TUESDAY MORNING NOTES - JULY 24, 2012

Tue Jul 24 09:06:12 MST 2012

TMN submittal:
http://cals.arizona.edu/extension/tuesday/form/submittal_form.html 

Tuesday Morning Notes 

July 24, 2012

FROM THE DIRECTOR:

Consistent or static conditions commonly give people a sense of comfort.
Unfortunately, the world around us does not remain static or consistent but
it is extremely dynamic.  The dynamic nature of conditions in CALS
Cooperative Extension is a reality and therefore, we face a constant need to
adapt or change in an appropriate response to the changing conditions.
Accordingly, I want to briefly describe three changes that are taking place
in the CALS Extension administration.

Finding consistent agreement across any large group of people, like in CALS
Extension, is not always easy.  However, I have found over the past several
months that one thing everyone seems to agree on universally across CALS
Extension is the need to improve business relations with CALS Administrative
Services (CALS Admin).  In an effort to address this need I have identified
two immediate objectives: 1) enhance the efficiency of the business services
provided to and from CALS Extension across the entire organization through
collaboration with CALS Admin Services, and 2) consolidate the Extension
Administration business operations with the two other Associate Dean's
offices in CALS (Instruction and Research) at present Extension is the only
Associate Dean's office operating separately.  

The first step in the process of addressing these objectives is taking place
this week with the development of a new position in CALS Admin Services
within their new organizational structure that will provide the business
services directly to Extension Administration.  This coincides with the
elimination of the separate business office in the Extension Administration
unit.  Glenda Thompson, who has been serving quite admirably in the
Extension Administration business office, has accepted a new position with
CALS Admin and she begins her work with the team that will provide these
business services to Extension Administration on July 23.  I realize this
represents a new way of doing business for Extension Administration.  This
step is needed in an effort to address the two objectives I have outlined.
We are fortunate to have Glenda serving in this new capacity and I am
confident we can not only maintain our present level of business operations
but we will improve upon them in the future.

We also have some changes taking place with some County Extension Director
(CED) positions.  Monica Pastor has done an excellent job serving as the
County Extension Director (CED) in Maricopa County for several years.
Monica has recently decided to take advantage of a new professional
opportunity that has become available and she will step down as the Maricopa
County CED the first of September.  We are working through a two-step
process to identify a successor to Monica.  The first step was to identify
an Interim CED and the second will involve a search and screen process to
secure a new CED for Maricopa County with the goal of having someone in
place the first of 2013.  Dr. Ed Martin has agreed to serve as the interim
CED for Maricopa County and he will begin working with Monica and the
Maricopa County faculty and staff to initiate a transition over the weeks
ahead so as to provide good management and leadership to the programs in
Maricopa County.

Linda Masters retired as the La Paz County CED last Friday, July 20.  She
has served that county and the Colorado River Indian Tribe in an outstanding
manner for several years, and similar to Monica in Maricopa County, we will
miss her leadership.  Several options have been presented and are being
considered in relation to how to best address this CED vacancy.  We are
fully committed to maintaining our Extension programs in La Paz County and
we are seeking to address the unique circumstances that are present in La
Paz County in a positive and effective manner.

Trent Teegerstrom recently accepted the role as the FRTEP (Federally
Recognized Tribes Extension Program) Director for Arizona and has now begun
working in this capacity.  Trent has an excellent background that he brings
to this position along with his enthusiasm for the program and creative
ideas.  We are very pleased to have Trent providing leadership for FRTEP in
CALS.

With each of these changes that I have described I want to thank everyone
across the CALS Extension organization for your cooperation.

FOCUS ON FACULTY:

Congratulations to Rob Grumbles who was selected as the National Winner of
Search for Excellence in the category of Livestock Production for his
program "AZ/UT Range Livestock Workshop and Tour: Educational Excellence and
Collaboration."  He was recognized on July 17 at the NACAA Annual Meeting &
Professional Improvement Conference in Charleston, South Carolina.

2012 CALS EXTENSION CONFERENCE:

Registration is now open for the 2012 CALS Extension Conference, August
15-17, at the Casino Del Sol Resort (5655 West Valencia Road, Tucson).
Registration is required and there is a short turnaround time - submission
deadline is Tuesday, July 31.  Below are links to a fillable registration
form (that you can submit electronically and/or print for your records), a
draft conference agenda, and the Casino Del Sol website:

*	Registration Form
<http://extension.arizona.edu/sites/extension.arizona.edu/files/resourcefile
/resource/scrofts/Registration_Form-MASTER.pdf> 
*	Draft Conference Program
<http://extension.arizona.edu/sites/extension.arizona.edu/files/resourcefile
/resource/scrofts/2012_Conference_Program-EMAIL_DRAFT.pdf> 
*	Casino Del Sol Resort <http://www.casinodelsol.com/> 

The conference is open to agents, specialists, administrators, department
heads/school directors, select staff (with CED approval), and interested
others.  If you have any questions, please contact Steven Crofts
<mailto:scrofts at cals.arizona.edu>  (520.621.7145) or Sandra Saad
<mailto:ssaad at cals.arizona.edu>  (520.626-4086).

