[CED/CD/EAT] Reporting Reminder, Business Related Accidents & Citations

[Ratje, Jeffrey M - (jmratje)]

Following is a reminder of the university policy related to driving and reporting accidents while in the course of university business.  The UA Fleet Safety Policy was last revised September 2, 2008.  Please share with all employees, DCCs, affiliates, volunteers, and students in your unit that may drive on university business.

The link immediately below defines the driving provisions and accident reporting obligations of all persons who may be involved in a business-related vehicle accident.  University policy also requires the reporting of accidents involving personal vehicles where damage or injury occurred in the course of University business.

Fleet Safety Policy Section 3.0<http://risk.arizona.edu/fleetsafetypolicy-3#section3_0>

All persons who will drive on university business, regardless if in a personal or university vehicle, must register through an online driver registration system - click here for registration<https://fleet.arizona.edu/MVD/MVDForm.php>.  Many employees are already registered, but please double check your status.

Accidents occurring while in the course of university business should be reported to the following departments/individuals as soon as possible.  Reporting deadlines apply, and failure to comply could result in suspension of university driving privileges, and/or disciplinary action under the policy.


1.       Report all accidents to the applicable responding law enforcement agency and request a police report be taken.  What seems like minor accidents can result in claims against the UA later on.  Police reports provide an accurate documentation of an incident.

2.       Risk Management Services<http://risk.arizona.edu/>

3.       Driver's immediate supervisor

4.       CALS Accountable Property Officer (APO) if one of the vehicles involved in the accident was federal excess property.  Currently, the federal property coordinator in CALS is Randy Ryan<mailto:rryan at ag.arizona.edu>.

Employees should also immediately notify their supervisor of changes in driving status such as license suspensions or revocations.  Thank you for your attention to this reminder.

Jeffrey Ratje
Assistant Dean, Finance and Administration | Treasurer, Arizona Experiment Station
College of Agriculture and Life Sciences (CALS) | The University of Arizona
PO Box 210036, Forbes Building, Rm 320A
1140 E. So. Campus Drive | Tucson, AZ  85721
Phone: (520) 621-1468 | Fax: (520) 621-8558

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