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<div class="WordSection1">
<p class="MsoNormal">Update to Process for Spring 2020 Late Change of Grading Basis<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> uaac-request@list.arizona.edu <uaac-request@list.arizona.edu>
<b>On Behalf Of </b>Catts, Roxie L - (catts)<br>
<b>Sent:</b> Thursday, May 21, 2020 12:58 PM<br>
<b>To:</b> uaac@list.arizona.edu<br>
<b>Subject:</b> [uaac] Update to Process for Spring 2020 Late Change of Grading Basis<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Underwood, Alex - (aunderwood) <<a href="mailto:aunderwood@arizona.edu">aunderwood@arizona.edu</a>>
<br>
<b>Sent:</b> Thursday, May 21, 2020 12:57 PM<br>
<b>To:</b> Pitts, Margaret J - (mjpitts) <<a href="mailto:mjpitts@arizona.edu">mjpitts@arizona.edu</a>>; Bowler, Elise - (elisebowler) <<a href="mailto:elisebowler@arizona.edu">elisebowler@arizona.edu</a>>;
<a href="mailto:uaac@list.arizona.edu">uaac@list.arizona.edu</a>; <a href="mailto:caac@list.arizona.edu">
caac@list.arizona.edu</a>; <a href="mailto:upac-request@list.arizona.edu">upac-request@list.arizona.edu</a><br>
<b>Cc:</b> Heileman, Greg - (heileman) <<a href="mailto:heileman@arizona.edu">heileman@arizona.edu</a>>; Cashen, Cori J. - (ccashen) <<a href="mailto:ccashen@arizona.edu">ccashen@arizona.edu</a>>; Delgado, Irene P - (idelgado) <<a href="mailto:idelgado@arizona.edu">idelgado@arizona.edu</a>>;
Miranda, Angelica M - (ammiranda) <<a href="mailto:ammiranda@arizona.edu">ammiranda@arizona.edu</a>>; Enriquez, Gabriela H - (gabye) <<a href="mailto:gabye@arizona.edu">gabye@arizona.edu</a>>; Ayala-Lavander, Juan F - (jfayala) <<a href="mailto:jfayala@arizona.edu">jfayala@arizona.edu</a>>;
Strack, Freda - (fstrack) <<a href="mailto:fstrack@arizona.edu">fstrack@arizona.edu</a>>; Corral, Jessica M - (jmcorral) <<a href="mailto:jmcorral@arizona.edu">jmcorral@arizona.edu</a>>; Milora, Deborah C - (dmiller) <<a href="mailto:dmiller@arizona.edu">dmiller@arizona.edu</a>><br>
<b>Subject:</b> Update to Process for Spring 2020 Late Change of Grading Basis<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Good afternoon,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">In order to streamline the process for students, faculty and advisors, we are simplifying the review and approval process for the Change of Grading Basis request for students. We are also implementing a deadline for the process. This does
not change the existing/special policy regarding the temporary Pass/Fail grading basis.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Students will now need to simply request the grading basis change and the Office of the Registrar will review, approve, and process these changes; including connecting with the faculty member when a change is requested to move from Pass/Fail
to Regular Grading. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>A few notes:<o:p></o:p></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="color:#AB0520;margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo3">
<span style="color:windowtext">The website – including the new form is available online at:
</span><b><a href="https://registrar.arizona.edu/grades/spring-2020-appeal-change-grading-basis-after-deadline"><span style="color:#AB0520">https://registrar.arizona.edu/grades/spring-2020-appeal-change-grading-basis-after-deadline</span></a><o:p></o:p></b></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo3">
This new request form need not be completed if a student has previously requested to change the grading via the P/F petition form.
<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo3">
The Registrar team is working through the already submitted requests to make sure we accept and process everything previously submitted.<o:p></o:p></li></ul>
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo3">
The deadline for this appeal is <strong><span style="font-family:"Calibri",sans-serif;color:#AB0520">5pm Arizona time June 30, 2020</span></strong>. No requests will be accepted after this deadline. The general petition process will apply to any concerns about
Spring 2020 courses after this deadline has passed.<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo3">
Communication will be sent to students (details are still being worked out) but student students should be directed to this new process.
