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<p class="MsoNormal">FYI<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Jones, Sonia Jimenez - (soniajones) <soniajones@arizona.edu>
<br>
<b>Sent:</b> Wednesday, December 20, 2023 10:48 AM<br>
<b>To:</b> Chorover, Jon - (chorover) <chorover@arizona.edu>; Galbraith, David W - (galbrait) <galbrait@arizona.edu>; Rahr, Matt - (rahr) <rahr@ag.arizona.edu>; Rutledge, Bethany S - (rutledge) <rutledge@arizona.edu>; Davis, James M - (jdavis1) <JDavis@ag.arizona.edu>;
Martin, Edward C - (ecmartin) <ecmartin@arizona.edu>; Craig, Zelieann R - (zelieann) <zelieann@arizona.edu>; Merrell, Douglas Scott - (dscottmerrell) <dscottmerrell@arizona.edu>; Kacira, Murat - (mkacira) <mkacira@arizona.edu>; Sowerby, Samantha Blair - (sbsowerby)
<sbsowerby@arizona.edu>; Teres, Kevin K - (kteres) <kteres@arizona.edu>; Doty, Rachel Lauren - (racheldoty) <racheldoty@arizona.edu>; Chavez, Leah Mesa - (leahchavez) <leahchavez@arizona.edu>; Krogsgaard, Bethina - (bethinak) <bethinak@arizona.edu>; Tevik,
Aaron P - (atevik) <atevik@arizona.edu>; Linares-Gaffer, Ashlee L - (alinares) <alinares@arizona.edu>; Bonilla, Leslie Anne - (lesliebonilla) <lesliebonilla@arizona.edu>; Stoner, Kathryn E - (kstoner) <kstoner@arizona.edu>; Shevchuk, Darren S - (shevchuk)
<shevchuk@arizona.edu>; Stevens, Amanda M - (amanda84) <amanda84@arizona.edu>; Curry, Joan E - (jecurry) <Curry@ag.arizona.edu>; Greeno, Carolyne A - (cagreeno) <cagreeno@arizona.edu>; Wilund, Kenneth R - (kwilund) <kwilund@arizona.edu>; Mysak, Tara J - (tmysak)
<tmysak@arizona.edu>; Scaramella, Laura V - (scaramella) <scaramella@arizona.edu>; Mclain, Jean - (mclainj) <mclainj@arizona.edu>; Mcclaran, Mitchel P - (mcclaran) <mcclaran@arizona.edu>; Ratje, Jeffrey M - (jmratje) <jmratje@arizona.edu>; Rutherford, Janis
KM - (jmathias) <jmathias@arizona.edu>; Staten, Michael E - (statenm) <statenm@arizona.edu>; Thompson, Gary D - (gdthomps) <GaryT@ag.arizona.edu>; Tabashnik, Bruce E - (tabashnb) <BruceT@cals.arizona.edu><br>
<b>Cc:</b> Jones, Sonia Jimenez - (soniajones) <soniajones@arizona.edu><br>
<b>Subject:</b> RE: HR- Hiring and Compensation Freeze Guidance<o:p></o:p></p>
</div>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Good morning, Jon,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">You are correct, 100% grant funded positions are not affected by the freeze. However, we are working these on a case-by case basis so we can be sure to track new requisitions and document accordingly. I am working with Sam Gaxiola, Sr.
