[Plsfaculty] FW: HR- Hiring and Compensation Freeze Guidance

Wed Dec 20 11:00:51 MST 2023

FYI

-----Original Message-----
From: Bruce Tabashnik <tabashnb at email.arizona.edu> 
Sent: Wednesday, December 20, 2023 10:49 AM
To: Chorover, Jon - (chorover) <chorover at arizona.edu>
Cc: Jones, Sonia Jimenez - (soniajones) <soniajones at arizona.edu>; Galbraith, David W - (galbrait) <galbrait at arizona.edu>; Rahr, Matt - (rahr) <rahr at ag.arizona.edu>; Rutledge, Bethany S - (rutledge) <rutledge at arizona.edu>; Davis, James M - (jdavis1) <JDavis at ag.arizona.edu>; Martin, Edward C - (ecmartin) <ecmartin at arizona.edu>; Craig, Zelieann R - (zelieann) <zelieann at arizona.edu>; Merrell, Douglas Scott - (dscottmerrell) <dscottmerrell at arizona.edu>; Kacira, Murat - (mkacira) <mkacira at arizona.edu>; Sowerby, Samantha Blair - (sbsowerby) <sbsowerby at arizona.edu>; Teres, Kevin K - (kteres) <kteres at arizona.edu>; Doty, Rachel Lauren - (racheldoty) <racheldoty at arizona.edu>; Chavez, Leah Mesa - (leahchavez) <leahchavez at arizona.edu>; Krogsgaard, Bethina - (bethinak) <bethinak at arizona.edu>; Tevik, Aaron P - (atevik) <atevik at arizona.edu>; Linares-Gaffer, Ashlee L - (alinares) <alinares at arizona.edu>; Bonilla, Leslie Anne - (lesliebonilla) <lesliebonilla at arizona.edu>; Stoner, Kathryn E - (kstoner) <kstoner at arizona.edu>; Shevchuk, Darren S - (shevchuk) <shevchuk at arizona.edu>; Stevens, Amanda M - (amanda84) <amanda84 at arizona.edu>; Curry, Joan E - (jecurry) <Curry at ag.arizona.edu>; Greeno, Carolyne A - (cagreeno) <cagreeno at arizona.edu>; Wilund, Kenneth R - (kwilund) <kwilund at arizona.edu>; Mysak, Tara J - (tmysak) <tmysak at arizona.edu>; Scaramella, Laura V - (scaramella) <scaramella at arizona.edu>; Mclain, Jean - (mclainj) <mclainj at arizona.edu>; Mcclaran, Mitchel P - (mcclaran) <mcclaran at arizona.edu>; Ratje, Jeffrey M - (jmratje) <jmratje at arizona.edu>; Rutherford, Janis KM - (jmathias) <jmathias at arizona.edu>; Staten, Michael E - (statenm) <statenm at arizona.edu>; Thompson, Gary D - (gdthomps) <GaryT at ag.arizona.edu>; Tabashnik, Bruce E - (tabashnb) <BruceT at cals.arizona.edu>
Subject: Re: HR- Hiring and Compensation Freeze Guidance

Hi Jon et al.,
This update from UA on Dec. 18 answers your question:
Positions that are 100% grant funded are not impacted by the hiring freeze.
To not disrupt spring semester instruction, planned spring hires of graduate assistants/associates may move forward https://hr.arizona.edu/content/financial-action-plan-human-resources-guidance#Hiring

