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<div><b>From:</b> "Ratje, Jeffrey M - (jmratje)" <<a href="mailto:jmratje@email.arizona.edu">jmratje@email.arizona.edu</a>><br>
<b>Date:</b> May 4, 2018 at 13:43:09 MST<br>
<b>To:</b> "Chorover, Jon - (chorover)" <<a href="mailto:chorover@email.arizona.edu">chorover@email.arizona.edu</a>>, "Farrell-Poe, Kathryn L - (kittfp)" <<a href="mailto:kittfp@email.arizona.edu">kittfp@email.arizona.edu</a>>, "Going, Scott B - (going)" <<a href="mailto:going@email.arizona.edu">going@email.arizona.edu</a>>,
"Hawley, Jana - (hawleyj)" <<a href="mailto:hawleyj@email.arizona.edu">hawleyj@email.arizona.edu</a>>, "Marsh, Stuart E - (smarsh)" <<a href="mailto:smarsh@email.arizona.edu">smarsh@email.arizona.edu</a>>, "Schumaker, Karen S - (schumake)" <<a href="mailto:schumake@email.arizona.edu">schumake@email.arizona.edu</a>>,
"Tabashnik, Bruce E - (tabashnb)" <<a href="mailto:BruceT@cals.arizona.edu">BruceT@cals.arizona.edu</a>>, "Thompson, Gary D - (gdthomps)" <<a href="mailto:GaryT@ag.arizona.edu">GaryT@ag.arizona.edu</a>>, "Torres, Robert M - (rtorres1)" <<a href="mailto:rtorres1@email.arizona.edu">rtorres1@email.arizona.edu</a>>,
"Wright, Andre-Denis Girard - (adwright)" <<a href="mailto:adwright@email.arizona.edu">adwright@email.arizona.edu</a>>, "Antin, Parker B - (pba)" <<a href="mailto:pba@email.arizona.edu">pba@email.arizona.edu</a>>, "Burgess, Shane C - (shaneburgess)" <<a href="mailto:sburgess@cals.arizona.edu">sburgess@cals.arizona.edu</a>>,
"Silvertooth, Jeffrey C - (silverto)" <<a href="mailto:Silver@ag.arizona.edu">Silver@ag.arizona.edu</a>>, "Staten, Michael E - (statenm)" <<a href="mailto:statenm@email.arizona.edu">statenm@email.arizona.edu</a>><br>
<b>Cc:</b> "Lanza, Robert K - (lanza)" <<a href="mailto:lanza@email.arizona.edu">lanza@email.arizona.edu</a>>, "Berrellez, Brian - (bberrell)" <<a href="mailto:bberrell@email.arizona.edu">bberrell@email.arizona.edu</a>>, "Roberts-Wrenn, Heather - (hrobertswrenn)"
<<a href="mailto:hrobertswrenn@email.arizona.edu">hrobertswrenn@email.arizona.edu</a>>, "Ketterling, Allison M - (allisonk)" <<a href="mailto:allisonk@email.arizona.edu">allisonk@email.arizona.edu</a>><br>
<b>Subject:</b> <b>FW: We Need Your Assistance</b><br>
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<p class="MsoNormal"><span style="font-family:"Garamond",serif;color:#1F497D">FYI on the UCAP project that will reclassify staff and appointed employees. UCAP will have a big impact on employees in your unit. CALS Staff and AP Councils have been sending out
regular notices in the Thursday Bulletin to get the word out. Sharing with you due to some of the confusion about this project at the retreat today.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Garamond",serif;color:#1F497D"><br>
Jeffrey<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Garamond",serif;color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Division of Human Resources <<a href="mailto:hr_noreply=email.arizona.edu@mail235.sea71.mcsv.net">hr_noreply=email.arizona.edu@mail235.sea71.mcsv.net</a>>
<b>On Behalf Of </b>Division of Human Resources<br>