HR Partner, to communicate the information directly to the recruitment team as to not cause delays. Any new requisitions should include myself and Carol Sather as College Reviewers so we can be sure the appropriate documentation is noted.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I hope this is helpful, but please do not hesitate to reach out if you have any questions or require further information. If I do not have answers for you, I will continue to seek guidance and advocate for the College.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><img width="138" height="82" style="width:1.4333in;height:.8583in" id="Picture_x0020_7" src="cid:image001.png@01DA3331.59D730E0"><o:p></o:p></p>
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<p class="MsoNormal"><img width="120" height="96" style="width:1.25in;height:1.0in" id="Picture_x0020_8" src="cid:image002.png@01DA3331.59D730E0" alt="The University of Arizona block 'A' logo."><span style="mso-ligatures:standardcontextual"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:14.0pt;color:#0C234B;mso-ligatures:standardcontextual">Sonia J. Jones, SHRM-CP</span></b><span style="font-size:10.0pt;color:#495057;mso-ligatures:standardcontextual"><br>
</span><span style="mso-ligatures:standardcontextual">Coordinator, Personnel Operations<br>
ALVSCE Administration<br>
THE UNIVERSITY OF ARIZONA<br>
<br>
Forbes, 322 A<br>
PO Box 210036 | Tucson, AZ 85721<br>
Office: 520-621-7192 | <br>
<a href="mailto:soniajones@arizona.edu"><span style="color:#495057">soniajones@arizona.edu</span></a><span style="color:#495057"><br>
<b><a href="https://www.arizona.edu/"><span style="color:#0563C1">www.arizona.edu</span></a></b></span><br>
<a href="https://facebook.com/uarizona"><span style="font-size:9.0pt;color:#8B0015">facebook</span></a></span><span style="font-size:9.0pt;color:#767676;mso-ligatures:standardcontextual"> |
</span><span style="font-size:10.0pt;color:#495057;mso-ligatures:standardcontextual"><a href="https://twitter.com/uarizona"><span style="font-size:9.0pt;color:#8B0015">twitter</span></a></span><span style="font-size:9.0pt;color:#767676;mso-ligatures:standardcontextual">
| </span><span style="font-size:10.0pt;color:#495057;mso-ligatures:standardcontextual"><a href="https://www.instagram.com/uarizona"><span style="font-size:9.0pt;color:#8B0015">instagram</span></a></span><span style="font-size:9.0pt;color:#767676;mso-ligatures:standardcontextual">
| </span><span style="font-size:10.0pt;color:#495057;mso-ligatures:standardcontextual"><a href="https://www.linkedin.com/school/the-university-of-arizona"><span style="font-size:9.0pt;color:#8B0015">linkedin</span></a>
<o:p></o:p></span></p>
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<p class="MsoNormal"><a href="https://brand.arizona.edu/signature"><span style="text-decoration:none"><img border="0" width="400" height="96" style="width:4.1666in;height:1.0in" id="Picture_x0020_9" src="cid:image003.png@01DA3331.59D730E0" alt="Integrity, Compassion, Exploration, Adaptation, Inclusion, Determination"></span></a><span style="mso-ligatures:standardcontextual"><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt"><i><span style="font-size:10.0pt;font-family:"Bookman Old Style",serif;color:#002060;mso-ligatures:standardcontextual">We respectfully acknowledge the University of Arizona is on the land and territories of
Indigenous peoples. Today, Arizona is home to 22 federally recognized tribes, with Tucson being home to the O’odham and the Yaqui. Committed to diversity and inclusion, the University strives to build sustainable relationships with sovereign Native Nations
and Indigenous communities through education offerings, partnerships, and community service.
<o:p></o:p></span></i></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b>From:</b> Chorover, Jon - (chorover) <<a href="mailto:chorover@arizona.edu">chorover@arizona.edu</a>>
<br>
<b>Sent:</b> Wednesday, December 20, 2023 10:37 AM<br>
