[Agvisors] FW: June 2025 Advising Newsletter
Rodriguez Lorta, Nancy G - (nancyr)
nancyr at arizona.edu
Thu Jun 5 15:32:58 MST 2025
Greetings Agvisors team:
High-five 🙌🏼 on being highlighted in the June 2025 Advising Resource Center Newsletter in the section titled: University of Arizona Students Recognizing Excellence in Academic Advising - June Edition
Thank you for all you continue to do to support students holistically, full cycle throughout their undergraduate years. It’s truly a collective team effort with all college and campus partners!
Keep shining, be well and Bear Down 😊
Best,
Nancy
[The University of Arizona block 'A' logo.]
Nancy Rodriguez Lorta, M.Ed.
Senior Director, Academic Advising & Student Services
CALES Career & Acad Svcs
THE UNIVERSITY OF ARIZONA
FORBES, 211
PO BOX 210036 | TUCSON, AZ 85721-0036
Office: 520-621-3611
nancyr at arizona.edu<mailto:nancyr at arizona.edu>
Pronouns: she/her/ella
CliftonStrengths: Positivity/Learner/Relator/Arranger/Input
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[Integrity, Compassion, Exploration, Adaptation, Inclusion, Determination]<https://brand.arizona.edu/signature>
The University of Arizona resides on the traditional territory of the Tohono O'odham and Pasqua Yaqui people<https://native-land.ca/>
From: OAA-Advising <advising at email.arizona.edu>
Sent: Thursday, June 5, 2025 2:00 PM
To: Rodriguez Lorta, Nancy G - (nancyr) <nancyr at arizona.edu>
Subject: June 2025 Advising Newsletter
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June 2025 Newsletter
Orientation season is here!
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We know this is a busy time for advisors, but we hope you can find moments between the hectic orientation days to relax. Thank you for making sure the newest additions to the Wildcat Family have a smooth transition!
What you'll find in this month's newsletter:
* Student Email Moving to Office 365 on July 25
* Announcing UA South Africa
* Spring 2026 Applications are Open!
* Early Summer Updates from OSFA
* The Big 7 - The Seven Essential Steps in Securing a Paid Internship
* Career Champion Program - Half Day Training
* SBS 311 Design Your Life - Ideal for First Year & Sophomore Students
* Trellis Updates
* University of Arizona Students Recognizing Excellence in Academic Advising - June Edition
* Academic Advising Colleagues Complete Assessment Institute 2024-25
Student Email Moving to Office 365
Lisa Stage, Communications Specialist UITS
University IT Services will be migrating student email from the Gmail platform to Outlook in Office 365 on July 25 for all active students and admits. Students have been notified of the move via the Bear Down Rundown and Corkboard newsletters and will receive additional communications in advance. Advisors: If you meet with students this summer, please remind students them to go to outlook.arizona.edu to check their university email after July 25. See Student Email Is Moving to Office 365[https://it.arizona.edu/student-email-moving-office-365] for more information. Questions? Contact studentemail2025 at list.arizona.edu<mailto:studentemail2025 at list.arizona.edu>.
Announcing UA South Africa
Mariah Nunes, Manager Curriculum Integration
Study Abroad
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Study Abroad is thrilled to announce the launch of our newest Arizona Abroad Location: UA South Africa! Applications are now open for the Spring 2026 term. Located in beautiful Potchefstroom, students can take transferable courses from our partner institution, North-West University, while paying their regular University of Arizona tuition. Plus, they can also use scholarships and financial aid, including Wildcat Excellence and Arizona Excellence awards. Learn more about UA South Africa on our program page (https://arizona.via-trm.com/client/program_brochure/27380). Questions? Contact study abroad coordinator, Sarah Simpson at sarahesimpson at arizona.edu<mailto:sarahesimpson at arizona.edu>.
Spring 2026 Applications are Open!
Mariah Nunes, Manager Curriculum Integration
Study Abroad
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Students eager to apply to study abroad for the Spring 2026 term can officially do so! Applications opened on June 2nd. Study Abroad is available throughout the summer to assist with student questions and offer application support. Please encourage interested students to apply as early as possible. Questions, contact Study Abroad any time at studyabroad at arizona.edu<mailto:studyabroad at arizona.edu>.
Early Summer Updates from OSFA
Author: Amber Wick, Program Coordinator, OSFA
[A person sitting at a desk AI-generated content may be incorrect.]