<o:p></o:p></li><li class="MsoListParagraphCxSpLast" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo3">
If grades have already been posted, and the change is to Pass/Fail the Office of the Registrar will convert the grade; if the change is to regular Grading, the instructor will be contacted from the Office of the Registrar to update the new grade.<o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo3">
The grading basis cannot be updated for students who have had their degree awarded for Spring 2020. Please notify Graduation Services Advisor to hold awarding until after the request has been processed. <o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo3">
A select number of courses are governed by college and program-specific grading and progression policies that are based on disciplinary and professional norms and accreditation/regulatory requirements. Thus, a “D” cannot be changed to a “P” for these select
classes. <o:p></o:p></li><ul type="circle">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level2 lfo3">
The website will be updated with this finite list of classes when available. <o:p>
</o:p></li></ul>
</ul>
<p class="MsoNormal">Please let me know if you have any questions/concerns.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks,<o:p></o:p></p>
<p class="MsoNormal">Alex<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Underwood, Alex - (aunderwood) <br>
<b>Sent:</b> Wednesday, May 6, 2020 9:43 PM<br>
<b>To:</b> Pitts, Margaret J - (mjpitts) <<a href="mailto:mjpitts@arizona.edu">mjpitts@arizona.edu</a>>; Bowler, Elise - (elisebowler) <<a href="mailto:elisebowler@arizona.edu">elisebowler@arizona.edu</a>>;
<a href="mailto:uaac@list.arizona.edu">uaac@list.arizona.edu</a>; <a href="mailto:caac@list.arizona.edu">
caac@list.arizona.edu</a><br>
<b>Cc:</b> Heileman, Greg - (heileman) <<a href="mailto:heileman@arizona.edu">heileman@arizona.edu</a>>; Cashen, Cori J. - (ccashen) <<a href="mailto:ccashen@arizona.edu">ccashen@arizona.edu</a>>; Delgado, Irene P - (idelgado) <<a href="mailto:idelgado@arizona.edu">idelgado@arizona.edu</a>>;
Miranda, Angelica M - (ammiranda) <<a href="mailto:ammiranda@arizona.edu">ammiranda@arizona.edu</a>>; Enriquez, Gabriela H - (gabye) <<a href="mailto:gabye@arizona.edu">gabye@arizona.edu</a>>; Ayala-Lavander, Juan F - (jfayala) <<a href="mailto:jfayala@arizona.edu">jfayala@arizona.edu</a>>;
Strack, Freda - (fstrack) <<a href="mailto:fstrack@arizona.edu">fstrack@arizona.edu</a>>; Corral, Jessica M - (jmcorral) <<a href="mailto:jmcorral@arizona.edu">jmcorral@arizona.edu</a>>; Milora, Deborah C - (dmiller) <<a href="mailto:dmiller@email.arizona.edu">dmiller@email.arizona.edu</a>><br>
<b>Subject:</b> Pass/Fail Grading Basis - Petition after deadline<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Good evening,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Tonight is the deadline for the regular term Pass/Fail grading basis. As of right now we have had about 14,034 students take advantage of this grading option across 30,000 class enrollments – more detailed breakdown of student/status to
come.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Many faculty and others have expressed concern about the finality of the deadline to opt-into this special grading basis; to enable an appeal to the deadline the following steps/form is being created. We are unable to use the Trellis
Late Change Petition/Change of Schedule as it will no longer be available for Spring 2020 classes once there is a grade posted or the session ends.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Tomorrow our office will be continuing to process the email requests of errors or issues from students prior to creating grade rosters; the plan is to publish the form/process tomorrow evening once grade rosters have been created. The
information will be posted on our website with links from the FAQ.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please let me know if you have any suggestions/questions/concerns.<o:p></o:p></p>
<p class="MsoNormal"><br>
Thanks,<o:p></o:p></p>
<p class="MsoNormal">Alex<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Steps:<o:p></o:p></b></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l3 level1 lfo6">
<span style="font-size:10.0pt;line-height:105%">Student completes this form and contacts their Instructor<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l3 level1 lfo6">
<span style="font-size:10.0pt;line-height:105%">Instructor reviews and either supports or rejects the request.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l3 level1 lfo6">
<span style="font-size:10.0pt;line-height:105%">Instructor or student forwards this form to the Office of the Registrar
</span><a href="mailto:reghelp@arizona.edu"><b><span style="font-size:10.0pt;line-height:105%;color:#4472C4">reghelp@arizona.edu</span></b></a><span style="font-size:10.0pt;line-height:105%"><o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l3 level1 lfo6">
<span style="font-size:10.0pt;line-height:105%">Office of the Registrar forwards request to appropriate College or academic unit<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l3 level1 lfo6">
<span style="font-size:10.0pt;line-height:105%">College or academic unit reviews for decision; responds to email request with decision<o:p></o:p></span></li><li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l3 level1 lfo6">
<span style="font-size:10.0pt;line-height:105%">The Office of the Registrar updates the academic record if appropriate and notifies the student.<o:p></o:p></span></li></ol>
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<p class="MsoNormal"><b><span style="font-size:14.0pt;color:#0C234B">Alex Underwood</span></b><span style="font-size:10.0pt;color:#767676"><br>
University Registrar<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:#767676">Office of the Registrar<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:#767676">THE UNIVERSITY OF ARIZONA<br>
<br>
Modern Languages, 347<br>
PO Box 210067 | Tucson, AZ 85721<br>
Office: 520-621-3432 <br>
</span><a href="mailto:aunderwood@arizona.edu"><b><span style="font-size:10.0pt;color:#8B0015">aunderwood@arizona.edu</span></b></a><span style="font-size:10.0pt;color:#767676"><br>
Pronouns: he, him, his<br>
<br>
</span><a href="https://registrar.arizona.edu/"><b><span style="color:#8B0015">registrar.arizona.edu</span></b></a><b><o:p></o:p></b></p>
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<p class="MsoNormal"><a href="https://www.registrar.arizona.edu/"><span style="font-size:12.0pt;color:#767676;text-decoration:none"><img border="0" width="302" height="50" style="width:3.1458in;height:.5208in" id="Picture_x0020_6" src="cid:image001.png@01D62F6E.F62D4BC0"></span></a><span style="font-size:10.0pt;color:#767676"><o:p></o:p></span></p>
<p class="MsoNormal"><a href="https://www.arizona.edu/purpose-values"><span style="color:blue;text-decoration:none"><img border="0" width="302" height="117" style="width:3.1458in;height:1.2222in" id="Picture_x0020_7" src="cid:image002.png@01D62F6E.F62D4BC0" alt="Integrety, Compassion, Exploration, Adaptation, Inclusion, Determination"></span></a><span style="font-size:12.0pt;color:#767676"><o:p></o:p></span></p>
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