<b>To:</b> Jones, Sonia Jimenez - (soniajones) <<a href="mailto:soniajones@arizona.edu">soniajones@arizona.edu</a>>; Galbraith, David W - (galbrait) <<a href="mailto:galbrait@arizona.edu">galbrait@arizona.edu</a>>; Rahr, Matt - (rahr) <<a href="mailto:rahr@ag.arizona.edu">rahr@ag.arizona.edu</a>>;
Rutledge, Bethany S - (rutledge) <<a href="mailto:rutledge@arizona.edu">rutledge@arizona.edu</a>>; Davis, James M - (jdavis1) <<a href="mailto:JDavis@ag.arizona.edu">JDavis@ag.arizona.edu</a>>; Martin, Edward C - (ecmartin) <<a href="mailto:ecmartin@arizona.edu">ecmartin@arizona.edu</a>>;
Craig, Zelieann R - (zelieann) <<a href="mailto:zelieann@arizona.edu">zelieann@arizona.edu</a>>; Merrell, Douglas Scott - (dscottmerrell) <<a href="mailto:dscottmerrell@arizona.edu">dscottmerrell@arizona.edu</a>>; Kacira, Murat - (mkacira) <<a href="mailto:mkacira@arizona.edu">mkacira@arizona.edu</a>>;
Sowerby, Samantha Blair - (sbsowerby) <<a href="mailto:sbsowerby@arizona.edu">sbsowerby@arizona.edu</a>>; Teres, Kevin K - (kteres) <<a href="mailto:kteres@arizona.edu">kteres@arizona.edu</a>>; Doty, Rachel Lauren - (racheldoty) <<a href="mailto:racheldoty@arizona.edu">racheldoty@arizona.edu</a>>;
Chavez, Leah Mesa - (leahchavez) <<a href="mailto:leahchavez@arizona.edu">leahchavez@arizona.edu</a>>; Krogsgaard, Bethina - (bethinak) <<a href="mailto:bethinak@arizona.edu">bethinak@arizona.edu</a>>; Tevik, Aaron P - (atevik) <<a href="mailto:atevik@arizona.edu">atevik@arizona.edu</a>>;
Linares-Gaffer, Ashlee L - (alinares) <<a href="mailto:alinares@arizona.edu">alinares@arizona.edu</a>>; Bonilla, Leslie Anne - (lesliebonilla) <<a href="mailto:lesliebonilla@arizona.edu">lesliebonilla@arizona.edu</a>>; Stoner, Kathryn E - (kstoner) <<a href="mailto:kstoner@arizona.edu">kstoner@arizona.edu</a>>;
Shevchuk, Darren S - (shevchuk) <<a href="mailto:shevchuk@arizona.edu">shevchuk@arizona.edu</a>>; Stevens, Amanda M - (amanda84) <<a href="mailto:amanda84@arizona.edu">amanda84@arizona.edu</a>>; Curry, Joan E - (jecurry) <<a href="mailto:Curry@ag.arizona.edu">Curry@ag.arizona.edu</a>>;
Greeno, Carolyne A - (cagreeno) <<a href="mailto:cagreeno@arizona.edu">cagreeno@arizona.edu</a>>; Wilund, Kenneth R - (kwilund) <<a href="mailto:kwilund@arizona.edu">kwilund@arizona.edu</a>>; Mysak, Tara J - (tmysak) <<a href="mailto:tmysak@arizona.edu">tmysak@arizona.edu</a>>;
Scaramella, Laura V - (scaramella) <<a href="mailto:scaramella@arizona.edu">scaramella@arizona.edu</a>>; Mclain, Jean - (mclainj) <<a href="mailto:mclainj@arizona.edu">mclainj@arizona.edu</a>>; Mcclaran, Mitchel P - (mcclaran) <<a href="mailto:mcclaran@arizona.edu">mcclaran@arizona.edu</a>>;
Ratje, Jeffrey M - (jmratje) <<a href="mailto:jmratje@arizona.edu">jmratje@arizona.edu</a>>; Rutherford, Janis KM - (jmathias) <<a href="mailto:jmathias@arizona.edu">jmathias@arizona.edu</a>>; Staten, Michael E - (statenm) <<a href="mailto:statenm@arizona.edu">statenm@arizona.edu</a>>;
Thompson, Gary D - (gdthomps) <<a href="mailto:GaryT@ag.arizona.edu">GaryT@ag.arizona.edu</a>>; Tabashnik, Bruce E - (tabashnb) <<a href="mailto:BruceT@cals.arizona.edu">BruceT@cals.arizona.edu</a>><br>
<b>Subject:</b> RE: HR- Hiring and Compensation Freeze Guidance<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria Math",serif;color:#0F4761">Hi Sonia,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria Math",serif;color:#0F4761"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria Math",serif;color:#0F4761">Can you please confirm that the hiring freeze
<b>does not</b> apply to positions that are funded 100% on extramural grants? Applying the freeze to such positions would place UA in a difficult position vis a vis externally funded agreements and deliverables. I also see no reason that 100% grant funded