With summer in full swing, we will be spending the next three months preparing for the release of Fall 2025 financial aid for our students. As you connect with students, here are two hot topics that may come up:
Summer 2025 SAP Appeal Now Available
You may be hearing from returning students who are not meeting Satisfactory Academic Progress<https://arizona.us11.list-manage.com/track/click?u=70047c3d49fcc7592f98f0221&id=c467b09771&e=b228f7ca41> (SAP) standards. As you are working with your students to complete their SAP appeals, note:
* Students will need to identify the SAP standard(s) (GPA, pace, and/or timeframe) they are not meeting on their appeal form. They can access this information on their Financial Aid Summary page in their UAccess Student Center<https://arizona.us11.list-manage.com/track/click?u=70047c3d49fcc7592f98f0221&id=67d599ed4f&e=b228f7ca41>.
* Students who do not meet the timeframe standard will need to submit Summer 2025 SAP Appeal Maximum Timeframe Academic Plan only. In the past, students were expected to complete both the SAP Appeal form and Maximum Timeframe Academic Plan, but this has now changed to just one appeal form.
* If a student has previously submitted a SAP appeal and has been notified by or office that they need to complete a new one, remind them that their statement needs to be updated and should not refer to the same extenuating circumstance stated in a previous appeal.The final deadline to submit the Summer 2025 SAP appeal is Monday, August 4th.
Encourage your students to register for our upcoming SAP Essentials<https://arizona.us11.list-manage.com/track/click?u=70047c3d49fcc7592f98f0221&id=0b7ada7d31&e=b228f7ca41> workshop for more information on the SAP policy and appeal process. Please remind students their financial aid will be held until we have an approved SAP appeal on file, so the sooner they submit, the better!
Fall Consortium Agreement
As a reminder, students are only able to receive financial aid at one school per semester. However, with an approved consortium agreement<https://arizona.us11.list-manage.com/track/click?u=70047c3d49fcc7592f98f0221&id=08e065595c&e=b228f7ca41>, students can be evaluated to receive financial aid for all of the units they are taking – both at Arizona and another school. If you are meeting with students who are planning on taking fall classes at Arizona and another school, encourage them to review our policy and submit a Consortium Agreement form. The Fall Consortium form will be available in July 2025 with the submission deadline being in early August 2025.
We sincerely appreciate all you do to help our Wildcats navigate their resources. Feel free to reach out to a member of our Ask Aid team<https://arizona.us11.list-manage.com/track/click?u=70047c3d49fcc7592f98f0221&id=8444cd2306&e=b228f7ca41> with any questions you might have and encourage your students to do the same.
The Big 7 - The Seven Essential Steps to Securing a Paid Internship
Stacy Burnett, Strategist, Content Engagement, SCED
If you provide guidance to students seeking internships or to Wildcats engaged in an active internship search, Student Engagement & Career Development can provide support, timely information and helpful resources for each step of the journey. The Paid Internship Initiative (PII) guides students through "The Big 7", the seven essential steps to build a strong career foundation, gain experience and prepare materials to be a standout applicant for a paid internship (or full-time role). Contact us for more information or to request a presentation on The Big 7 and the SECD Paid Internship Initiative. Request more information: https://career.arizona.edu/188159-2/
Paid Internship Initiative <https://arizona.us11.list-manage.com/track/click?u=70047c3d49fcc7592f98f0221&id=137b6012f0&e=b228f7ca41>
Career Champions Program
Stacy Burnett, Strategist, Content Engagement, SCED
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Half-Day Intensive, Wednesday, June 11, 2025 from 9am-12:30pm
Career conversations happen everywhere! When you engage students about their interests and career goals the impact is significant. Participate in the Career Champions program to gain career development support and information about resources and programs available on campus and from SECD. Register for our upcoming in-person, half-day intensive and join the campus-wide network of Career Champions! Join us on June 11, 9am-12:30pm. Contact Kylee Vanek, kvanek at arizona.edu<mailto:kvanek at arizona.edu>, for more information. Details and registration: https://career.arizona.edu/resources/career-champions
SBS 311 Design Your Life - Ideal for First
Stacy Burnett, Strategist, Content Engagement, SCED
For students seeking support and guidance on how to build a fulfilling life and career, we highly recommend SBS 311 Design Your Life. This course uses the Design Thinking approach and guided reflection to help students develop a personalized plans based on their values, skills, and desire to create a well-designed life during and after college. Open to students of any college or major. Enrolling now for fall 2025. For more information contact Cory Eisenberg at coryeisenberg at arizona.edu<mailto:coryeisenberg at arizona.edu>. Learn more: https://career.arizona.edu/classes/design-your-life-sbs-311 Fall 2025, Session I: 08/25-10/15 or Session II: 10/16-12/10 Location: Bartlett Academic Success Center, SECD 316 2:00-3:45 pm
Trellis Updates
Raina O'Brien, Analyst Implementation
Trellis
