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<p class="MsoNormal"><span style="font-size:11.0pt">Dear all,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">It’s understandable you may not be able to provide fund numbers for all four years – please do the best you can, given what you know at this time. Consider this an efficient way both to plan for your lab,
and to communicate to the office staff who support your efforts. Leslie and Lizeth need this information for smooth running/budgeting, and payroll for summer, fall, spring-annually. If you know which semester your Ph.D. student(s) may be planning on a TAship,
please also pencil that in. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Though the newer faculty will not be aware, It has not been that long ago that Amanda Stevens regularly requested a grad student funding plan from each of us. I don’t recall this creating an inconvenience
nor was the request a topic of discussion. If we want our students to be paid, the information needs to be communicated to those responsible for making that happen. CALES supports this as a regular practice, as Leslie indicated, we are following up in line
with the CALES Business Meeting discussion last month+. If throughout the year, your funding plan/grant account for your student changes, please update the form and resubmit w/ modifications, as you review your financials. Leslie is committed to having those
to us no later than the end of next week. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Thanks for taking the time to look ahead and for supporting our hard-working office staff who support you and your students.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Best,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Judy<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-family:"Calibri",sans-serif;color:black">From:
</span></b><span style="font-family:"Calibri",sans-serif;color:black">Plsfaculty <plsfaculty-bounces@list.cals.arizona.edu> on behalf of "Palanivelu, Ravishankar - (rpalaniv)" <rpalaniv@arizona.edu><br>
<b>Date: </b>Friday, April 12, 2024 at 8:25 PM<br>
<b>To: </b>SPLS-BIZOFFICE <SPLS-BIZOFFICE@arizona.edu>, "plsfaculty@list.cals.arizona.edu" <plsfaculty@list.cals.arizona.edu><br>
<b>Subject: </b>Re: [Plsfaculty] [Plantsci] Graduate Student Funding Plan Form<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="color:black">Hi Leslie,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="color:black">Thank you for providing insight into the rationale behind the request for advanced funding information.<o:p></o:p></span></p>
</div>
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<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="color:black">While I understand the importance of planning, I remain unconvinced of the necessity for submitting several years of funding details upfront. As mentioned by Mark, projections over extended periods are prone to
inaccuracies and may require frequent updates, necessitating additional effort on both ends to maintain accuracy. For example, if we do need a change in the information we have already provided (which is likely to be the case for most of us), we will still
have to contact you to provide the changes, and you will need to update that information in the system. Moreover, the task of correcting salary errors and ensuring accurate input is more effectively managed with yearly information, especially considering that
ERE costs and tuition rates change regularly.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="color:black">Our current approach, as articulated by Mark, involves providing funding information on a yearly or per-semester basis, a process that has proven effective and manageable for our department. We respond promptly
to requests from the DGS regarding funding plans at the onset of each term. Following this, we engage with UAccess notifications for effort certifications, ensuring accuracy and timely approvals. This method has served us well and is similarly practiced in
other units like MCB.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="color:black">The crux of the matter lies not in advance information availability but in establishing a streamlined process that guarantees accurate and timely data entry by individuals familiar with the system. It is imperative
that any errors are swiftly identified and rectified within the system framework.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="color:black">Maintaining flexibility in assigning individuals to specific grants or funding sources is vital for optimizing my program operations. I am concerned that the proposed changes may impede this flexibility, potentially
