[Plsfaculty] FW: NEW INFORMATION on the Exception to Course Repeat Policy Process

[Tanya Quist]

Just before classes began this semester, the Registrar’s Office instituted
the process which facilitates the counting of repeated courses in the
advisement report.  That process handles exceptions involving previously
completed work.  Beginning with registration for Spring 2011, in accordance
with catalog policy, students will not be able to register online for
courses which will result in an invalid repeat (i.e., repeat of an “A” or
“B” grade, or a third attempt of a course).  Requests must be submitted to
the Registrar’s Office to facilitate enrollment in those cases.  I’ve added
additional information here in blue text as it relates to registration for
Spring 2011 and future terms.  Information was emailed to students today.
 
 
 
UAccess and Course Repeats
 
UAccess strictly enforces Catalog course repeat policy and it does so at the
course level.  If an adjustment is made in the advisement report to allow a
repeated course to count (i.e. a repeat of an “A” or “B” grade, or a third
attempt of a course) that action will not actually retain the units/GPA for
the repeated course on the record.  In addition, beginning with registration
for Spring 2011, UAccess will not allow students to enroll in courses that
will result in an invalid repeat.  
 
In both cases, the courses themselves must be coded to allow enrollment and
the units/GPA to count.  The Registrar’s Office must make those adjustments,
and our Graduation Services advisors handle these requests. 
 
 
Historical Exceptions Involving Previously Completed Work
 
Historical exceptions will be honored.  We will match what existed in DARS
if data was converted differently in UAccess.  We will also process
exceptions related to transfer credit, as well as courses previously
completed at UA.  The offering department should submit a “Request for
Historical Exception to Course Repeat Policy” on behalf of the student to
the Graduation Services advisor for consideration and adjustment of the
student’s record.  Requests will also be accepted from college advisors.
You can access the form at
http://registrar.arizona.edu/regtrans/petition-for-exception.  Once
completed, press the “submit” button and the form will be routed into our
electronic work flow for pickup by the Graduation Services advisors.
 
 
 
NEW - Exceptions for Future Registration, Beginning with Spring 2011
 
In accordance with catalog policy and, beginning with registration for
Spring 2011, students may not enroll online in courses that will result in
an invalid repeat.  Students must see the offering department for the course
they wish to repeat.  If the offering department approves the student’s
enrollment, they must notify the Registrar’s Office.  We are in the process
of modifying the current electronic work flow to accommodate this type of
request for exception to course repeat policy and we will notify you when
it’s ready.  In the meantime, departments should email the Graduation
Services advisor directly.  The Graduation Services advisor will code the
earlier iteration of the course so that the upcoming course will count.
Once the request is processed, the student will be notified by official UA
email that he/she is eligible to enroll in the class.  The student can then
enroll in the class online, the department can enroll the student, or the
Registration and Transcripts office can enroll the student with a Change of
Schedule form.
 
 
 Additional Points:
 
Ø  Exception requests will be processed within 24-48 hours.
 

Ø  The submitter and the student will be notified by email when the request
is processed.
 
Ø  Departments may choose to wait until after Priority Registration to
submit course repeat exception requests so that they may hold seats for
students not repeating courses.  
 

Ø  UAccess will permit enrollment in courses that are set-up to allow
multiple enrollment.
 
 
[]
 
 
Jody Payne, MBA
Assistant Registrar
Academic Career Management
Administration Bldg, Rm 210
University of Arizona | P.O. Box 210066 | Tucson, Arizona 85721 
Ph: 520.621.0976 | Fax: 520.621.8944 | e-mail: jmpayne at email.arizona.edu 
 

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