Description: JapaneseGrp_lr2FOCUS ON 4-H:

*	Arizona 4-H Hosts 13 Japanese Delegates - This past weekend, 12
Japanese youth and 1 adult chaperone arrived in Tucson to begin a 4-week
homestay with families around the state.  Members of the LABO Youth group in
Japan, these youth are here to experience American family life, culture and
society.  They range in age from 12-15.  Many will participate in 4-H
activities along with their host siblings.  Our thanks to everyone who helps
to promote this program and keep it going.and a special thanks to the
volunteers who helped organize this international exchange program -- Tina
Christianson, LoriAnne Barnett, Kay Hongu, Erin Gries, Eric Larsen and Ozlem
Kacira.  Kay's student, Asuka, has also been of great assistance this past
year.
*	James 4-H Camp Open House Honors Donors - This past week, the first
Open House at the James 4-H Camp at Mingus Springs was held to thank donors
Description: Burgessand show off the camp to potential donors.  More than 40
people attended and Dean Shane Burgess provided opening remarks.  Dean
Burgess also paid special tribute to Ron & Laura James who provided a
significant pledge to support the camp and name it in honor of their Uncle
Harold & Aunt Mitzie James who operated the Deep Well Ranch in the Prescott
area since the 1950's.  Additional honors went to:  1) Henry & Linda
Dahlberg who donated a large portion of the camp to Arizona 4-H - the road
into camp was named Dahlberg Lane in their honor; 2) Denise Warmkowski, Vice
President of Southwest Farm Credit Services accepted recognition on behalf
of her organization that contributed to the Rec Center at Camp; and the
Lemke Family of Yuma for their donations to support the camp - the pond was
renamed "Lemke Lake" in memory of Bud Lemke who passed away earlier this
year and who was a strong supporter of 4-H and camps.  During the Open
House, Yuma and Maricopa County 4-H members provided lunch and presented a
short program for donors at the campfire circle.  Kyia Lively of Maricopa
County used American Sign Language with a song for all those assembled.
Doug Wright, President of the Arizona 4-H Youth Foundation, presented a
check for $50,000 as the first of their contributions to support the camp.
Many thanks to Amy Parrott, Bryan Chadd, Eric Larsen, Susan Pater, Brent
Strickland, Jerry Olson, and Kim McReynolds for letting us invade the camp
and help donors experience the camp.  You can see some photos of the Open
House on the Arizona 4-H Facebook site
<http://www.facebook.com/media/set/?set=a.393585834036560.89663.128880170507
129&type=3> .

TECH TIP OF THE WEEK - PDF FILLABLE FORMS AND THE ADOBE READER:

Ordinarily, Adobe Reader users can't save filled-in copies of forms that
they complete.  However, you can extend rights to users of Reader 8 and
later versions so they can do so.  In Acrobat Pro and Pro Extended, these
rights also include the ability to add comments, use the Typewriter tool,
and digitally sign the PDF.  To do this:

*	Open a single PDF, or preview a component PDF in a PDF Portfolio. 
*	If you are editing the form, click Close Form Editing in the
upper-right corner of the form. 
*	Do one of the following:  1) Acrobat Pro and Pro Extended - choose
Advanced > Extend Features In Adobe Reader, 2) Acrobat Standard only -
choose Advanced > Extend Forms Fill-In & Save In Adobe Reader. 

You should note that these extended privileges are limited to the current
PDF.  When you create a different PDF form, you must perform this task again
to enable Reader users to save their own filled-in copies of that PDF.

UPCOMING EVENTS:

Effective Communication: The Basis of Conflict Resolution is the second in a
three-part webinar series introducing a range of skills for managing and
resolving conflict.  It will be presented by Amanda Murphy
<http://ruckelshauscenter.wsu.edu/about/documents/MurphyResume.2.27.12.pdf>
from the William D. Ruckelshaus Center
<http://ruckelshauscenter.wsu.edu/about/>  on July 25 from 9:00-10:00a.m.
Pacific Time and will be located at the Washington State University Adobe
Connect site <http://breeze.wsu.edu/ext_skills/> .  If you have any
questions, email Jim Lindstrom <mailto:jlindstr at wsu.edu> .  

The session description is:  When conflict arises, it signals the need for
communication and problem solving.  To solve a problem effectively both
parties must first understand each other's viewpoint, assumptions, and
underlying needs.   This requires good communication skills that enable an
exchange of information and convey interest in and respect for the other
party.  Such skills include the effective use of body language, speech, and
listening, all of which are essential to managing and resolving conflict.
The session will introduce general communication styles, look at the role of
verbal and nonverbal communication in conflict, and present basic principles
and techniques of better communication.

Jeffrey C. Silvertooth
Associate Dean

Director for Economic Development & Extension
College of Agriculture and Life Sciences
PO Box 210036
Tucson, AZ  85721-0036
520.621.7205
520.621.1314 (fax)

To submit tips, suggestions, ideas for changes and anything that could help
us be more effective, use  the "Director
<http://extension.arizona.edu/state/directors-suggestion-box> 's Suggestion
Box" - all submissions are anonymous.  

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