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<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif">Good afternoon, everyone-<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif">I am writing today to advise everyone that the University is now using a new travel authorization process, please see below for specific details including available training, resources, and office
hours.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif">Kevin and I will be available at the upcoming faculty meeting to review this change with everyone and answer any questions. For now, some key points to know:<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level1 lfo4"><span style="font-family:"Aptos",sans-serif">All blanket travel authorizations for the current year will remain in effect.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level1 lfo4"><span style="font-family:"Aptos",sans-serif">All previously routed travel authorizations using the old Adobe form will still be honored through 5/31/2024<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level1 lfo4"><span style="font-family:"Aptos",sans-serif">Beginning 05/13/2024, all
<b>NEW</b> travel requests will require the use of the new system.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-family:"Aptos",sans-serif">What is NOT changing:<o:p></o:p></span></u></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo5"><span style="font-family:"Aptos",sans-serif">Travelers are still required to submit a travel authorization based on UArizona travel policies and in advance of their planned travel.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo5"><span style="font-family:"Aptos",sans-serif">Travel reimbursements can only be issued from the account listed on the travel authorization (this is federally audited).<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo5"><span style="font-family:"Aptos",sans-serif">Travel authorization will still require supervisor/UH and fiscal officer approvals.<o:p></o:p></span></li></ul>
<p class="MsoListParagraph"><span style="font-family:"Aptos",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-family:"Aptos",sans-serif">What is changing:<o:p></o:p></span></u></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo6"><span style="font-family:"Aptos",sans-serif">Business office staff will no longer be able to submit a travel authorization on behalf of the traveler. Traveler must initiate the request
in the travel tool.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo6"><span style="font-family:"Aptos",sans-serif">Travel advisors from Anthony Travel will be available to assist the traveler with the new booking tool.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo6"><span style="font-family:"Aptos",sans-serif">Blanket travel authorizations will not be available, and traveler will be required to submit a separate travel authorization for each travel
away from employee’s duty post <i>(see caveat below)</i><o:p></o:p></span></li></ul>
<p class="MsoListParagraph"><span style="font-family:"Aptos",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-family:"Aptos",sans-serif">What has yet to be determined:<o:p></o:p></span></u></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo7"><span style="font-family:"Aptos",sans-serif">The new system does not allow for blanket travel authorizations and campus has been advised that blanket travel authorizations will not
be accepted after June 30. Carolyne Greeno and I have been requesting an exception to this and we are hoping that by July 1, the system will have the ability to accept in-state blanket travel authorization. Additional updates will be sent if/when resolved.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif">We will reserve some time on Friday for any questions on this change. For now, we encourage you all to review the information below and utilize the training in Edge learning.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif">Please let me know if you have any questions or concerns,<br>
<br>
Amanda<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal" style="margin-bottom:12.0pt"><b><span style="font-size:10.0pt;font-family:"Aptos",sans-serif;color:#0C234B;mso-ligatures:none">Amanda M. Stevens, MPA, MAcc</span></b><span style="font-size:10.0pt;font-family:"Aptos",sans-serif;color:#495057;mso-ligatures:none"><br>
Assistant Director, Operations<br>
Treasurer, Arizona Experiment Station<br>
</span><span style="font-family:"Aptos",sans-serif;mso-ligatures:none"><a href="mailto:amanda84@arizona.edu"><span style="font-size:10.0pt">amanda84@arizona.edu</span></a></span><span style="font-size:10.0pt;font-family:"Aptos",sans-serif;color:#495057;mso-ligatures:none"><br>
Ofc: (520) 626-5795<br>
Cell: (520) 401-8980<o:p></o:p></span></p>
</div>
<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="mso-ligatures:none">From:</span></b><span style="mso-ligatures:none"> businessoffices-request@list.arizona.edu <businessoffices-request@list.arizona.edu>
<b>On Behalf Of </b>Financial Services<br>
<b>Sent:</b> Monday, May 13, 2024 9:40 AM<br>
<b>To:</b> businessoffices@list.arizona.edu<br>
<b>Subject:</b> [businessoffices] The New Travel Authorization and Booking Tool is Now Live!<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><img border="0" width="600" height="90" style="width:6.25in;height:.9375in" id="Picture_x0020_2" src="cid:image001.png@01DAA510.810D8E60" alt="Logo