* An update was made to the check-in kiosk screen text to support digital CatCard use
* Scheduling users using group check-in for appointments will now see a check-out radio button on the Group Check-in screen where the check-in URL isgenerated. Please note this is currently configured only for THINK TANK use
* Users can now create Plan records from an Ad Hoc campaign in bulk
* Marketing Cloud has a new field, Send Classification, that has been added to the Campaign compact layout to indicate whether the campaign is Transactional or Commercial
* The Event Item page layout has been reorganized to make editing commonly used fields more efficient
* A field for Default Quantity Selection has been added to the Event Items and made available to users
* Wording has been updated on the Event Communication tab for managing emails to better clarify when emails are sent
* Event organizers can create a scheduled custom event email that can be sent to their Registered or Attended event attendees
* CyberSource is available as a Payment Gateway for Paid Events users
CatCloud
* Students in CatCloud can now select a result from the academic support page so they can take an action to register or attend a service with THINK TANK
* There was a bug fix for academic standing population visibility on scheduling calendars
UA App
The UA App had an update for 2025 Commencement Tickets, Maps, and GeolocationFor detailed information, please attend Watch Trellis Grow
You can register for our June 4th demo at: https://events.trellis.arizona.edu/f44lNu67/4a3UKgGnbX
Academic Advising Colleagues Complete Assessment Institute 2024-25
Sharon Aiken-Wiskniewski, Ph.D, Assistant Vice Provost, Academic Advising
Congratulations to three academic advising colleagues who completed the Assessment Institute. They are:
*Beth King – Retention Specialist, College of Applied Science & Technology.
*Debra Armand Cade – Assistant Director, Computer Science
*Michelle Parker – Sr. Academic Advisor, Eller College of Management
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Beth, Debra and Michelle (see photo above) completed their experience on May 21st at the 2024-25 Capstone Showcase. Each presented their project to the invited audience. Debra’s project was focused on gaps in advising based on an exit survey for graduating seniors. She analyzed open-ended responses to identify specific opportunities for improving advising and support structures within the department. Michelle Parker directed her project towards examining the academic progression of First Year, Main campus Eller College students who enrolled in Math 100 compared to those who did not require it. The findings show that students who took Math 100, on average, needed one additional semester to reach Professional Admissions eligibility as well as only 25% were ultimately admitted compared to 56% of students who did not need to enroll in Math 100. Beth centered her project on the experience of the CAST Main Campus cohort, which is a new cohort for CAST. Through her project, academic performance, persistence into spring semester, and use of academically integrated supports were explored for this cohort. She employed a Propensity Score Matching strategy to compare this cohort to other college cohorts regarding persistence. All three presentations demonstrated the expertise of our colleagues, which we see daily. Congratulations for this achievement!
Many thanks to Assessment & Research, who sponsor this year-long opportunity to learn more about assessment. Watch for the opportunity to join the 25-26 Assessment Institute Cohort with applications opening in July. Learn more about Assessment & Research at: https://assessmentresearch.arizona.edu/
University of Arizona Students Recognizing Excellence in Academic Advising
A Series on Best Practices in Academic Advising
Sharon Aiken-Wiskniewski, Ph.D, Assistant Vice Provost, Academic Advising
This series of articles highlighted academic advisors who were described by students in the NACADA Student Advising survey as providing outstanding academic advising. The ARC Advising Newsletter shared these approaches to excellent academic advising practice through interviews with these colleagues. These advisors shared tools, tips, ideas for professional development, and the joy of being an academic advisor. Many people commented to me that their own practice was validated through these articles. This final installment highlights Lori Huggins and the academic advising organization in the College of Agriculture, Life & Environmental Sciences (CALES). Enjoy!
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Lori Huggins is the academic advisor for Environmental Engineering in the Chemical & Environmental Engineering Department. On the day we met she had just finished with a student who had a few questions that were urgent. Based on this, Lori explained that being available to students when they need an advisor and prepared with the information they need is her strategy for effective advising. As we talked, it became clear that Lori has identified tools and techniques to reach her students. From calendaring in Trellis, to D2L/Brightspace messages to group advising, her students know her name and how to contact her. Her friendly demeanor coupled with open-ended questions make it easy for students to share their experiences. Her open-ended questions include, “tell me how your semester is going” or “tell me how your classes are going,” which are a good beginning for building trust.