undermining our operational efficiency and frankly, the ability to recruit and mentor graduate students.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="color:black">Therefore, aligning with the sentiments expressed by Mark, Duke, Alex, and others, I suggest we defer this plan and discuss it further during our upcoming faculty meeting.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="color:black">Best Regards,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black">Ravi<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif">--<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif">Ravishankar Palanivelu, Ph. D.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif">Professor<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif">School of Plant Sciences<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif">University of Arizona<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif">Tucson, Arizona, 85721<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif">Phone: 520-626-2229<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif">Fax: 520-621-7186<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif">Web: http://ag.arizona.edu/research/ravilab<o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> Plantsci <plantsci-bounces@list.cals.arizona.edu> on behalf of SPLS-BIZOFFICE
<SPLS-BIZOFFICE@arizona.edu><br>
<b>Sent:</b> Wednesday, April 10, 2024 1:30 PM<br>
<b>To:</b> Bucksch, Alexander - (bucksch) <bucksch@arizona.edu><br>
<b>Cc:</b> plantsci@list.cals.arizona.edu <plantsci@list.cals.arizona.edu>; SPLS-BIZOFFICE <SPLS-BIZOFFICE@arizona.edu><br>
<b>Subject:</b> Re: [Plantsci] Graduate Student Funding Plan Form<o:p></o:p></span></p>
</div>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p><span style="font-size:11.0pt">Hello,</span><o:p></o:p></p>
<p><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p><span style="font-size:11.0pt">I appreciate your response. </span>I am not sure how this information was documented processed or communicated to the business office in the past. I know that I don’t have the information needed and am asking for your assistance
in completing and submitting this form so that I do have current and accurate information. I know that salaries have not been charged correctly in many cases due to various factors affecting the business office. This is the simplest and fastest way that
I can identify the salary errors and get them corrected prior to the beginning of FY25. <o:p></o:p></p>
<p> <o:p></o:p></p>
<p>Going forward a process will be created and implemented to avoid future duplication of this effort.<o:p></o:p></p>
<p> <o:p></o:p></p>
<p>Again, I appreciate everyone’s help and apologize for any inconvenience this may cause.<o:p></o:p></p>
<p> <o:p></o:p></p>
<p style="margin-bottom:12.0pt">Sincerely,<o:p></o:p></p>
<p><span style="font-size:11.0pt"> </span><o:p></o:p></p>
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<p><span style="font-family:"Calibri",sans-serif"><img width="120" height="96" style="width:1.25in;height:1.0in" id="x_x_Picture_x0020_3" src="cid:image001.png@01DA8D98.A8F27BA0" alt="The University of Arizona block 'A' logo."></span><o:p></o:p></p>
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<p><b><span style="font-size:14.0pt;font-family:"Calibri",sans-serif;color:#0C234B">Leslie Bonilla</span></b><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:#495057"><br>
Manager, Finance and Administration<br>
School of Plant Sciences<br>
THE UNIVERSITY OF ARIZONA<br>
<br>
Forbes, 303<br>
1140 E South Campus Dr | TUCSON, AZ 85721</span><o:p></o:p></p>
<p style="margin-bottom:12.0pt"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:#495057">Office: 520-621-8689
</span><span style="font-size:9.0pt;font-family:"Calibri",sans-serif;color:#767676">|</span><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:#495057"><br>
<u><a href="mailto:lesliebonilla@.arizona.edu"><span style="color:#495057">lesliebonilla@.arizona.edu</span></a></u><br>
</span><b><u><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:#8B0015"><a href="https://cals.arizona.edu/spls"><span style="color:#8B0015">cals.arizona.edu/spls</span></a></span></u></b><o:p></o:p></p>
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<p><u><span style="font-family:"Calibri",sans-serif;color:blue"><a href="https://brand.arizona.edu/signature"><span style="text-decoration:none"><img border="0" width="398" height="96" style="width:4.1458in;height:1.0in" id="x_x_Picture_x0020_4" src="cid:image002.png@01DA8D98.A8F27BA0" alt="Integrity, Compassion, Exploration, Adaptation, Inclusion, Determination"></span></a></span></u><o:p></o:p></p>
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<p><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p><span style="font-size:11.0pt"> </span><o:p></o:p></p>
