[CED/CD/EAT] Fwd: We Need Your Assistance

Fri May 4 14:00:41 MST 2018

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From: "Ratje, Jeffrey M - (jmratje)" <jmratje at email.arizona.edu<mailto:jmratje at email.arizona.edu>>
Date: May 4, 2018 at 13:43:09 MST
To: "Chorover, Jon - (chorover)" <chorover at email.arizona.edu<mailto:chorover at email.arizona.edu>>, "Farrell-Poe, Kathryn L - (kittfp)" <kittfp at email.arizona.edu<mailto:kittfp at email.arizona.edu>>, "Going, Scott B - (going)" <going at email.arizona.edu<mailto:going at email.arizona.edu>>, "Hawley, Jana - (hawleyj)" <hawleyj at email.arizona.edu<mailto:hawleyj at email.arizona.edu>>, "Marsh, Stuart E - (smarsh)" <smarsh at email.arizona.edu<mailto:smarsh at email.arizona.edu>>, "Schumaker, Karen S - (schumake)" <schumake at email.arizona.edu<mailto:schumake at email.arizona.edu>>, "Tabashnik, Bruce E - (tabashnb)" <BruceT at cals.arizona.edu<mailto:BruceT at cals.arizona.edu>>, "Thompson, Gary D - (gdthomps)" <GaryT at ag.arizona.edu<mailto:GaryT at ag.arizona.edu>>, "Torres, Robert M - (rtorres1)" <rtorres1 at email.arizona.edu<mailto:rtorres1 at email.arizona.edu>>, "Wright, Andre-Denis Girard - (adwright)" <adwright at email.arizona.edu<mailto:adwright at email.arizona.edu>>, "Antin, Parker B - (pba)" <pba at email.arizona.edu<mailto:pba at email.arizona.edu>>, "Burgess, Shane C - (shaneburgess)" <sburgess at cals.arizona.edu<mailto:sburgess at cals.arizona.edu>>, "Silvertooth, Jeffrey C - (silverto)" <Silver at ag.arizona.edu<mailto:Silver at ag.arizona.edu>>, "Staten, Michael E - (statenm)" <statenm at email.arizona.edu<mailto:statenm at email.arizona.edu>>
Cc: "Lanza, Robert K - (lanza)" <lanza at email.arizona.edu<mailto:lanza at email.arizona.edu>>, "Berrellez, Brian - (bberrell)" <bberrell at email.arizona.edu<mailto:bberrell at email.arizona.edu>>, "Roberts-Wrenn, Heather - (hrobertswrenn)" <hrobertswrenn at email.arizona.edu<mailto:hrobertswrenn at email.arizona.edu>>, "Ketterling, Allison M - (allisonk)" <allisonk at email.arizona.edu<mailto:allisonk at email.arizona.edu>>
Subject: FW: We Need Your Assistance

FYI on the UCAP project that will reclassify staff and appointed employees.  UCAP will have a big impact on employees in your unit.  CALS Staff and AP Councils have been sending out regular notices in the Thursday Bulletin to get the word out.  Sharing with you due to some of the confusion about this project at the retreat today.

Jeffrey

From: Division of Human Resources <hr_noreply=email.arizona.edu at mail235.sea71.mcsv.net<mailto:hr_noreply=email.arizona.edu at mail235.sea71.mcsv.net>> On Behalf Of Division of Human Resources
Sent: Friday, May 4, 2018 11:30 AM
To: Ratje, Jeffrey M - (jmratje) <jmratje at email.arizona.edu<mailto:jmratje at email.arizona.edu>>
Subject: We Need Your Assistance

View this email in your browser<https://mailchi.mp/arizona.edu/recruitmentupdates-2771833?e=7d9018bc5a>

<https://arizona.us9.list-manage.com/track/click?u=0aeb616343625dbd0d696bf1f&id=173be087bc&e=7d9018bc5a>[https://gallery.mailchimp.com/0aeb616343625dbd0d696bf1f/images/01a98629-9941-46d1-bca1-3ca038fbde95.png]<https://arizona.us9.list-manage.com/track/click?u=0aeb616343625dbd0d696bf1f&id=173be087bc&e=7d9018bc5a><https://arizona.us9.list-manage.com/track/click?u=0aeb616343625dbd0d696bf1f&id=173be087bc&e=7d9018bc5a>

Dear HR Alliance Colleagues,

The University Career Architecture Project (UCAP) is fast-approaching the mapping phase, where employees in scope of UCAP will have their position mapped to a job in the new career architecture based on their responsibilities.