<b>Sent:</b> Friday, May 4, 2018 11:30 AM<br>
<b>To:</b> Ratje, Jeffrey M - (jmratje) <<a href="mailto:jmratje@email.arizona.edu">jmratje@email.arizona.edu</a>><br>
<b>Subject:</b> We Need Your Assistance<o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:125%"><span style="font-size:7.5pt;line-height:125%;font-family:"Helvetica",sans-serif;color:#606060"><a href="https://mailchi.mp/arizona.edu/recruitmentupdates-2771833?e=7d9018bc5a" target="_blank"><span style="color:lightgrey;text-decoration:none">View
this email in your browser</span></a></span><span style="font-size:8.5pt;line-height:125%;font-family:"Helvetica",sans-serif;color:#606060">
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<p class="MsoNormal"><a href="https://arizona.us9.list-manage.com/track/click?u=0aeb616343625dbd0d696bf1f&id=173be087bc&e=7d9018bc5a" target="_blank"></a><a href="https://arizona.us9.list-manage.com/track/click?u=0aeb616343625dbd0d696bf1f&id=173be087bc&e=7d9018bc5a" target=""_blank""><img border="0" width="600" style="width:6.25in" src="https://gallery.mailchimp.com/0aeb616343625dbd0d696bf1f/images/01a98629-9941-46d1-bca1-3ca038fbde95.png" align="left" title=""""></a><a href="https://arizona.us9.list-manage.com/track/click?u=0aeb616343625dbd0d696bf1f&id=173be087bc&e=7d9018bc5a" target="_blank"></a><o:p></o:p></p>
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<p class="MsoNormal" style="line-height:150%"><span style="font-size:11.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#606060">Dear HR Alliance Colleagues, <br>
<br>
The University Career Architecture Project (UCAP) is fast-approaching the mapping phase, where employees in scope of UCAP will have their position mapped to a job in the new career architecture based on their responsibilities. <br>
<br>
You can learn more about UCAP and its progress in this <a href="https://arizona.us9.list-manage.com/track/click?u=0aeb616343625dbd0d696bf1f&id=661316f979&e=7d9018bc5a"><b><span style="color:#0C234B">Lo Que Pasa article</span></b></a>.<sup>1</sup> <br>
<br>
In the coming months, we will offer training sessions ahead of the rollout of the mapping phase to ensure all positions are accurately mapped, and that this process is as seamless as possible. <br>
<br>
To prepare for this step and to make sure that every employee is ready for mapping, <strong><span style="font-family:"Helvetica",sans-serif">we need your assistance in connecting all affected employees to the correct supervisor in UAccess Employee. </span></strong><br>
<br>
Instructions for updating the supervisor field for employees in your area, can be found below as well as on the UCAP website. <br>
<br>
Thank you for taking the time to work with supervisors to ensure that the correct employee-supervisor relationships are documented in UAccess Employee. <br>
<br>
Questions? You can email <a href="mailto:hr-ucap@email.arizona.edu"><b><span style="color:#0C234B">hr-ucap@email.arizona.edu</span></b></a> or visit <a href="https://arizona.us9.list-manage.com/track/click?u=0aeb616343625dbd0d696bf1f&id=3cba953115&e=7d9018bc5a"><b><span style="color:#0C234B">ucap.arizona.edu</span></b></a>.
