[Plantsci] FW: Disposal of Computer Hard Drives

[Donna-Rae Marquez]

From: Printing & Publishing 3Ds [mailto:PPSS3DS at LISTSERV.ARIZONA.EDU] On
Behalf Of 3D Memo
Sent: Wednesday, September 07, 2011 8:11 AM
To: PPSS3DS at LISTSERV.ARIZONA.EDU
Subject: Disposal of Computer Hard Drives

 

 

 

September 1, 2011

 

MEMORANDUM

 

To: All University Employees

 

From:               Richard G. King Jr., Director

Records Management & Archives

            

 

Subject: Disposal of Computer Hard Drives

 

Records Management & Archives (RMA) has a new policy that effects the
disposal of hard drives and other media. Customers now sending hard drives
and/or media to RMA for disposal must include a statement that includes any
of the following statements before any computer hard drives or electronic
media are disposed by RMA.  

 

*	There are no University records on the hard drive(s) or electronic
media or,

 

*	Any University records on the hard drive or electronic media have
met or exceeded their University retention periods, or

 

*	Preservation measures to ensure University records and their native
applications on such hard drives or electronic media have been migrated to
other computer hard drives or other miscellaneous storage areas/devices and
will be maintained until their legal disposal date.  

 

If you have any questions please call me at 889-5666 or email me at
kingr at email.ariuzona.edu.

 

 

 

 

 

 

 

 

 

 




 

 

MEMORANDUM

 

To:       Records Management & Archives

            P.O. Box 210458

            c/o Postal Services

            Campus Mail

 

Computer Hard Drive Transmittal Form

 

Date______________

 

Owning  Department:_____________________________________________

 

Department # ________________

 

Department Contact:_____________________________________Ph
:____________________

 

I confirm to Records Management and Archives that the computer hard drives
and other electronic media sent for disposal under this transmittal either: 

 

*	Contain no University records, or

 

*	That any University records on the hard drives or other media have
met or exceeded their University retention periods, or,

 

*	That successful preservation measures have been taken to ensure
University records and their native applications on the hard drives or media
have been migrated to other computer hard drives or other miscellaneous
storage areas/devices and will be maintained until their legal disposal
date. 

 

 

Number of Hard drives sent:___________

Other Media: Type ____________________ and # _______________

 

 

 

Authorized Signature: ___________________________________

 

                                                            Printed Name
_______________________________

 

                                                            Date:
______________________

 

 

 

 

 

 

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