[Plantsci] Another Wonderful Wednesday!

Wed Jul 26 15:45:13 MST 2023

Good afternoon to all!

Things are still moving in the right direction here in the business office.  All expense reimbursements have been submitted to FSO (except those missing information and we are working with the individuals directly on those).  Financial Services is a bit behind in their processing, but I am keeping an eye on the transactions.  Going forward there shouldn't be the delays in being reimbursed that we have seen previously.  To avoid delays in reimbursements, please ensure all the required information is submitted for the payments.
We are still a little behind on PO requests but are working diligently to get on top of those.  Should be all caught up by the end of this week.

Thanks to your help and the new processes for PCards, we haven't had auto-approval on any transactions posted after July first.  An auto approval is when the business office cannot reconcile a PCard Transaction within the allotted time frame and the system automatically approves it.  This is indicative of lack of control over our PCard transactions and if left unchecked will result in adverse consequences to the PCard holder as well as the Unit at large.  This is a huge improvement and I wanted to let you all know.

The next big thing I want to address is TRAVEL AUTHORIZATIONS (TA).
To  summarize:

  *   TAs are required for any travel that is 35 miles from your duty post.
  *   Blanket Travel Authorizations (used for travel within the State of Arizona) are completed by the business office each June for the following Fiscal Year.  Please send all requests for Blanket Travel Authorizations to the SPLS BIZOFFICE email.  We have a list of whom we created for FY23,  but I am not sure that covers everyone, so please send in your requests.
  *   Travel Authorizations for outside of Arizona will need to be created by the traveler.
Best business practice

  1.  Download form from FSO Travel https://financialservices.arizona.edu/form/travel-authorization-form and save to your desktop.
  2.  Complete all fields on the form as applicable.
  3.  Send an email with the completed form attached to SPLS-BIZOFF at arizona.edu<mailto:SPLS-BIZOFF at arizona.edu>
The business office will route the completed form via Adobe so that the TA is properly filed with FSO travel and so that we also have a file copy for processing Travel related PCard Transactions and Expense Reimbursements.  If you want to route the Travel Authorization to yourself via adobe, please ensure that you add SPLS-BIZOFF at arizona.edu<mailto:SPLS-BIZOFF at arizona.edu> to the cc section when routing.

  *   International Travel requires you to register your trip in the International Travel Registry.  Per the Financial Services Travel Office:  Expense reimbursement requests for non-registered international travel can be denied.

Other Helpful Travel Links:

  *   FSO Travel Department Link:  https://financialservices.arizona.edu/travel
  *   FSO Travel Policy Link:  https://policy.fso.arizona.edu/fsm/1400/1410
  *   International Travel Registry Information and Instructions Link:  Travel Procedures | Arizona International<https://international.arizona.edu/travel/travel-procedures>

Please contact me if you have any questions.

Hope everyone has a fantastic rest of the week!

[The University of Arizona block 'A' logo.]
Leslie Bonilla
Manager, Finance and Administration
School of Plant Sciences
THE UNIVERSITY OF ARIZONA

Forbes, 303
1140 E S Campus Dr | TUCSON, AZ 85721
Office: 520-621-8689 |
lesliebonilla at .arizona.edu<mailto:lesliebonilla at .arizona.edu>
cals.arizona.edu/spls<https://cals.arizona.edu/spls>

[Integrity, Compassion, Exploration, Adaptation, Inclusion, Determination]<https://brand.arizona.edu/signature>

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