positions would be included in the freeze, because such funds cannot be applied to pay down the UA financial shortfall.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria Math",serif;color:#0F4761"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria Math",serif;color:#0F4761">This specific point needs to be clarified for our team.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria Math",serif;color:#0F4761"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria Math",serif;color:#0F4761">Thanks,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria Math",serif;color:#0F4761">Jon<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Cambria Math",serif;color:#0F4761"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b>From:</b> Jones, Sonia Jimenez - (soniajones) <<a href="mailto:soniajones@arizona.edu">soniajones@arizona.edu</a>>
<br>
<b>Sent:</b> Wednesday, December 20, 2023 9:51 AM<br>
<b>To:</b> Galbraith, David W - (galbrait) <<a href="mailto:galbrait@arizona.edu">galbrait@arizona.edu</a>>; Rahr, Matt - (rahr) <<a href="mailto:rahr@ag.arizona.edu">rahr@ag.arizona.edu</a>>; Rutledge, Bethany S - (rutledge) <<a href="mailto:rutledge@arizona.edu">rutledge@arizona.edu</a>>;
Davis, James M - (jdavis1) <<a href="mailto:JDavis@ag.arizona.edu">JDavis@ag.arizona.edu</a>>; Martin, Edward C - (ecmartin) <<a href="mailto:ecmartin@arizona.edu">ecmartin@arizona.edu</a>>; Craig, Zelieann R - (zelieann) <<a href="mailto:zelieann@arizona.edu">zelieann@arizona.edu</a>>;
Merrell, Douglas Scott - (dscottmerrell) <<a href="mailto:dscottmerrell@arizona.edu">dscottmerrell@arizona.edu</a>>; Kacira, Murat - (mkacira) <<a href="mailto:mkacira@arizona.edu">mkacira@arizona.edu</a>>; Sowerby, Samantha Blair - (sbsowerby) <<a href="mailto:sbsowerby@arizona.edu">sbsowerby@arizona.edu</a>>;
Teres, Kevin K - (kteres) <<a href="mailto:kteres@arizona.edu">kteres@arizona.edu</a>>; Doty, Rachel Lauren - (racheldoty) <<a href="mailto:racheldoty@arizona.edu">racheldoty@arizona.edu</a>>; Chavez, Leah Mesa - (leahchavez) <<a href="mailto:leahchavez@arizona.edu">leahchavez@arizona.edu</a>>;
Krogsgaard, Bethina - (bethinak) <<a href="mailto:bethinak@arizona.edu">bethinak@arizona.edu</a>>; Tevik, Aaron P - (atevik) <<a href="mailto:atevik@arizona.edu">atevik@arizona.edu</a>>; Linares-Gaffer, Ashlee L - (alinares) <<a href="mailto:alinares@arizona.edu">alinares@arizona.edu</a>>;
Bonilla, Leslie Anne - (lesliebonilla) <<a href="mailto:lesliebonilla@arizona.edu">lesliebonilla@arizona.edu</a>>; Stoner, Kathryn E - (kstoner) <<a href="mailto:kstoner@arizona.edu">kstoner@arizona.edu</a>>; Shevchuk, Darren S - (shevchuk) <<a href="mailto:shevchuk@arizona.edu">shevchuk@arizona.edu</a>>;
Stevens, Amanda M - (amanda84) <<a href="mailto:amanda84@arizona.edu">amanda84@arizona.edu</a>>; Curry, Joan E - (jecurry) <<a href="mailto:Curry@ag.arizona.edu">Curry@ag.arizona.edu</a>>; Greeno, Carolyne A - (cagreeno) <<a href="mailto:cagreeno@arizona.edu">cagreeno@arizona.edu</a>>;
Wilund, Kenneth R - (kwilund) <<a href="mailto:kwilund@arizona.edu">kwilund@arizona.edu</a>>; Mysak, Tara J - (tmysak) <<a href="mailto:tmysak@arizona.edu">tmysak@arizona.edu</a>>; Scaramella, Laura V - (scaramella) <<a href="mailto:scaramella@arizona.edu">scaramella@arizona.edu</a>>;
Mclain, Jean - (mclainj) <<a href="mailto:mclainj@arizona.edu">mclainj@arizona.edu</a>>; Chorover, Jon - (chorover) <<a href="mailto:chorover@arizona.edu">chorover@arizona.edu</a>>; Mcclaran, Mitchel P - (mcclaran) <<a href="mailto:mcclaran@arizona.edu">mcclaran@arizona.edu</a>>;
Ratje, Jeffrey M - (jmratje) <<a href="mailto:jmratje@arizona.edu">jmratje@arizona.edu</a>>; Rutherford, Janis KM - (jmathias) <<a href="mailto:jmathias@arizona.edu">jmathias@arizona.edu</a>>; Staten, Michael E - (statenm) <<a href="mailto:statenm@arizona.edu">statenm@arizona.edu</a>>;
Thompson, Gary D - (gdthomps) <<a href="mailto:GaryT@ag.arizona.edu">GaryT@ag.arizona.edu</a>>; Tabashnik, Bruce E - (tabashnb) <<a href="mailto:BruceT@cals.arizona.edu">BruceT@cals.arizona.edu</a>><br>
<b>Cc:</b> Jones, Sonia Jimenez - (soniajones) <<a href="mailto:soniajones@arizona.edu">soniajones@arizona.edu</a>><br>