Best,
Bruce

> On Dec 20, 2023, at 10:36 AM, Chorover, Jon - (chorover) <chorover at arizona.edu> wrote:
> 
> Hi Sonia,
>  
> Can you please confirm that the hiring freeze does not apply to positions that are funded 100% on extramural grants?  Applying the freeze to such positions would place UA in a difficult position vis a vis externally funded agreements and deliverables.  I also see no reason that 100% grant funded positions would be included in the freeze, because such funds cannot be applied to pay down the UA financial shortfall. 
>  
> This specific point needs to be clarified for our team.
>  
> Thanks,
> Jon
>  
> From: Jones, Sonia Jimenez - (soniajones) <soniajones at arizona.edu>
> Sent: Wednesday, December 20, 2023 9:51 AM
> To: Galbraith, David W - (galbrait) <galbrait at arizona.edu>; Rahr, Matt 
> - (rahr) <rahr at ag.arizona.edu>; Rutledge, Bethany S - (rutledge) 
> <rutledge at arizona.edu>; Davis, James M - (jdavis1) 
> <JDavis at ag.arizona.edu>; Martin, Edward C - (ecmartin) 
> <ecmartin at arizona.edu>; Craig, Zelieann R - (zelieann) 
> <zelieann at arizona.edu>; Merrell, Douglas Scott - (dscottmerrell) 
> <dscottmerrell at arizona.edu>; Kacira, Murat - (mkacira) 
> <mkacira at arizona.edu>; Sowerby, Samantha Blair - (sbsowerby) 
> <sbsowerby at arizona.edu>; Teres, Kevin K - (kteres) 
> <kteres at arizona.edu>; Doty, Rachel Lauren - (racheldoty) 
> <racheldoty at arizona.edu>; Chavez, Leah Mesa - (leahchavez) 
> <leahchavez at arizona.edu>; Krogsgaard, Bethina - (bethinak) 
> <bethinak at arizona.edu>; Tevik, Aaron P - (atevik) 
> <atevik at arizona.edu>; Linares-Gaffer, Ashlee L - (alinares) 
> <alinares at arizona.edu>; Bonilla, Leslie Anne - (lesliebonilla) 
> <lesliebonilla at arizona.edu>; Stoner, Kathryn E - (kstoner) 
> <kstoner at arizona.edu>; Shevchuk, Darren S - (shevchuk) 
> <shevchuk at arizona.edu>; Stevens, Amanda M - (amanda84) 
> <amanda84 at arizona.edu>; Curry, Joan E - (jecurry) 
> <Curry at ag.arizona.edu>; Greeno, Carolyne A - (cagreeno) 
> <cagreeno at arizona.edu>; Wilund, Kenneth R - (kwilund) 
> <kwilund at arizona.edu>; Mysak, Tara J - (tmysak) <tmysak at arizona.edu>; 
> Scaramella, Laura V - (scaramella) <scaramella at arizona.edu>; Mclain, 
> Jean - (mclainj) <mclainj at arizona.edu>; Chorover, Jon - (chorover) 
> <chorover at arizona.edu>; Mcclaran, Mitchel P - (mcclaran) 
> <mcclaran at arizona.edu>; Ratje, Jeffrey M - (jmratje) 
> <jmratje at arizona.edu>; Rutherford, Janis KM - (jmathias) 
> <jmathias at arizona.edu>; Staten, Michael E - (statenm) 
> <statenm at arizona.edu>; Thompson, Gary D - (gdthomps) 
> <GaryT at ag.arizona.edu>; Tabashnik, Bruce E - (tabashnb) 
> <BruceT at cals.arizona.edu>
> Cc: Jones, Sonia Jimenez - (soniajones) <soniajones at arizona.edu>
> Subject: HR- Hiring and Compensation Freeze Guidance
>  
> Good morning,
>  
> As we all know, the University has begun implementing the Financial Action Plan, and HR has provided guidance on hiring and compensation.  Below are measures that we must adhere to, which are also posted to the new Financial Action Plan: Human Resources Guidance page.  
>  
> There is a temporary hiring and compensation freeze for all employment categories through at least June 30, 2024.  HR is currently working on developing an exemption/waiver process to address complex, mission-critical needs, including Cooperative Extension and grant funded positions.  In the meantime, if you have questions regarding specific scenarios, please contact Sonia Jones, Coordinator, Personnel Operations and/or Sam Gaxiola, Sr. HR Partner.  This process will be communicated out as soon as it is available.
> Effective Immediately
> 	• All active requisitions (job postings) in the Talent applicant tracking system will be placed on hold by the Division of Human Resources. Active searches may need to be placed on hold or ended depending on potential exemption decisions.
> 	• All requisition requests pending approval in Talent will not be approved by the Division of Human Resources.
> 	• In alignment with the HR Deadlines Before University Closure, only offer letters submitted in Talent by end of day today, Monday, Dec. 18, will be approved. After Dec. 18, offers of employment, either verbal or written, cannot be extended.
> 	• Compensation and pay changes, including those related to incumbent reviews, new Other Professional Services (OPS) or supplemental compensation decisions, retention offers, additional duties and off-cycle merit, will not be approved or processed.  This includes anything currently pending with Compensation. 
> Next Steps
> 	• For active postings and searches, please inform applicants that you have been engaged with that the hiring is on hold. Suggested template language is posted in the Hiring Freeze FAQ section of the guidance page. Please maintain copies of your communications for record-keeping purposes.
> 	• If you have questions regarding specific faculty or staff hiring scenarios (grant-funded or endowed positions, student workers or other special circumstances), please contact Sonia Jones, Coordinator, Personnel Operations and/or Sam Gaxiola, Sr. HR Partner.
> Below is the email communication from HR which was sent on Monday, December 18, 2023 for reference. 
>  
