizona.edu/courses/final-examination-schedule-spring-2020>.
2. Will common final exams<https://www.registrar.arizona.edu/courses/final-examination-schedule-spring-2020#expanded-content-103> still occur?
* Yes, common final exams can still occur at the same day and time – if academic units would like to adjust or eliminate their common final exam, please contact rcshelp at arizona.edu<mailto:rcshelp at arizona.edu>
3. Do final exams need to be synchronous?
* No. If a course that has transitioned to remote would like to not hold a synchronous final, the faculty should follow the approved policy for Online Final exams: “Instructors of fully-online classes are required to specify in the syllabus when—during the official final exam period—they will hold their final exam or by what date and time students are required to submit their summative assessment.”
I recommend that you check the Registrar Spring 2020 Information & Updates<https://registrar.arizona.edu/coronavirus-covid-19-information> website daily as each day we are clarifying points and information based on questions coming from all over campus – including this wonderful group of colleagues.
Please let me know if you have any questions/concerns.
Thanks,
Alex
From: Underwood, Alex - (aunderwood)
Sent: Tuesday, March 24, 2020 11:50 AM
To: upac-request at list.arizona.edu; uaac at list.arizona.edu
Cc: Heileman, Greg - (heileman) <heileman at arizona.edu>; Cashen, Cori J. - (ccashen) <ccashen at arizona.edu>; Delgado, Irene P - (idelgado) <idelgado at arizona.edu>; Strack, Freda - (fstrack) <fstrack at arizona.edu>; Ayala-Lavander, Juan F - (jfayala) <jfayala at arizona.edu>; Milora, Deborah C - (dmiller) <dmiller at email.arizona.edu>; Registrar_ListServe <reg-office at list.arizona.edu>; Young, Art - (artyoung) <artyoung at arizona.edu>
Subject: Revised Academic Grading and Eligibility Policies, Summer class modality, & Summer/Fall Registration
Good afternoon Advisors,
I hope everyone is doing well. Thank you for your support and advocacy for our students during this unprecedented term. I appreciate all the feedback and questions you have been sending and want to send a few updates below.
Revised Academic Grading and Eligibility Policies
As I am sure you’ve seen from the Provost announcement<http://view.comms.arizona.edu/?qs=f0253fd660e8f2c13516802399f4a69017427f4c71d63d1958b5ae394079704af33da6de0510d365d162a10a6a38547bb92eeafe8415bc73a6d35686ca336427f96aa793876c9ac8200221af1d697009> on Friday there have been adjustments to our academic policies for this term to support students through this pandemic; we are continuously updating the FAQs as questions arise (keep them coming!)
The guidance to students has been amended today and updated on the website.<http://view.comms.arizona.edu/?qs=b8a2db9bd2579cdec7428820353c3406672b30e2eb8d5b7be9286ab39db50bbb8b505e4d49c52714281d39f2ac86ebf91788056335d7941af3a91d2b232327d025d511d7c953446e>
[cid:image001.png at 01D60361.8B4D7A70]
The website for updates for these revised academic grading policies is: https://www.registrar.arizona.edu/coronavirus-covid-19-information - we also updated the page with a larger-call out for students to connect with their academic advisor while they consider their options for this term. We expect to have the method for students to make the pass/fail request very soon and are working on implementing the other changes. If you have any questions, please contact me or reghelp at arizona.edu<mailto:reghelp at arizona.edu>
More FAQs were added for the revised Pass/Fail since it was published on Friday:
1. How will Pass/Fail grades impact merit scholarships?
* Pass/Fail grades do not calculate in GPA, but an earned Pass grade still counts toward the required number of units for scholarship renewal. Eligibility for continuing students will be evaluated as normal, based on cumulative University of Arizona grade point average and cumulative units completed by the end of the academic year. Please click here<https://financialaid.arizona.edu/types-of-aid/scholarships/current-students> to review terms and conditions for your specific scholarship(s).
2. How will Grad Schools or other people looking at a transcript evaluate this Pass/Fail?
* The University will add a transcript note to classes taken in Spring 2020 Pass/Fail about the extraordinary nature of this grading basis. Many institutions, including our AAU peers, are adjusting their grading policies for this term and providing similar notes.
3. What percentage in a class is considered a Pass versus a Fail grade?
* Instructors will continue to have discretion on how grades are assigned as outlined in their syllabus or otherwise communicated to students.
4. Does the Pass/Fail exceptional grading basis apply to graduate students?
* Yes. This policy is intended for all classes taken as regular grading, for all students, in all academic career levels, for all program requirements.
5. Can a class that has ended (ie-7W1 section) be changed to Pass/Fail?
* No. Courses that have already been graded will not be available to change to Pass/Fail.
For undergraduate students who have already met the 18-unit threshold, we are working with UITS to allow the Ws to be submitted online. We expect to have this done this week and will update the group when available.
Summer Classes – Remote Modality
Since last week’s announcement - that domestic campus Summer 2020 classes that begin before July 1, 2020 will not be held on campus - we have had several questions on how this will work. To enable the best possible learning experience and recognize this as different than the traditional fully online course, a new instructional modality has been created - Remote. This temporary instructional modality joins the existing modalities of In-Person, Hybrid, and Online.