<b>Subject:</b> HR- Hiring and Compensation Freeze Guidance<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Good morning,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">As we all know, the University has begun implementing the
<a href="https://www.arizona.edu/financial-updates">Financial Action Plan</a>, and HR has provided guidance on hiring and compensation. Below are measures that we must adhere to, which are also posted to the new
<a href="https://hr.arizona.edu/content/financial-action-plan-human-resources-guidance">
Financial Action Plan: Human Resources Guidance page.</a> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">There is a temporary hiring and compensation freeze for
<b>all</b> employment categories through at least June 30, 2024. HR is currently working on developing an exemption/waiver process to address complex, mission-critical needs, including Cooperative Extension and grant funded positions. In the meantime, if
you have questions regarding specific scenarios, please contact Sonia Jones, Coordinator, Personnel Operations and/or Sam Gaxiola, Sr. HR Partner. This process will be communicated out as soon as it is available.<o:p></o:p></span></p>
<h2><span style="font-size:15.0pt">Effective Immediately<o:p></o:p></span></h2>
<ul type="disc">
<li class="MsoNormal" style="color:#212529;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l1 level1 lfo1">
<span style="font-size:12.0pt;line-height:150%">All active requisitions (job postings) in the
<a href="https://click.comms.arizona.edu/?qs=d6013a22133d57b17adec93048cd25427693959220ea012d31efa8c9419e6a69ea77534732a4bc401bbeefb70fcb20dee69012edc481715e" title="Talent applicant tracking system">
<span style="color:#8B0015">Talent applicant tracking system</span></a> will be placed on hold by the Division of Human Resources. Active searches may need to be placed on hold or ended depending on potential exemption decisions.<o:p></o:p></span></li><li class="MsoNormal" style="color:#212529;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l1 level1 lfo1">
<span style="font-size:12.0pt;line-height:150%">All requisition requests pending approval in Talent will not be approved by the Division of Human Resources.<o:p></o:p></span></li><li class="MsoNormal" style="color:#212529;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l1 level1 lfo1">
<span style="font-size:12.0pt;line-height:150%">In alignment with the <a href="https://click.comms.arizona.edu/?qs=0b0577308f854fea210fbbbb252527c888c6b9938e00d95de6e5c41c2946994f3d346bb5631debd146f131e2d531744f81b046bccfaa9926" title="HR Deadlines Before University Closure">
<span style="color:#8B0015">HR Deadlines Before University Closure</span></a>, only offer letters submitted in Talent by end of day today, Monday, Dec. 18, will be approved. After Dec. 18, offers of employment, either verbal or written, cannot be extended.<o:p></o:p></span></li><li class="MsoNormal" style="color:#212529;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l1 level1 lfo1">
<span style="font-size:12.0pt;line-height:150%">Compensation and pay changes, including those related to
<a href="https://click.comms.arizona.edu/?qs=82a2c0458414839e1940f6d15f67aa65a97c0c2601fd1aa20478b36441e84da9821e6fd3fd495b84278059d82e7e29f8c76d01f282625fd0" title="incumbent reviews">
<span style="color:#8B0015">incumbent reviews</span></a>, new <a href="https://click.comms.arizona.edu/?qs=e3e6ec3eca7eae91228190e0d6578d3aab6c641ce0ea644458f5f7fae3ab106aad0283a93517ebaf25ddcb2e313fab0c7989d238364c5d66" title="Other Professional Services (OPS)">
<span style="color:#8B0015">Other Professional Services (OPS)</span></a> or <a href="https://click.comms.arizona.edu/?qs=8b8f8ac8676620199c417f5681c8c054c09bc0ce41e4ec0a66d6be7c406517d84e6083447366f3ea5a4605e8cdfa354a3d0dc2c37b4df227" title="supplemental compensation">
<span style="color:#8B0015">supplemental compensation</span></a> decisions, retention offers, additional duties and off-cycle merit, will not be approved or processed. This includes anything currently pending with Compensation.