> Please do not hesitate to contact me if you have any questions.
>  
>  
> Thank you,
>  
> <image001.png>
>  
>  
> <image002.png>
> Sonia J. Jones, SHRM-CP
> Coordinator, Personnel Operations
> ALVSCE Administration
> THE UNIVERSITY OF ARIZONA
> 
> Forbes, 322 A
> PO Box 210036 | Tucson, AZ 85721
> Office: 520-621-7192 |
> soniajones at arizona.edu
> www.arizona.edu
> facebook | twitter | instagram | linkedin <image003.png> We 
> respectfully acknowledge the University of Arizona is on the land and territories of Indigenous peoples. Today, Arizona is home to 22 federally recognized tribes, with Tucson being home to the O’odham and the Yaqui. Committed to diversity and inclusion, the University strives to build sustainable relationships with sovereign Native Nations and Indigenous communities through education offerings, partnerships, and community service.
> 
>  
>  
> From: Human Resources <hr at comms.arizona.edu>
> Sent: Monday, December 18, 2023 11:01 AM
> To: Jones, Sonia Jimenez - (soniajones) <soniajones at arizona.edu>
> Subject: Hiring and Compensation Freeze Guidance
>  
> Action needed for active and pending job postings and offers.
> 
> To view this email as a web page, go here.
> 
> 
> December 18, 2023, 11:00 a.m.
> 
> Dear Colleagues,
> As the University begins implementing the Financial Action Plan, we want to provide guidance specific to hiring and compensation decisions.
> 
> As outlined in the action plan approved by the Arizona Board of Regents, all colleges and divisions are to institute temporary hiring and compensation freezes for all employment categories through at least June 30, 2024. We are currently developing exemption processes and will share more information as soon as it is available.
> 
> Please adhere to the following measures, which are also posted to the new Financial Action Plan: Human Resources Guidance page. Timelines and details may change based on budgetary evaluations, and we will make regular updates to this page.
> 
> Thank you for your feedback and questions as we move forward, including those received during the Dec. 14 University Supervisors Meeting. We invite you to continue to engage with us.
> 
> Effective Immediately
> 	• All active requisitions (job postings) in the Talent applicant tracking system will be placed on hold by the Division of Human Resources. Active searches may need to be placed on hold or ended depending on potential exemption decisions.
> 	• All requisition requests pending approval in Talent will not be approved by the Division of Human Resources.
> 	• In alignment with the HR Deadlines Before University Closure, only offer letters submitted in Talent by end of day today, Monday, Dec. 18, will be approved. After Dec. 18, offers of employment, either verbal or written, cannot be extended.
> 	• Compensation and pay changes, including those related to incumbent reviews, new Other Professional Services (OPS) or supplemental compensation decisions, retention offers, additional duties and off-cycle merit, will not be approved or processed.
> Next Steps
> 	• For active postings and searches, please inform applicants that you have been engaged with that the hiring is on hold. Suggested template language is posted in the Hiring Freeze FAQ section of the guidance page. Please maintain copies of your communications for record-keeping purposes.
> 	• If you have questions regarding specific faculty or staff hiring scenarios (grant-funded or endowed positions, student workers or other special circumstances), please contact your Senior HR Partner.
> We will provide more guidance in the coming weeks as discussions with the University's shared governance leaders and senior leadership continue. The Division of Human Resources is your partner in this process, and we ask for continued dialogue and input to ensure we are supporting the success and well-being of faculty and staff members.
> 
> Sincerely,
> 
> Division of Human Resources
> The University of Arizona
> 
>  
> Support
> Staff hiring scenarios: Senior HR Partner
> 
> Faculty hiring scenarios: Office of the Provost
> 
> Managing your requisition in Talent:
> 
> 	• Main Campus
> 	• University of Arizona Health Sciences
> Resources:
> 
> 	• University Financial Updates website
> 	• HR Financial Action Plan Guidance webpage This email was sent to 
> all job change and position distribution approvers and University employees with at least one direct report who falls under one of the following ABOR categories: Professional, Academic Professional, Administrative, Classified Staff, Faculty, Postdoctoral Scholar, Service Professional, University Staff.
> Privacy Statement
> 
> Division of Human Resources, 888 North Euclid Avenue, Room 114, 
> Tucson, AZ 85721, US © Copyright 2023 The University of Arizona. All rights reserved.
> 
> Land Acknowledgment
> 
> We respectfully acknowledge the University of Arizona is on the land and territories of Indigenous peoples. Today, Arizona is home to 22 federally recognized tribes, with Tucson being home to the O’odham and the Yaqui. Committed to diversity and inclusion, the University strives to build sustainable relationships with sovereign Native Nations and Indigenous communities through education offerings, partnerships, and community service.
> 