A few notes on the Remote instructional modality:
1. It is intended to be used for those classes that were previously scheduled to meet on campus in-person or hybrid modality.
* It should not be used for courses that were planned to be offered online as iCourses.
2. You can determine if there is a meeting pattern for the class.
* This will allow synchronous meetings for students and faculty, if needed.
i. If there is a meeting pattern – students will not be able to enroll in courses that have synchronous meeting conflicts
ii. Similar to traditional meeting patterns – these times need to be created BEFORE enrollment begins – if you add a meeting pattern post student’s enrolling, you will need to manually confirm there are no conflicts for students or faculty members.
* Synchronous meetings are not required for the remote modality.
1. The contact minute calculations will not be applied to this modality.
* Similar to hybrid and online, the classes meet the contact minute requirement through learning objectives and assignments as determined in the syllabus.
2. The iCourse fee will not be charged to these classes
* Classes that were previously scheduled as iCourses will not be transitioning to Remote modality.
3. It will be available for Summer 2020 term classes that begin before July 1st
* The modality will not be available for classes that start after July 1st unless there is an extension of the decision to continue remote instruction
4. We will make this update en masse for you.
* RCS and UITS are working on transitioning all In-Person and Hybrid classes scheduled at domestic campuses in Summer 2020 that begin prior to July 1st.
i. We hope to have this done tomorrow.
ii. We will keep the current meeting patterns for classes that are offered In-Person and Hybrid.
* These can be adjusted through communication with RCS.
* RCS has been in contact with your department schedulers offering an expedited way to make Summer 2020 changes.
i. We will continue to be flexible in getting the information to update your sections in a way that is quick and flexible for your schedulers and our team.
* The change to this modality includes Independent Study courses that had previously been scheduled as In-Person or Hybrid.
REGISTRATION for summer and fall
Enrollment appointments have been assigned and emails have been sent to all eligible students for Fall registration – copies of samples are below. Enrollment appointments are not needed for summer registration. Registration for summer and fall is happening as planned, starting April 6th. Below are examples of messages sent to students, both with and without a service indicator that would prevent enrollment.
Example – no holds
[An Image]
Dear <Student>,
These past few weeks have been very impactful for our community, we hope that you are doing well and have many resources to assist you during this evolving situation, please visit the University's COVID-19 resource page<https://www.arizona.edu/coronavirus-covid-19-information> regularly for updates.
We are excited for you to continue your studies at the University. You are able to register for your Fall 2020 courses on <insert date> beginning at 6:00 am.
Contact your academic advisor if you need assistance in selecting courses for the upcoming term. Click here<https://www.registrar.arizona.edu/courses/how-register-courses?audience=students&cat1=10&cat2=30> for more information on the enrollment process.
Best Regards,
Office of the Registrar
registrar.arizona.edu/students
Example – holds
[An Image]
Dear <Student>,
These past few weeks have been very impactful for our community, we hope that you are doing well and have many resources to assist you during this evolving situation, please visit the University's COVID-19 resource page<https://www.arizona.edu/coronavirus-covid-19-information> regularly for updates.
We are excited for you to continue your studies at the University. You are able to register for your Fall 2020 courses on <insert date> beginning at 6:00 am.
You currently have holds that will need to be resolved prior to registering for classes; please review the list below and reach out to the appropriate office for assistance:
Reason
Details
Campus Health-Expanded Immuniz
You are required to have 2 Measles, Mumps, and Rubella (MMR) doses. Immunizations are administered at Campus Health Services if needed.
Please see our website for more information: http://www.health.arizona.edu/health_services_immunizations.htm
**************************************************************************
Access your immunization record by clicking on patient log in at:
www.health.arizona.edu<http://www.health.arizona.edu>
Upload your records to our website:
www.health.arizona.edu<http://www.health.arizona.edu> > Services >Travel & Immunizations > Upload Immunization Records
Documents are processed within 48 hours, and holds are released from UAccess. If you have questions please call 621-2384.
Past Due Balance No Adds
Please pay your past due balance in full or contact the Bursar's Office at 520-621-3232.
If you are transferring units from another college or university, your class standing could affect your enrollment start date.
Contact your academic advisor if you need assistance in selecting courses for the upcoming term. Click here<https://www.registrar.arizona.edu/courses/how-register-courses?audience=students&cat1=10&cat2=30> for more information on the enrollment process.
Best Regards,
Office of the Registrar
registrar.arizona.edu/students
Alex Underwood
University Registrar
Office of the Registrar
THE UNIVERSITY OF ARIZONA
Modern Languages, 347
PO Box 210067 | Tucson, AZ 85721
Office: 520-621-3432
aunderwood at arizona.edu<mailto:aunderwood at arizona.edu>
Pronouns: he, him, his
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[Integrety, Compassion, Exploration, Adaptation, Inclusion, Determination]<https://www.arizona.edu/purpose-values>
*Please consider the environment before printing this email.
Information transmitted is intended only for the person/entity to which it is addressed and may contain confidential and/or privileged material. Any review, retransmission, dissemination or other use of, or taking of any action in reliance upon this information by persons/entities other than the intended recipient is prohibited. If you received this in error, please contact the sender and delete the material from any computer.
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