<o:p></o:p></span></p>
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<h2><span style="color:#001C48">Instructions</span><o:p></o:p></h2>
<p class="MsoNormal" style="line-height:150%"><em><b><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#606060">College/Division Approver Review</span></b></em><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#606060"><br>
How to identify employee records missing supervisor data. <o:p></o:p></span></p>
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<span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif">Sign into UAccess Employee. <o:p></o:p></span></li><li class="MsoNormal" style="color:#606060;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l1 level1 lfo1;-ms-text-size-adjust: 100%;-webkit-text-size-adjust: 100%">
<span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif">Click on the UCAP Mapping Tool tile in the UA Manager Self Service homepage.<o:p></o:p></span></li><li class="MsoNormal" style="color:#606060;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l1 level1 lfo1;-ms-text-size-adjust: 100%;-webkit-text-size-adjust: 100%">
<span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif">Retrieve employee records that do not have a supervisor by selecting the status field "Pending with Department" drop-down option.<o:p></o:p></span></li></ol>
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<h2><span style="color:#001C48">Frequently Asked Questions</span><o:p></o:p></h2>
<p class="MsoNormal" style="line-height:150%"><strong><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#606060">How do I determine employee records missing supervisor data in my role as HR Department Approver?</span></strong><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#606060"><br>
Follow the steps listed above in the College/Division Approver Review. Employees within your specific department(s) will appear on the list.<br>
<br>
<strong><span style="font-family:"Helvetica",sans-serif">What if a supervisor notices that a direct report is missing from the UCAP Mapping Tool list?</span></strong>
<o:p></o:p></span></p>
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<span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif">Navigate to the Position Cross-Reference component and access the employee's record<o:p></o:p></span></li><li class="MsoNormal" style="color:#606060;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l0 level1 lfo2;-ms-text-size-adjust: 100%;-webkit-text-size-adjust: 100%">
<span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif">Follow the position link and select the Supervisor/Time Approver tab<o:p></o:p></span></li><li class="MsoNormal" style="color:#606060;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l0 level1 lfo2;-ms-text-size-adjust: 100%;-webkit-text-size-adjust: 100%">
<span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif">Determine if the supervisor listed is correct.<o:p></o:p></span></li></ol>
<p class="MsoNormal" style="line-height:150%"><strong><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#606060">What action do I take if an employee does not appear on a supervisor's mapping list, but is correct in Position
Cross-Reference?</span></strong><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#606060"><br>
The employee may be in a category that is out of scope for the project and no action is necessary. Categories excluded from the mapping list are:
<o:p></o:p></span></p>
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<span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif">Postdoctoral Scholars, Faculty, Graduate Assistant/Associate, and Student Workers<o:p></o:p></span></li><li class="MsoNormal" style="color:#606060;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l2 level1 lfo3;-ms-text-size-adjust: 100%;-webkit-text-size-adjust: 100%">
<span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif">Positions with a SUP pay group such as Supplemental Compensation and Other Professional Services<o:p></o:p></span></li><li class="MsoNormal" style="color:#606060;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l2 level1 lfo3;-ms-text-size-adjust: 100%;-webkit-text-size-adjust: 100%">
<span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif">Employees with a contract status of tenure, tenure-eligible, continuing, or continuing-eligible<o:p></o:p></span></li></ul>
<p class="MsoNormal" style="line-height:150%"><strong><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#606060">How do I add or update an employee's supervisor?</span></strong><span style="font-size:10.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#606060"><br>
The supervisor may be added or updated by selecting the "Request MSS Transaction" tile and navigating to the "Position Create/Modify Position" link. <a href="https://arizona.us9.list-manage.com/track/click?u=0aeb616343625dbd0d696bf1f&id=f3c8055ab7&e=7d9018bc5a"><b><span style="color:#0C234B">Click
here</span></b></a><sup>2 </sup>for additional instructions. <o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:150%"><sup><span style="font-size:11.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#606060">1 https://uaatwork.arizona.edu/lqp/ucap-reaches-milestone-draft-job-functions-and-families</span></sup><span style="font-size:11.5pt;line-height:150%;font-family:"Helvetica",sans-serif;color:#606060"><br>
<sup>2 https://hr.arizona.edu/sites/default/files/hr/Workforce-Systems/training-guides/manager-quick-reference/MSS_Position_Mgmt_Guide.pdf</sup>
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<p class="MsoNormal" align="center" style="text-align:center;line-height:125%"><span style="font-size:7.5pt;line-height:125%;font-family:"Helvetica",sans-serif;color:darkgray">You are a member of the HR Alliance, a professional network designed to strengthen
the UA approach to human resources delivery and, importantly, to offer enhanced support to colleagues who provide human resources-related programs and services throughout the University.<br>
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<strong><span style="font-family:"Helvetica",sans-serif">Our mailing address is:</span></strong><o:p></o:p></span></p>
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