Lori enjoys a wide range of professional development opportunities. The monthly engineering advisor meetings offers an opportunity to identify resources for a broad range of issues. She also participates in NACADA webinars to learn about a variety of student identities such as transfer students. Having come from a background in K-12 education, she likes to meet students where they are at and validate their experiences and choices. These interactions create a space for Lori to share policies, processes, and options for the ultimate undergraduate experience. And Lori is a natural when it comes to creating more than a productive space for her students as she is a former Art teacher who finds her balance through crafts, decorating, and rearranging spaces. Thank you, Lori, for centering your work around students!
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And now we glean some insight from the academic advisors in CALES. Eight of these advisors are CALES alumni. This group of advising colleagues shared an exceptional list of strategies and tools to support student success through effective advising. (Based on this interview, it is understandable why ten team members have received awards at the department, college, university, and/or regional levels.) Let me share their list for effective advising:
* Ask students what they want to accomplish today?
* Parallel planning
* Inclusive terminology/environment.
* Starting with a baseline for terminology being used.
* Listening and asking what their goals are or what they want to accomplish; explaining all of the technology and other platforms and how to use them, creating a grad plan, asking them what their career goals are and helping them think about that in terms of planning; share campus and CALES resources; CALES has a lot of college specific resources that really benefit students (learning lab, etc); ask them more about themselves, where they live, do they have a job;.
* Discuss the importance of transferable skills and applying leadership skills
* Meeting plans, ADVIP; active listening, empathy, open-ended questions
* Safe space for all questions. Students aren’t expected to know everything.
* Goal is for all students to feel welcome and meet them where they are at. Example AZOnline has a diverse student population such as nontraditional, working-adults
* Give students adequate time during appointments, do not rush them through, have adequate availability on calendars
* Supportive referrals - not just referring students, but helping them make the connection to the resource - introducing them, walking them over, helping them make the appointment
* Set clear expectations.What should the student expect from you? What do we (advisors) expect from the student.
Wow this list pretty much sums up a wide variety of quality strategies that produce excellent advising. It is clear why their students recognized them.
As they shared questions, there were a couple that had not been shared in previous articles that you might find interesting. These open-ended questions were:
* What would you like to accomplish today?
* What are some of your successes, and what has been challenging for you?
* When you finish your degree, what is next for you?
Any appointment can benefit from a good question. Sometimes this leads to a difficult advising experience. The CALES team offers a variety of tools for students as well as the advisors:
* Recognize with the student areas of concern that are creating the “difficult” situation to address them and create space for a resolution or discussion.
* Active listening is followed by reframing negatives and identifying an action plan.
* Acknowledge the student’s concern.Align with the student.Assure the student.
* Following up after the initial appointment to check in about how they’re doing
* Zen garden, fidget toys, a stress ball or tissues.
* Big on taking walks!!!! Decompressing.
* Check in with my team, reflection, feedback.
This group of academic advising professionals are a team. One member of the team said it best, “Agvisors are fun! Our advising team brings energy, enthusiasm, and a strong sense of camaraderie—we take pride in the supportive and positive experience we create for our students and within the team.” Thank you to CALES advisors!
And thank you to Lori, CALES advisors, and everyone who was recognized by our students and/or shared their advising approach and tools through this series. I have learned so much about academic advising through interviewing these colleagues. The expertise, energy, and caring nature shared by each advisor elevates the field of academic advising and encourages our students to accomplish their goals!
Here is the complete list of advisors recognized by students:
* Amber Soergel – Wyatt College of Optical Sciences and College of Engineering
* Michelle Parker – Eller College of Management
* Sergio Calderon – School of Geography, Development & Environment, College of Social and Behavioral Sciences
* Julie Reed – College of Architecture, Planning & Landscape Architecture
* Lori Huggins – Chemical & Environmental Engineering, College of Engineering
* Lauren James – Chemical & Environmental Engineering, College of Engineering
* Arvind Raman – Aerospace & Mechanical Engineering, College of Engineering
* Brian Pearse – Department of Physiology
* Collin Stout – Neuroscience & Cognitive Science Dept., College of Science
* Heather Martin – Eller College of Management
* Kara Dyson – Molecular Cell Biology, College of Science
* Frances Maria Montano – College of Education
* The entire advising community in The College of Agriculture, Life & Environmental Sciences
Thank you to the academic advising community for all you do to support, create, and encourage student success!
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