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<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif">Hi Everyone, <o:p>
</o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif">Please see the email below regarding effort certifications, if you have questions or concerns feel free to reach out to the business office.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif">Thanks Jen <o:p>
</o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:11.0pt;mso-ligatures:none">From:</span></b><span style="font-size:11.0pt;mso-ligatures:none"> Holan, Tabatha M - (tholan) <tholan@arizona.edu>
<br>
<b>Sent:</b> Thursday, May 15, 2025 10:10 AM<br>
<b>To:</b> SPCS-financialcompliance <SPS-financialcompliance@email.arizona.edu><br>
<b>Subject:</b> Action Required: Effort Certification Reports Pending Approval in UAccess Financials PLEASE APPROVE BEFORE YEAR END<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Dear Principal Investigators, or Fiscal Officer<br>
<br>
This is a reminder from Sponsored Projects Services (SPS) that there are effort certification reports in your UAccess Financials Action List that require your review and approval.<br>
<br>
Effort certification is a federally mandated process that confirms the accuracy of salary charges on federally funded awards. A report is generated for each employee paid from a federal grant or contract on which you are listed as Principal Investigator (PI).
Timely approval is essential to ensure compliance and accurate financial reporting. The University of Arizona’s fiscal year ends 6/30/25 and critical changes may be on a report pending your review.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Important Notes<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt">- The current certification cycle
<b>was due Monday, March 24.</b> However, <b><u>this may be your first notification</u></b>.<br>
- Some reports may be from prior certification cycles and still require your attention.<br>
- Changes to effort reports may need to post within the current fiscal year—please review promptly.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">How to Approve Effort Reports<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt">A step-by-step guide with screenshots is attached. Below is a summary:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">1. Log in to UAccess Financials:<br>
</span><a href="https://financials.uaccess.arizona.edu"><span style="font-size:11.0pt">https://financials.uaccess.arizona.edu</span></a><span style="font-size:11.0pt">
<br>
- Off-campus users must connect via the UA VPN: </span><a href="https://vpn.arizona.edu"><span style="font-size:11.0pt">https://vpn.arizona.edu</span></a><span style="font-size:11.0pt">
<br>
2. Access Your Action List:<br>
- Click the “Action List” button (top left).<br>
- Log in with your UA NetID and password.<br>
3. Filter for Approvals:<br>
- Use the filter in the top right of your Action List.<br>
- Under “Action Requested”, select “Approve” and click “Filter”.<br>
4. Review and Approve:<br>
- Click the Document ID to open each report.<br>
- Review the pay distribution. If accurate, click “Approve.”<br>
- If inaccurate, do not approve. Contact your business officer for corrections.<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Common Technical Issues<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt">- Off-campus access: Ensure VPN is set to UA SSL VPN.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">- Retired or DCC employees: Contact your business officer to approve via email.<br>
- System downtime: UAccess Financials may be unavailable after 7 PM MST.<br>
- Browser issues: Disable cross-site tracking (especially in Safari or Chrome) or use</span><span style="font-size:11.0pt;font-family:"Aptos",sans-serif"> private or incognito mode. How to disable cross-site tracking these steps depending on your browser:<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in">
<u><span style="font-size:11.0pt;font-family:"Aptos",sans-serif">On Mac:<o:p></o:p></span></u></p>
<ul type="disc">
<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level2 lfo3">
<span style="font-size:11.0pt;font-family:"Aptos",sans-serif"> Go to Settings > Safari.</span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level2 lfo3">
<span style="font-size:11.0pt;font-family:"Aptos",sans-serif">Then below Privacy & Security.<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level2 lfo3">
<span style="font-size:11.0pt;font-family:"Aptos",sans-serif">Disable the option Prevent Cross-Site Tracking.<o:p></o:p></span></li></ul>
</ul>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in">
<u><span style="font-size:11.0pt;font-family:"Aptos",sans-serif">On Chrome browser:
</span></u><span style="font-size:11.0pt;font-family:"Aptos",sans-serif"><o:p></o:p></span></p>
<ul type="disc">
<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level2 lfo3">
<span style="font-size:11.0pt;font-family:"Aptos",sans-serif">Go to Settings.<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level2 lfo3">
<span style="font-size:11.0pt;font-family:"Aptos",sans-serif">Click Cookies and other site data under the Privacy and security option.<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level2 lfo3">
<span style="font-size:11.0pt;font-family:"Aptos",sans-serif">Turn Send a “Do not track” request with your browsing traffic off.<o:p></o:p></span></li></ul>
</ul>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Effort Certification Overview<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Effort certification confirms that salary charges to federal awards reflect actual work performed. Reports are generated every six months and must be approved by both business officers and PIs. Federal auditors
regularly review these reports, so timely approval is critical.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Attachments Included<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt">- Effort Certification How-To Guide<br>
- Clearing Multiple FYIs<br>
- Setting Up Email Notifications for Effort Reports<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Questions or Training<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Why am I just hearing about this deadline?<br>
</span></b><span style="font-size:11.0pt">A RAMtalk was sent out in January communicating an upcoming creation and a deadline for Salary Expense Transfers. After that communication was sent to the Fiscal officers. Fiscal Officers and departments send reminders
to their PIs. The reports first route to Fiscal Officers, and only after all the Fiscal Officers have approved, do they route to the Principal Investigator. For that reason, we ask Fiscal Officers to complete their approvals as soon as possible to ensure our
PI’s have ample time to review and approve. <o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">What is effort reporting?<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Effort reporting is a process by which the salary charged to a sponsored project is certified as being reasonable in relation to the effort expended on that project. “Effort” is the proportion of time spent
on any activity, expressed as a percentage of an individual’s Total University Effort.<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Why do I need to approve?<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt">As a recipient of federal funding, the University of Arizona is required to comply with Office of Management and Budget (OMB) requirements, as well as other federal requirements, for certifying effort expended
on sponsored awards. You have been identified as a PI on a federally funded award. These are salary expenses that have already posted. You are certifying these employees and often yourself, have worked on the specific project. You are only approving effort
on your account. The line will have your name under the account number. If anything does not look correct, please reach out to your department for clarification and any necessary correction.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Federal grants policy does not allow delegation of PI approvals to business personnel. Delegations require firsthand knowledge of the sponsored award.