Description automatically generated"></span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>To</b>: University Business Offices<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>From</b>: <w:Sdt title="Name" id="916440622">
Tammy Strom</w:Sdt>, <w:Sdt title="Title" SdtTag="Title" id="1154566284">Director, Accounts Payable</w:Sdt><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Subject</b>: <span style="color:black;background:white">
<w:Sdt title="Subject" SdtTag="Subject" id="-2063466227">The New Travel Authorization and Booking Tool is Now Live!</w:Sdt></span><o:p></o:p></p>
<p class="paragraph" style="margin:0in;vertical-align:baseline"><span class="normaltextrun"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></span></p>
<p class="paragraph" style="margin:0in;vertical-align:baseline"><span class="normaltextrun"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Financial Services is excited to announce that the new Travel Authorization Request and Booking
Tool is now available for all of campus!</span></span><o:p></o:p></p>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> <o:p></o:p></span></p>
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<span class="normaltextrun"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">What’s New?</span></b></span><span class="eop"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> </span></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><br>
<span class="normaltextrun">The new Travel Authorization Request features individual profiles for travelers, automatic routing to approvers based on information found in UAccess Employee and UAccess Financials, and the ability to recall, update, and resubmit
requests.</span><span class="eop"> </span><o:p></o:p></span></p>
<p class="paragraph" style="margin:0in;vertical-align:baseline"><span class="eop"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> </span></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
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<span class="normaltextrun"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">The new booking tool provides better clarity on travel expenses, as well as the ability to review all airline, lodging, and vehicle bookings before purchase
and assistance with transitioning unused airline tickets if necessary.</span></span><span class="eop"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> </span></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> <o:p></o:p></span></p>
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<span class="normaltextrun"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Please note that
</span></span><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">after May 31, 2024</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">, the current Travel Authorization form will be
<b>decommissioned and no longer accepted</b>. <span class="normaltextrun">Blanket Travel Authorizations
</span>on file will expire on June 30, 2024, and new requests <span class="normaltextrun">
will no longer be accepted as of July 1, 2024.</span><span class="eop"> Current Travel Authorizations on file for future trips will not require resubmission, however, the Booking Tool and Anthony Travel may be utilized. </span><o:p></o:p></span></p>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
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<span class="normaltextrun"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Additionally, as a part of
</span></span><span class="normaltextrun"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><a href="https://financialservices.arizona.edu/news/travel/2024/04/15"><b><span style="color:#8B0015">our relationship with Anthony Travel</span></b></a>,
three Travel Account Advisors will be assigned to the University with knowledge of institutional travel policies to help support University business travel.</span></span><span class="eop"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> </span></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
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<span class="normaltextrun"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">New Learning Resources</span></b></span><span class="eop"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> </span></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<span class="normaltextrun"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">As</span></span><span class="normaltextrun"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> shared in
<b><span style="color:#8B0015"><a href="https://financialservices.arizona.edu/news/travel/2024/05/06-0" target="_blank"><span style="color:#8B0015">previous communications</span></a></span></b><span style="color:black">,</span> learning resources are
<b><u><span style="color:#8B0015"><a href="https://arizona.sabacloud.com/Saba/Web_spf/NA7P1PRD161/common/learningeventdetail/curra000000000003761" target="_blank"><span style="color:#8B0015">now available through EDGE Learning</span></a></span></u></b><span style="color:black">,
and the </span><b><u><span style="color:#8B0015"><a href="https://financialservices.arizona.edu/travel/guide"><span style="color:#8B0015">Financial Services Travel page was updated</span></a></span></u></b><span style="color:#8B0015">