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<p><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Bucksch, Alexander - (bucksch) <bucksch@arizona.edu><br>
<b>Sent:</b> Wednesday, April 10, 2024 1:10 PM<br>
<b>To:</b> Bonilla, Leslie Anne - (lesliebonilla) <lesliebonilla@arizona.edu><br>
<b>Cc:</b> plantsci@list.cals.arizona.edu; SPLS-BIZOFFICE <SPLS-BIZOFFICE@arizona.edu><br>
<b>Subject:</b> Re: [Plantsci] Graduate Student Funding Plan Form</span><o:p></o:p></p>
</div>
<p> <o:p></o:p></p>
<p>Hello Leslie,<o:p></o:p></p>
<p> <o:p></o:p></p>
<p>we provided this information to DGS Monica Schmidt at the time I hired Will. I guess everyone else had to do the same and provided the funding scheme information when they hired their students.<o:p></o:p></p>
<p>The information is certainly already existent.<o:p></o:p></p>
<p> <o:p></o:p></p>
<p>Best,<o:p></o:p></p>
<p>Alex<o:p></o:p></p>
<p><span style="font-size:9.0pt;font-family:Helvetica;color:black"><br>
—————————————————————————————————————————————————————————</span><o:p></o:p></p>
<p><span style="font-size:9.0pt;font-family:Helvetica;color:black"> </span><o:p></o:p></p>
<p><span style="font-size:9.0pt;font-family:Helvetica;color:black"><br>
</span><img border="0" width="279" height="52" style="width:2.9062in;height:.5416in" id="x_x_Picture_x0020_1" src="cid:image003.png@01DA8D98.A8F27BA0"><o:p></o:p></p>
<p><span style="font-size:9.0pt;font-family:Helvetica;color:black"><br>
<br>
<br>
Dr. Alexander Bucksch<br>
Associate Professor - School of Plant Sciences <br>
BIO5 member<br>
GIDP Faculty in Data Science & Statistics and Applied Mathematics</span><o:p></o:p></p>
<p><span style="font-size:9.0pt;font-family:Helvetica;color:black"><br>
e: </span><u><span style="font-size:9.0pt;font-family:Helvetica;color:#467886"><a href="mailto:bucksch@arizona.edu"><span style="color:#467886">bucksch@arizona.edu</span></a></span></u><span style="font-size:9.0pt;font-family:Helvetica;color:black"><br>
w: </span><u><span style="font-size:9.0pt;font-family:Helvetica;color:#467886"><a href="http://www.computational-plant-science.org"><span style="color:#467886">http://www.computational-plant-science.org</span></a></span></u><span style="font-size:9.0pt;font-family:Helvetica;color:black"><br>
LinkedIn: </span><u><span style="font-size:9.0pt;font-family:Helvetica;color:#467886"><a href="https://www.linkedin.com/in/abucksch/"><span style="color:#467886">https://www.linkedin.com/in/abucksch/</span></a></span></u><o:p></o:p></p>
<p><span style="font-size:9.0pt;font-family:Helvetica;color:black"><br>
</span><img border="0" width="370" height="98" style="width:3.8541in;height:1.0208in" id="x_x_Picture_x0020_2" src="cid:image004.jpg@01DA8D98.A8F27BA0"><o:p></o:p></p>
<p><span style="font-size:9.0pt;font-family:Helvetica;color:black"><br>
<br>
<br>
</span><u><span style="font-size:9.0pt;font-family:Helvetica;color:#467886"><a href="http://www.ipps8.org/"><span style="color:#467886">http://www.ipps8.org/</span></a></span></u><o:p></o:p></p>
<p><span style="font-size:9.0pt;font-family:Helvetica;color:black"><br>
We respectfully acknowledge the University of Arizona is on the land and territories of Indigenous peoples. Today, Arizona is home to 22 federally recognized tribes, with Tucson being home to the O’odham and the Yaqui. Committed to diversity and inclusion,
the University strives to build sustainable relationships with sovereign Native Nations and Indigenous communities through education offerings, partnerships, and community service.</span><o:p></o:p></p>
<p style="margin-bottom:12.0pt"><o:p> </o:p></p>
<blockquote style="margin-top:5.0pt;margin-bottom:5.0pt">
<p>On Apr 10, 2024, at 11:30<span style="font-family:"Arial",sans-serif"> </span>AM, Bonilla, Leslie Anne - (lesliebonilla) <<u><span style="color:#467886"><a href="mailto:lesliebonilla@arizona.edu"><span style="color:#467886">lesliebonilla@arizona.edu</span></a></span></u>>
wrote:<o:p></o:p></p>
<p> <o:p></o:p></p>
<p><span style="font-size:11.0pt">Dr. Brown has requested that I send out the attached form to assist our office to accurately calculate projected expenses for Grad Student Funding. This form is to be used for clarifying how Graduate Students will be paid
over the course of their time in our unit. Having a funding plan for Graduate Students is not just a policy of CALES, it’s imperative information that the SPLS business office needs to ensure accurate financial projections for accounts. This form will also
work as a tool to easily ensure that student’s salary is moved timely to the correct accounts, according to the funding plan, avoiding additional work caused by errors. </span><o:p></o:p></p>
<p> <o:p></o:p></p>
</blockquote>
<p> <o:p></o:p></p>
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