You can learn more about UCAP and its progress in this Lo Que Pasa article<https://arizona.us9.list-manage.com/track/click?u=0aeb616343625dbd0d696bf1f&id=661316f979&e=7d9018bc5a>.1

In the coming months, we will offer training sessions ahead of the rollout of the mapping phase to ensure all positions are accurately mapped, and that this process is as seamless as possible.

To prepare for this step and to make sure that every employee is ready for mapping, we need your assistance in connecting all affected employees to the correct supervisor in UAccess Employee.

Instructions for updating the supervisor field for employees in your area, can be found below as well as on the UCAP website.

Thank you for taking the time to work with supervisors to ensure that the correct employee-supervisor relationships are documented in UAccess Employee.

Questions? You can email hr-ucap at email.arizona.edu<mailto:hr-ucap at email.arizona.edu> or visit ucap.arizona.edu<https://arizona.us9.list-manage.com/track/click?u=0aeb616343625dbd0d696bf1f&id=3cba953115&e=7d9018bc5a>.

Instructions
College/Division Approver Review
How to identify employee records missing supervisor data.

  1.  Sign into UAccess Employee.
  2.  Click on the UCAP Mapping Tool tile in the UA Manager Self Service homepage.
  3.  Retrieve employee records that do not have a supervisor by selecting the status field "Pending with Department" drop-down option.

Frequently Asked Questions
How do I determine employee records missing supervisor data in my role as HR Department Approver?
Follow the steps listed above in the College/Division Approver Review. Employees within your specific department(s) will appear on the list.

What if a supervisor notices that a direct report is missing from the UCAP Mapping Tool list?

  1.  Navigate to the Position Cross-Reference component and access the employee's record
  2.  Follow the position link and select the Supervisor/Time Approver tab
  3.  Determine if the supervisor listed is correct.
What action do I take if an employee does not appear on a supervisor's mapping list, but is correct in Position Cross-Reference?
The employee may be in a category that is out of scope for the project and no action is necessary. Categories excluded from the mapping list are:

  *   Postdoctoral Scholars, Faculty, Graduate Assistant/Associate, and Student Workers
  *   Positions with a SUP pay group such as Supplemental Compensation and Other Professional Services
  *   Employees with a contract status of tenure, tenure-eligible, continuing, or continuing-eligible
How do I add or update an employee's supervisor?
The supervisor may be added or updated by selecting the "Request MSS Transaction" tile and navigating to the "Position Create/Modify Position" link. Click here<https://arizona.us9.list-manage.com/track/click?u=0aeb616343625dbd0d696bf1f&id=f3c8055ab7&e=7d9018bc5a>2 for additional instructions.

1 https://uaatwork.arizona.edu/lqp/ucap-reaches-milestone-draft-job-functions-and-families
2 https://hr.arizona.edu/sites/default/files/hr/Workforce-Systems/training-guides/manager-quick-reference/MSS_Position_Mgmt_Guide.pdf

You are a member of the HR Alliance, a professional network designed to strengthen the UA approach to human resources delivery and, importantly, to offer enhanced support to colleagues who provide human resources-related programs and services throughout the University.

Our mailing address is:
UA Division of Human Resources
PO Box 210158
Tucson, AZ 85721

Add us to your address book<file://arizona.us9.list-manage.com/vcard%3fu=0aeb616343625dbd0d696bf1f&id=adcb4657f5>

This email was sent to jmratje at email.arizona.edu<mailto:jmratje at email.arizona.edu>
why did I get this?<https://arizona.us9.list-manage.com/about?u=0aeb616343625dbd0d696bf1f&id=adcb4657f5&e=7d9018bc5a&c=57eabd08ec>    unsubscribe from this list<https://arizona.us9.list-manage.com/unsubscribe?u=0aeb616343625dbd0d696bf1f&id=adcb4657f5&e=7d9018bc5a&c=57eabd08ec>    update subscription preferences<https://arizona.us9.list-manage.com/profile?u=0aeb616343625dbd0d696bf1f&id=adcb4657f5&e=7d9018bc5a>
UA Division of Human Resources · PO Box 210158 · Tucson, AZ 85721 · USA

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