[Plsfaculty] Time Reporting Reminder

Fri Apr 17 11:27:55 MST 2020

Hello All,

The University and the Business Office has sent out various Time Reporting instructions. Here is a brief summary of all the key points. Please ensure your employees, including Undergrads, Postdocs, GA, and Staff, are aware of this. You may cut/paste this information to share:

For all Staff/Student/GA/Faculty/Postdoc:

  1.  You will report time you worked as normal, either “PAW” or “Regular/Student Pay” Time Reporting code, if you are working remotely or in the lab.
  2.  If you are not able to work remotely or go into the lab, then the hours will be reported as “University Release” time reporting code. You will report up to the number of hours in the UAccess system.
     *   To see how many hours you are in the system, go to your timesheet. In the upper left corner click on “View Job Information”. At the bottom it lists the number of hours.
  3.  If you are working remotely or in the lab, but not the entire number of hours in the system, then you will report both “PAW/Regular Pay/Student Pay” and “University Release”. Report accurately how many hours you were not able to work: subtract the number of hours you actually worked from your total hours in the system, remaining is “University Release”.
     *   You will report “University Release” starting March 16th when the University started remote work.
     *   Example:
[cid:image004.png at 01D614A3.8E1A6E90]

Student Employees:

  1.  All student employees will no longer be eligible to report “University Release” starting May 6th (end of the academic semester). After that point, students will only report hours actually worked.
     *   If no work is available remotely, then the student will not receive any pay
  2.  If you have a student who will not be able to report work hours, please send me their names (see attached email for instructions)
  3.  Next week each supervisor will be contacted for the annual renewal of student employees.

GA:

  1.  GA contracts expire May 24th, these time reporting instructions are implemented until then
  2.  After May 24th, Supplemental Compensation will be implemented and University Release will not be used. Supplemental Compensation clocks in the number of hours actually working, “University Release” will not be available to offset time.

Few more points:

  *   You are able to go back to prior timesheets to adjust time as needed. Please ensure you do it before the end of this pay period. If not, you will not have access to the week of March 16th to adjust time.
  *   Helpful links are in the HR email below covering time reporting more in depth
  *   Recommend having the employee send you a brief summary of what tasks were accomplished for the week and the number of hours. This will allow you to see if the timesheets are accurate before approving. Example reporting is attached.

Please reach out to Amanda or Erin if you have any questions or issues.

Thank you!

Erin

Erin Korte |  Human Resources Generalist II
[Division of Agriculture, Life and Veterinary Sciences, and Cooperative Extension]
My office: 520-621-1978| Main SPLS office: 520-621-1977

*As preventative measure, the SPLS Business Office will be mainly working remotely. Please email any requests and we will work with you through this period. At this time, the SPLS business office will be open 10am-12pm with one staff member if needed. Thank you for your patience and understanding 😊

From: Korte, Erin - (erinkorte)
Sent: Wednesday, March 25, 2020 5:01 PM
To: plantsci at list.cals.arizona.edu<mailto:plantsci at list.cals.arizona.edu>
Subject: Review HR's latest COVID-19 guidance

In case you did not receive this…
View this email in your browser<https://mailchi.mp/arizona.edu/hr-alliance-hrs-latest-covid-19-guidance?e=07604643a9>
<https://arizona.us9.list-manage.com/track/click?u=0aeb616343625dbd0d696bf1f&id=790720737d&e=07604643a9>[https://gallery.mailchimp.com/0aeb616343625dbd0d696bf1f/images/d016ad6b-5c15-48af-b868-bb18a0ba1058.png]<https://arizona.us9.list-manage.com/track/click?u=0aeb616343625dbd0d696bf1f&id=790720737d&e=07604643a9><https://arizona.us9.list-manage.com/track/click?u=0aeb616343625dbd0d696bf1f&id=790720737d&e=07604643a9>
COVID-19 UPDATE

Dear HR Alliance Colleagues,
Thank you for continuing to adapt and provide support for University employees as we operate under such unique circumstances. Human Resources remains committed to providing up-to-date resources to assist you with your work and decision-making.
Human Resources is working remotely, but we continue to offer full services and remain available for questions. Please do not hesitate to contact your dedicated HR Consultant or email our COVID-19 email address at HR-COVID19-Questions at email.arizona.edu<mailto:HR-COVID19-Questions at email.arizona.edu> for assistance.
Time reporting guidance
We have updated our time reporting section with separate guidance pages for employees and student workers. Also available is a tool to assist employees and their supervisors as they work together to determine options for remote work.

  *   Guidance for employees and supervisors<https://arizona.us9.list-manage.com/track/click?u=0aeb616343625dbd0d696bf1f&id=f3bb3a2695&e=07604643a9>
  *   Guidance for student workers and supervisors<https://arizona.us9.list-manage.com/track/click?u=0aeb616343625dbd0d696bf1f&id=2aa30e03ab&e=07604643a9>
  *   New: Determining remote work guide (PDF)<https://arizona.us9.list-manage.com/track/click?u=0aeb616343625dbd0d696bf1f&id=431cf35fa5&e=07604643a9>

Life & Work Connections resources
During these times, it is especially important for employees to take stock in their whole health and well-being – physical, emotional, social, and more. Life & Work Connections (LWC) is available to support you and your area.
Visit LWC’s support landing page<https://arizona.us9.list-manage.com/track/click?u=0aeb616343625dbd0d696bf1f&id=47828eb7fe&e=07604643a9> for remote and digital resources* for University employees, including e-counseling options, the latest news from our Sick and Backup Childcare provider, and other Employee Assistance Services.
*These resources were shared with college Deans on Friday. Please share and distribute with supervisors and employees.

Thank you all once again for your tremendous work and efforts to keep our community safe and healthy.
- The Division of Human Resources

You are a member of the HR Alliance, a professional network designed to strengthen the University's approach to human resources delivery and, importantly, to offer enhanced support to colleagues who provide human resources-related programs and services throughout the University.

Our mailing address is:
UArizona Division of Human Resources
PO Box 210158
Tucson, AZ 85721

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