[Agvisors] FW: [UPAC] POLICY FOR ACADEMIC PROGRAM/PLAN CHANGES AND THE PROCESSING OF PROGRAM FEES

[Rodriguez Lorta, Nancy G - (nancyr)]

Fall 2016 refund dates<http://bursar.arizona.edu/students/refund_dates?tid=220>

Nancy G. Rodriguez-Lorta, M.Ed. | Associate Director - Advising, Orientation and Retention
UA College of Agriculture and Life Sciences | Office of Career & Academic Services
Forbes Room 203 | PO Box 210036 |Tucson, AZ 85721-0036
Phone: (520) 621-3616 | Fax: (520) 621-8662
Twitter: @CALS_UA  | Website: cals.arizona.edu/cas

To schedule an appointment call (520) 621-3616

From: upac-request at list.arizona.edu [mailto:upac-request at list.arizona.edu] On Behalf Of Coonan, Pamela J - (coonan)
Sent: Monday, August 29, 2016 4:18 PM
To: upac at list.arizona.edu; caac at list.arizona.edu
Subject: [UPAC] POLICY FOR ACADEMIC PROGRAM/PLAN CHANGES AND THE PROCESSING OF PROGRAM FEES

Hi Everyone:

The institution has not published a business process guide to manage the charging and refunding of program fees and differential tuition.  Inconsistent practices can create issues for students who change their major during the semester.  Effective immediately the following business process will be followed to ensure consistent practices are followed for charging and refunding program fees/differential tuition.

Business Process Guide for Charging and Refunding Program Fees/Differential Tuition.
To ensure consistency of business practices related to program fee processing, all departments and academic programs shall adhere to the following:

1)      The official refund deadline for the term is the deadline for departments to collect or refund  program fees.

2)      Any program changes performed prior to the refund deadline should be dated the first day of classes for the term.

3)      Any major changes performed after the refund deadline should utilize the current effective date, rather than the first day of classes, to ensure that billing does not change.

4)      No program fees should be charged or refunded after the refund deadline.

5)      Departments are responsible for monitoring these activities to ensure these procedures are followed.
Feel free to contact me if you have any questions.

Best,
Pam

---------------------------------------------------------------
Pamela J. Coonan, Ph.D.
Senior Director, Academic and Curricular Affairs
Accreditation Liaison Officer
Office of the Provost/Academic Affairs
The University of Arizona
Martin Luther King Jr. Student Center Room 320
(520) 621-0950


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