[Agvisors] FW: Update to Process for Spring 2020 Late Change of Grading Basis

Thu May 21 20:45:57 MST 2020

Update to Process for Spring 2020 Late Change of Grading Basis

From: uaac-request at list.arizona.edu <uaac-request at list.arizona.edu> On Behalf Of Catts, Roxie L - (catts)
Sent: Thursday, May 21, 2020 12:58 PM
To: uaac at list.arizona.edu
Subject: [uaac] Update to Process for Spring 2020 Late Change of Grading Basis

From: Underwood, Alex - (aunderwood) <aunderwood at arizona.edu<mailto:aunderwood at arizona.edu>>
Sent: Thursday, May 21, 2020 12:57 PM
To: Pitts, Margaret J - (mjpitts) <mjpitts at arizona.edu<mailto:mjpitts at arizona.edu>>; Bowler, Elise - (elisebowler) <elisebowler at arizona.edu<mailto:elisebowler at arizona.edu>>; uaac at list.arizona.edu<mailto:uaac at list.arizona.edu>; caac at list.arizona.edu<mailto:caac at list.arizona.edu>; upac-request at list.arizona.edu<mailto:upac-request at list.arizona.edu>
Cc: Heileman, Greg - (heileman) <heileman at arizona.edu<mailto:heileman at arizona.edu>>; Cashen, Cori J. - (ccashen) <ccashen at arizona.edu<mailto:ccashen at arizona.edu>>; Delgado, Irene P - (idelgado) <idelgado at arizona.edu<mailto:idelgado at arizona.edu>>; Miranda, Angelica M - (ammiranda) <ammiranda at arizona.edu<mailto:ammiranda at arizona.edu>>; Enriquez, Gabriela H - (gabye) <gabye at arizona.edu<mailto:gabye at arizona.edu>>; Ayala-Lavander, Juan F - (jfayala) <jfayala at arizona.edu<mailto:jfayala at arizona.edu>>; Strack, Freda - (fstrack) <fstrack at arizona.edu<mailto:fstrack at arizona.edu>>; Corral, Jessica M - (jmcorral) <jmcorral at arizona.edu<mailto:jmcorral at arizona.edu>>; Milora, Deborah C - (dmiller) <dmiller at arizona.edu<mailto:dmiller at arizona.edu>>
Subject: Update to Process for Spring 2020 Late Change of Grading Basis

Good afternoon,

In order to streamline the process for students, faculty and advisors, we are simplifying the review and approval process for the Change of Grading Basis request for students. We are also implementing a deadline for the process.  This does not change the existing/special policy regarding the temporary Pass/Fail grading basis.

Students will now need to simply request the grading basis change and the Office of the Registrar will review, approve, and process these changes; including connecting with the faculty member when a change is requested to move from Pass/Fail to Regular Grading.

A few notes:

  *   The website - including the new form is available online at: https://registrar.arizona.edu/grades/spring-2020-appeal-change-grading-basis-after-deadline
  *   This new request form need not be completed if a student has previously requested to change the grading via the P/F petition form.
     *   The Registrar team is working through the already submitted requests to make sure we accept and process everything previously submitted.
  *   The deadline for this appeal is 5pm Arizona time June 30, 2020. No requests will be accepted after this deadline. The general petition process will apply to any concerns about Spring 2020 courses after this deadline has passed.
  *   Communication will be sent to students (details are still being worked out) but student students should be directed to this new process.
  *   If grades have already been posted, and the change is to Pass/Fail the Office of the Registrar will convert the grade; if the change is to regular Grading, the instructor will be contacted from the Office of the Registrar to update the new grade.
  *   The grading basis cannot be updated for students who have had their degree awarded for Spring 2020.  Please notify Graduation Services Advisor to hold awarding until after the request has been processed.
  *   A select number of courses are governed by college and program-specific grading and progression policies that are based on disciplinary and professional norms and accreditation/regulatory requirements.  Thus, a "D" cannot be changed to a "P" for these select classes.
     *   The website will be updated with this finite list of classes when available.
Please let me know if you have any questions/concerns.

Thanks,
Alex

From: Underwood, Alex - (aunderwood)
Sent: Wednesday, May 6, 2020 9:43 PM
To: Pitts, Margaret J - (mjpitts) <mjpitts at arizona.edu<mailto:mjpitts at arizona.edu>>; Bowler, Elise - (elisebowler) <elisebowler at arizona.edu<mailto:elisebowler at arizona.edu>>; uaac at list.arizona.edu<mailto:uaac at list.arizona.edu>; caac at list.arizona.edu<mailto:caac at list.arizona.edu>
Cc: Heileman, Greg - (heileman) <heileman at arizona.edu<mailto:heileman at arizona.edu>>; Cashen, Cori J. - (ccashen) <ccashen at arizona.edu<mailto:ccashen at arizona.edu>>; Delgado, Irene P - (idelgado) <idelgado at arizona.edu<mailto:idelgado at arizona.edu>>; Miranda, Angelica M - (ammiranda) <ammiranda at arizona.edu<mailto:ammiranda at arizona.edu>>; Enriquez, Gabriela H - (gabye) <gabye at arizona.edu<mailto:gabye at arizona.edu>>; Ayala-Lavander, Juan F - (jfayala) <jfayala at arizona.edu<mailto:jfayala at arizona.edu>>; Strack, Freda - (fstrack) <fstrack at arizona.edu<mailto:fstrack at arizona.edu>>; Corral, Jessica M - (jmcorral) <jmcorral at arizona.edu<mailto:jmcorral at arizona.edu>>; Milora, Deborah C - (dmiller) <dmiller at email.arizona.edu<mailto:dmiller at email.arizona.edu>>
Subject: Pass/Fail Grading Basis - Petition after deadline

Good evening,

Tonight is the deadline for the regular term Pass/Fail grading basis.  As of right now we have had about 14,034 students take advantage of this grading option across 30,000 class enrollments - more detailed breakdown of student/status to come.

Many faculty and others have expressed concern about the finality of the deadline to opt-into this special grading basis; to enable an appeal to the deadline the following steps/form is being created.   We are unable to use the Trellis Late Change Petition/Change of Schedule as it will no longer be available for Spring 2020 classes once there is a grade posted or the session ends.

Tomorrow our office will be continuing to process the email requests of errors or issues from students prior to creating grade rosters; the plan is to publish the form/process tomorrow evening once grade rosters have been created.  The information will be posted on our website with links from the FAQ.

Please let me know if you have any suggestions/questions/concerns.

Thanks,
Alex

Steps:

  1.  Student completes this form and contacts their Instructor
  2.  Instructor reviews and either supports or rejects the request.
  3.  Instructor or student forwards this form to the Office of the Registrar reghelp at arizona.edu<mailto:reghelp at arizona.edu>
  4.  Office of the Registrar forwards request to appropriate College or academic unit
  5.  College or academic unit reviews for decision; responds to email request with decision
  6.  The Office of the Registrar updates the academic record if appropriate and notifies the student.

Alex Underwood
University Registrar
Office of the Registrar
THE UNIVERSITY OF ARIZONA

Modern Languages, 347
PO Box 210067 | Tucson, AZ 85721
Office: 520-621-3432
aunderwood at arizona.edu<mailto:aunderwood at arizona.edu>
Pronouns: he, him, his

registrar.arizona.edu<https://registrar.arizona.edu/>

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