<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=us-ascii">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<style><!--
/* Font Definitions */
@font-face
{font-family:Wingdings;
panose-1:5 0 0 0 0 0 0 0 0 0;}
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
margin-bottom:.0001pt;
font-size:12.0pt;
font-family:"Times New Roman",serif;}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:blue;
text-decoration:underline;}
a:visited, span.MsoHyperlinkFollowed
{mso-style-priority:99;
color:purple;
text-decoration:underline;}
p.msonormal0, li.msonormal0, div.msonormal0
{mso-style-name:msonormal;
mso-margin-top-alt:auto;
margin-right:0in;
mso-margin-bottom-alt:auto;
margin-left:0in;
font-size:12.0pt;
font-family:"Times New Roman",serif;}
p.emailquote, li.emailquote, div.emailquote
{mso-style-name:emailquote;
mso-margin-top-alt:auto;
margin-right:0in;
mso-margin-bottom-alt:auto;
margin-left:1.0pt;
border:none;
padding:0in;
font-size:12.0pt;
font-family:"Times New Roman",serif;}
span.EmailStyle19
{mso-style-type:personal-reply;
font-family:"Calibri",sans-serif;
color:#1F497D;}
.MsoChpDefault
{mso-style-type:export-only;
font-size:10.0pt;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
/* List Definitions */
@list l0
{mso-list-id:1067604409;
mso-list-template-ids:-1314462890;}
@list l0:level1
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:1.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:"Courier New";
mso-bidi-font-family:"Times New Roman";}
@list l0:level3
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:1.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l0:level4
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:2.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l0:level5
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:2.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l0:level6
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:3.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l0:level7
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:3.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l0:level8
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:4.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l0:level9
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:4.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
ol
{margin-bottom:0in;}
ul
{margin-bottom:0in;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-US" link="blue" vlink="purple">
<div class="WordSection1">
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Dear Students,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Please see the note below from the Graduate College regarding changes to fees and procedures for archiving theses and dissertations.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> graduate-coordinators-request@list.arizona.edu [mailto:graduate-coordinators-request@list.arizona.edu]
<b>On Behalf Of </b>Michael Renning<br>
<b>Sent:</b> Friday, October 16, 2015 3:54 PM<br>
<b>To:</b> graduate-coordinators@list.arizona.edu<br>
<b>Subject:</b> [Graduate Coordinators] Removal of Dissertation/Thesis Archiving Fees and Thesis Archiving Requirement<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">Good afternoon,<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">We are happy to inform you that
<b>the Graduate College will no longer assess any fees for students to archive their dissertations and theses</b> upon completion of their degree programs. In the past these fees were charged to doctoral students at the time they advanced to doctoral candidacy
and to master’s students upon receipt of their master’s thesis submissions for archiving.<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">For many years master’s students completing a thesis have had the option to submit their thesis to be archived. In large part due to the archiving fees, most students elected not to archive
their theses. The University Libraries have been working to include as much of UA’s intellectual output as possible in the
<a href="http://arizona.openrepository.com/arizona/handle/10150/129649"><span style="color:#0563C1">UA Campus Repository</span></a>, an open access archive that includes dissertations and theses. In support of the mission of the Campus Repository,
<b>the Graduate College will now require that all master’s theses be submitted for archiving.</b> This requirement is in effect immediately for students graduating in Fall 2015.<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">A few notes about this change:<o:p></o:p></span></p>
</div>
<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:8.0pt;mso-list:l0 level1 lfo1">
<span style="font-family:"Calibri",sans-serif">The archiving requirement applies to master’s students who complete a thesis with registration in course number 910. Students completing a master’s report (course number 909) will
<u>not</u> submit their work for archiving. The requirement for doctoral students to archive dissertations and other final works remains unchanged.<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:8.0pt;mso-list:l0 level1 lfo1">
<span style="font-family:"Calibri",sans-serif">Each master’s thesis student must submit his or her own master’s thesis, upon final approval of the committee. The submission process is explained in detail at
<a href="http://grad.arizona.edu/gsas/dissertaions-theses/submitting-and-archiving-your-thesis">
<span style="color:#0563C1">http://grad.arizona.edu/gsas/dissertations-theses/submitting-and-archiving-your-thesis</span></a>.
<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:8.0pt;mso-list:l0 level1 lfo1">
<span style="font-family:"Calibri",sans-serif">A student may elect to temporarily or permanently embargo the archived thesis so it will not be released to the public.<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:8.0pt;mso-list:l0 level1 lfo1">
<span style="font-family:"Calibri",sans-serif">Each student’s master’s thesis must be submitted by the graduation deadline for the term (see
<a href="http://grad.arizona.edu/gsas/degree-requirements/important-degree-dates-and-deadlines">
<span style="color:#0563C1">http://grad.arizona.edu/gsas/degree-requirements/important-degree-dates-and-deadlines</span></a>). This means that the thesis must have been defended and accepted by the committee with
<u>no</u> remaining edits needed.<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:8.0pt;mso-list:l0 level1 lfo1">
<span style="font-family:"Calibri",sans-serif">The student’s master’s degree will be awarded once the thesis and supporting paperwork have been received by the Graduate College, along with confirmation of other degree requirements per the normal procedures.<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:8.0pt;mso-list:l0 level1 lfo1">
<span style="font-family:"Calibri",sans-serif">As is currently the case with doctoral dissertations, all master’s theses will be available to the public through the
<a href="http://arizona.openrepository.com/arizona/handle/10150/129651"><span style="color:#0563C1">UA Campus Repository</span></a> and available through ProQuest’s Dissertations and Theses subscription database (subject to any restrictions requested by the
students).<o:p></o:p></span></li></ul>
<div>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif"> </span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">We look forward to sharing more of the valuable research being conducted by our master’s students by publishing their theses through these archives!<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">Please direct any questions to Mike Renning in the Graduate Student Academic Services office:
<a href="mailto:mrenning@grad.arizona.edu"><span style="color:#0563C1">mrenning@grad.arizona.edu</span></a> or 621-9227.<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">Thank you,<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif"> </span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal">Mike Renning<br>
Supervisor, Graduate Student Academic Services<br>
Graduate College - Administration Rm. 316<br>
University of Arizona<br>
Tucson, AZ 85721-0066<br>
Phone: (520) 621-9227<br>
Fax: (520) 621-4101<span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif"> </span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif"> </span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif"> </span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif"> </span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif"> </span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
</div>
</div>
</body>
</html>