[Plantsci] university Email system to go down for migration

[Mario Marquez]

This is only for university email, this does not affect CALS email system.
Email system to go down for migration
Roughly 15,000 UA employees will not have access to their email from 5 p.m.
on May 18 to the morning of May 21.
During that time period, employees will be transferred to a new system.
After the switch, they will still have all of their old emails and calendar
events, only in a new online setting, according to Patti Fastje, assistant
director of University Information Technology Services. 
The new system will be hosted on university servers instead of on Microsoft
cloud software, explained Jessica Woodworth, principal systems administrator
with UITS. It will also include an updated version of the email instant
messaging system and additional features. 
Woodworth said UITS launched a pilot of the new email system on March 26.
About 800 users switched to new accounts. The switch on May 18 will affect
all other employee email accounts, which is somewhere in the 15,000-user
range, she said.
Email addresses for faculty, classified staff, appointed personnel and
retirees will not change. Student workers whose addresses contain "stwk"
will change to an address that ends in catworks.arizona.edu.
During the migration, employees will not be able to access any new emails,
but all emails received over that weekend will be waiting in their inbox on
the following Monday, Fastje said. Automatic replies will not be sent out
during the migration. 
Beginning May 4, accounts for department-sponsored visitors will be created
within the campus-based UAConnect system. 
While many features will carry over to the new system, a few will be lost.
Shared folders will need to be recreated and cloud-based department email
accounts will need to have login rights re-added. The listed owner of that
department's email account will receive an email before the migration period
that includes instructions on how to do so.
Julie Suess, information technology project manager for UITS, suggested that
employees not try to access their email during the migration period to
minimize any disruptions. 
All employees will receive reminders and instructions about the migration
before the move takes place.
 
 
Mario Marquez
Systems Administrator Principal
University of Arizona
College of Agriculture and Life Sciences
School of  Plant Sciences
 <mailto:mmarquez at ag.arizona.edu> mmarquez at ag.arizona.edu
Office 520-621-1257
Cell 520-429-2902
 
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