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<p class="MsoNormal">Good afternoon to all!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Things are still moving in the right direction here in the business office. All expense reimbursements have been submitted to FSO (except those missing information and we are working with the individuals directly on those). Financial
Services is a bit behind in their processing, but I am keeping an eye on the transactions. Going forward there shouldn’t be the delays in being reimbursed that we have seen previously. To avoid delays in reimbursements, please ensure all the required information
is submitted for the payments.<o:p></o:p></p>
<p class="MsoNormal">We are still a little behind on PO requests but are working diligently to get on top of those. Should be all caught up by the end of this week.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks to your help and the new processes for PCards, we haven’t had auto-approval on any transactions posted after July first. An auto approval is when the business office cannot reconcile a PCard Transaction within the allotted time
frame and the system automatically approves it. This is indicative of lack of control over our PCard transactions and if left unchecked will result in adverse consequences to the PCard holder as well as the Unit at large. This is a huge improvement and I
wanted to let you all know. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The next big thing I want to address is <u>TRAVEL AUTHORIZATIONS (TA).</u>
<o:p></o:p></p>
<p class="MsoNormal"><b>To summarize:<o:p></o:p></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">TAs are required for any travel that is 35 miles from your duty post.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">Blanket Travel Authorizations (used for travel within the State of Arizona) are completed by the business office each June for the following Fiscal Year. Please send all requests
for Blanket Travel Authorizations to the SPLS BIZOFFICE email. We have a list of whom we created for FY23, but I am not sure that covers everyone, so please send in your requests.
<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">Travel Authorizations for outside of Arizona will need to be created by the traveler.
<o:p></o:p></li></ul>
<p class="MsoNormal"><b><u>Best business practice</u></b> <o:p></o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo5">Download form from FSO Travel
<span style="mso-ligatures:none"><a href="https://financialservices.arizona.edu/form/travel-authorization-form"><span style="color:#0563C1">https://financialservices.arizona.edu/form/travel-authorization-form</span></a> and save to your desktop.</span><o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo5">Complete all fields on the form as applicable.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo5">Send an email with the completed form attached to
<a href="mailto:SPLS-BIZOFF@arizona.edu">SPLS-BIZOFF@arizona.edu</a><o:p></o:p></li></ol>
<p class="MsoNormal">The business office will route the completed form via Adobe so that the TA is properly filed with FSO travel and so that we also have a file copy for processing Travel related PCard Transactions and Expense Reimbursements. If you want
to route the Travel Authorization to yourself via adobe, please ensure that you add
<a href="mailto:SPLS-BIZOFF@arizona.edu">SPLS-BIZOFF@arizona.edu</a> to the cc section when routing.
<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">International Travel requires you to register your trip in the International Travel Registry.
<b>Per the Financial Services Travel Office: Expense reimbursement requests for non-registered international travel can be denied.</b>
<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Other Helpful Travel Links:<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-bottom:8.0pt;margin-left:0in;line-height:105%;mso-list:l0 level1 lfo3">
<span style="mso-ligatures:none">FSO Travel Department Link: <a href="https://financialservices.arizona.edu/travel">
<span style="color:#0563C1">https://financialservices.arizona.edu/travel</span></a>
</span><o:p></o:p></li><li class="MsoListParagraph" style="margin-bottom:8.0pt;margin-left:0in;line-height:105%;mso-list:l0 level1 lfo3">
<span style="mso-ligatures:none">FSO Travel Policy Link: <a href="https://policy.fso.arizona.edu/fsm/1400/1410">
<span style="color:#0563C1">https://policy.fso.arizona.edu/fsm/1400/1410</span></a></span><o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">International Travel Registry Information and Instructions Link:
<a href="https://international.arizona.edu/travel/travel-procedures">Travel Procedures | Arizona International</a><o:p></o:p></li></ul>
<p class="MsoNormal" style="margin-bottom:8.0pt;line-height:105%"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:8.0pt;line-height:105%"><span style="mso-ligatures:none">Please contact me if you have any questions.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:8.0pt;line-height:105%"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal">Hope everyone has a fantastic rest of the week!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="mso-ligatures:none"><img border="0" width="120" height="96" style="width:1.25in;height:1.0in" id="Picture_x0020_1" src="cid:image001.png@01D9BFCF.06574B60" alt="The University of Arizona block 'A' logo."><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:14.0pt;color:#0C234B;mso-ligatures:none">Leslie Bonilla</span></b><span style="font-size:10.0pt;color:#495057;mso-ligatures:none"><br>
Manager, Finance and Administration<br>
School of Plant Sciences<br>
THE UNIVERSITY OF ARIZONA<br>
<br>
Forbes, 303<br>
1140 E S Campus Dr | TUCSON, AZ 85721<br>
Office: 520-621-8689 </span><span style="font-size:9.0pt;color:#767676;mso-ligatures:none">|
</span><span style="font-size:10.0pt;color:#495057;mso-ligatures:none"><br>
</span><a href="mailto:lesliebonilla@.arizona.edu"><span style="font-size:10.0pt;color:#495057;mso-ligatures:none">lesliebonilla@.arizona.edu</span></a><span style="font-size:10.0pt;color:#495057;mso-ligatures:none"><br>
</span><a href="https://cals.arizona.edu/spls"><b><span style="font-size:10.0pt;color:#8B0015;mso-ligatures:none">cals.arizona.edu/spls</span></b></a><span style="font-size:10.0pt;color:#495057;mso-ligatures:none"><br>
<br>
<o:p></o:p></span></p>
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<p class="MsoNormal"><a href="https://brand.arizona.edu/signature"><span style="color:blue;mso-ligatures:none;text-decoration:none"><img border="0" width="400" height="96" style="width:4.1666in;height:1.0in" id="Picture_x0020_2" src="cid:image002.png@01D9BFCF.06574B60" alt="Integrity, Compassion, Exploration, Adaptation, Inclusion, Determination"></span></a><span style="mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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