</span><span style="color:black">to help guide users through the transition, including links to the new travel system</span>. A breakdown of the Travel Authorization Request and Booking Tool features is also
<b><span style="color:#8B0015"><a href="https://financialservices.arizona.edu/news/travel/2024/05/06"><span style="color:#8B0015">available on the Business Offices News section of the Financial Services website</span></a></span></b>.</span></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
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<span class="normaltextrun"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Please collaborate with your business office to ensure
</span></span><span class="normaltextrun"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">travelers and administration staff are aware of these resources.</span></span><span class="eop"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> </span></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Accounts Payable
<span class="normaltextrun">will provide office hour sessions to address questions from the campus community and Anthony Travel will host two tips and tricks sessions for the Booking Tool and services available. We encourage users to attend any of the sessions
listed below to ask questions and learn more information about the new process. </span>
<span class="scxw240545559"> </span><br>
</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<li class="paragraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;mso-list:l0 level1 lfo3;vertical-align:baseline">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Office Hours </span>
<b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#8B0015"><a href="https://arizona.zoom.us/j/81849516574"><span style="color:#8B0015">May 13, 2024, from 1-2 p.m.</span></a></span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></li><li class="paragraph" style="margin-top:0in;margin-bottom:0in;margin-left:.25in;mso-list:l0 level1 lfo3;vertical-align:baseline">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Office Hours<b> <span style="color:#8B0015">
<a href="https://arizona.zoom.us/j/81849516574" target="_blank"><span class="normaltextrun"><span style="color:#8B0015">May 15, 2024, from 2-3 p.m</span></span></a><span class="normaltextrun">.</span><span class="eop"> </span></span></b></span><span class="eop"><o:p></o:p></span></li><li class="paragraph" style="color:#8B0015;margin-top:0in;margin-bottom:0in;margin-left:.25in;mso-list:l0 level1 lfo3;vertical-align:baseline">
<span class="eop"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:windowtext">Anthony Travel Sessions<b>
</b></span></span><span class="eop"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><a href="https://arizona.zoom.us/j/81433404100"><span style="color:#8B0015">May 22, 2024, 10-11:30 a.m.</span></a><o:p></o:p></span></b></span></li><li class="paragraph" style="margin-top:0in;margin-bottom:0in;margin-left:.25in;mso-list:l0 level1 lfo3;vertical-align:baseline">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Office Hours <b><span style="color:#8B0015"><a href="https://arizona.zoom.us/j/81849516574" target="_blank"><span class="normaltextrun"><span style="color:#8B0015">May 22, 2024, from 2-3 p.m.</span></span></a> </span></b></span><o:p></o:p></li><li class="paragraph" style="margin-top:0in;margin-bottom:0in;margin-left:.25in;mso-list:l0 level1 lfo3;vertical-align:baseline">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Anthony Travel Sessions<b><span style="color:#8B0015">
<a href="https://arizona.zoom.us/j/88990603190"><span style="color:#8B0015">May 24, 2024, 10-11:30 a.m.</span></a></span></b></span><o:p></o:p></li><li class="paragraph" style="color:#8B0015;margin-top:0in;margin-bottom:0in;margin-left:.25in;mso-list:l0 level1 lfo3;vertical-align:baseline">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:windowtext">Office Hours<b>
</b></span><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><a href="https://arizona.zoom.us/j/81849516574" target="_blank"><span class="normaltextrun"><span style="color:#8B0015">May 29, 2024, from 10-11 a.m.</span></span></a> <o:p></o:p></span></b></li><li class="paragraph" style="color:#8B0015;margin-top:0in;margin-bottom:0in;margin-left:.25in;mso-list:l0 level1 lfo3;vertical-align:baseline">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:windowtext">Office Hours<b>
</b></span><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><a href="https://arizona.zoom.us/j/81849516574" target="_blank"><span class="normaltextrun"><span style="color:#8B0015">June 5, 2024, from 10-11 a.m.</span></span></a> <o:p></o:p></span></b></li></ul>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p class="paragraph" style="margin:0in;vertical-align:baseline"><span class="normaltextrun"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">For questions or to provide feedback, contact Accounts Payable at
</span></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><a href="mailto:FNSV-Accounts-Payable@arizona.edu" target="_blank"><span class="normaltextrun"><b><span style="color:#8B0015">FNSV-Accounts-Payable@arizona.edu</span></b></span></a><span class="normaltextrun"><span style="color:black"> or
520-621-9097.</span></span><o:p></o:p></span></p>
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