<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Why am I getting this? I thought I already approved.<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt">An effort report will be created for every employee working on your federally funded report. Since the reports are dependent on when the Fiscal officer(s) approves, you may have to log in to approve more than
once. <o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt">- Policy or system questions:<br>
Contact SPS Financial Compliance: </span><a href="mailto:SPCS-financialcompliance@arizona.edu"><span style="font-size:11.0pt">SPCS-financialcompliance@arizona.edu</span></a><span style="font-size:11.0pt">
<br>
- Tara Gonzales, Senior Manager – </span><a href="mailto:tgonzale@email.arizona.edu"><span style="font-size:11.0pt">tgonzale@email.arizona.edu</span></a><span style="font-size:11.0pt">
<br>
- Tabatha Holan, Principal. Sponsored Projects Administrator – </span><a href="mailto:tholan@email.arizona.edu"><span style="font-size:11.0pt">tholan@email.arizona.edu</span></a><span style="font-size:11.0pt">
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> - Nathalie Zepeda, Principal. Sponsored Projects Administrator –
</span><a href="mailto:nathaliez@arizona.edu"><span style="font-size:11.0pt">nathaliez@arizona.edu</span></a><span style="font-size:11.0pt">
<br>
- Phone: 520-626-6000<br>
<br>
- Interactive training:<br>
Effort Certification Training Portal: </span><a href="https://upktraining.uits.arizona.edu/odstrack/content/financials/toc0.html"><span style="font-size:11.0pt">https://upktraining.uits.arizona.edu/odstrack/content/financials/toc0.html</span></a><span style="font-size:11.0pt">
<br>
<br>
- Policy details:<br>
Effort Reporting Procedures: </span><a href="http://research.arizona.edu/administration/managing-projects/effort-reporting"><span style="font-size:11.0pt">http://research.arizona.edu/administration/managing-projects/effort-reporting</span></a><span style="font-size:11.0pt">
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Thank you for your attention to this important compliance requirement.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal">Thank you,<span style="font-size:11.0pt;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:18.0pt;font-family:"Freestyle Script"">Tabatha Holan</span><span style="font-size:14.0pt;font-family:"Freestyle Script"">
</span><span style="font-size:14.0pt;font-family:"Freestyle Script";mso-ligatures:none"><img border="0" width="15" height="15" style="width:.1583in;height:.1583in" id="Picture_x0020_2" src="cid:image001.png@01DBC57D.643684C0" alt="paw"></span><span style="font-size:14.0pt;font-family:"Freestyle Script""><o:p></o:p></span></p>
<p class="MsoNormal">Grant and Contract Analyst, Principal, Financial Compliance Services<span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal">p. 520.626.6442 <span style="color:black">|e. </span><a href="mailto:tholan@arizona.edu">tholan@arizona.edu</a>
<span style="color:black">|</span><b> Hrs: M-Th 8 -5:30 & F 1:30-5:30<o:p></o:p></b></p>
<p class="MsoNormal"><a href="http://www.rgw.arizona.edu/"><span style="color:#0070C0">Sponsored Projects Services</span></a><span style="color:black"> |
</span><a href="http://www.arizona.edu/"><span style="color:#0070C0">The University of Arizona</span></a><span style="color:#0070C0">
</span><span style="color:black">| </span><a href="hotline.arizona.edu">Ethics & Compliance Hotline</a><span style="color:#0070C0">
</span><span style="color:black">|</span> <span style="color:#0070C0">866.364.1908<o:p></o:p></span></p>
<p class="MsoNormal">Upcoming OOO: <span style="font-size:8.0pt"><o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center;line-height:15.75pt">
<a href="https://click.comms.arizona.edu/?qs=54f04291fd12444332ba4c96370cab681d1e8a1a5f911832346d91fd58219e8c5cb864a29c41f7d751d589f0ebbe6f25a3eca3d7ad6e8695" target="_blank"><b><span style="font-size:10.0pt;color:#8B0015;border:none windowtext 1.0pt;padding:0in">Land
Acknowledgment</span></b></a><span style="font-size:10.0pt;color:#333333"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;font-family:"Segoe UI",sans-serif;color:#333333">We respectfully acknowledge the University of Arizona is on the land and territories of Indigenous peoples. Today, Arizona is home to 22 federally recognized
tribes, with Tucson being home to the O’odham and the Yaqui. Committed to diversity and inclusion, the University strives to build sustainable relationships with sovereign Native Nations and Indigenous communities through education offerings, partnerships,
and community service.</span></i><span style="font-size:10.0pt"><o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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