<o:p></o:p></span></li></ul>
<h2><span style="font-size:15.0pt">Next Steps<o:p></o:p></span></h2>
<ul type="disc">
<li class="MsoNormal" style="color:#212529;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l4 level1 lfo2">
<span style="font-size:12.0pt;line-height:150%">For active postings and searches, please inform applicants that you have been engaged with that the hiring is on hold. Suggested template language is posted in the
<a href="https://click.comms.arizona.edu/?qs=02f4c1017897462433d8bb841f7e5a159ccb76eef3b0939afa0f7cbad642baaf3deb32096652a07c7c111be7752dca1f1e30468cb8c973f0" title="Hiring Freeze FAQ section">
<span style="color:#8B0015">Hiring Freeze FAQ section</span></a> of the guidance page. Please maintain copies of your communications for record-keeping purposes.<o:p></o:p></span></li><li class="MsoNormal" style="color:#212529;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l4 level1 lfo2">
<span style="font-size:12.0pt;line-height:150%">If you have questions regarding specific faculty or staff hiring scenarios (grant-funded or endowed positions, student workers or other special circumstances), please contact Sonia Jones, Coordinator, Personnel
Operations and/or Sam Gaxiola, Sr. HR Partner.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:12.0pt">Below is the email communication from HR which was sent on Monday, December 18, 2023 for reference.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Please do not hesitate to contact me if you have any questions.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Thank you,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><img border="0" width="138" height="82" style="width:1.4333in;height:.8583in" id="Picture_x0020_4" src="cid:image001.png@01DA3331.59D730E0"><o:p></o:p></p>
<p class="MsoNormal"><span style="mso-ligatures:standardcontextual"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:14.0pt;color:#0C234B;mso-ligatures:standardcontextual">Sonia J. Jones, SHRM-CP</span></b><span style="font-size:10.0pt;color:#495057;mso-ligatures:standardcontextual"><br>
</span><span style="mso-ligatures:standardcontextual">Coordinator, Personnel Operations<br>
ALVSCE Administration<br>
THE UNIVERSITY OF ARIZONA<br>
<br>
Forbes, 322 A<br>
PO Box 210036 | Tucson, AZ 85721<br>
Office: 520-621-7192 | <br>
</span><a href="mailto:soniajones@arizona.edu"><span style="color:#495057;mso-ligatures:standardcontextual">soniajones@arizona.edu</span></a><span style="color:#495057;mso-ligatures:standardcontextual"><br>
</span><a href="https://www.arizona.edu/"><b><span style="color:#0563C1;mso-ligatures:standardcontextual">www.arizona.edu</span></b></a><span style="mso-ligatures:standardcontextual"><br>
</span><a href="https://facebook.com/uarizona"><span style="font-size:9.0pt;color:#8B0015;mso-ligatures:standardcontextual">facebook</span></a><span style="font-size:9.0pt;color:#767676;mso-ligatures:standardcontextual"> |
</span><a href="https://twitter.com/uarizona"><span style="font-size:9.0pt;color:#8B0015;mso-ligatures:standardcontextual">twitter</span></a><span style="font-size:9.0pt;color:#767676;mso-ligatures:standardcontextual"> |
</span><a href="https://www.instagram.com/uarizona"><span style="font-size:9.0pt;color:#8B0015;mso-ligatures:standardcontextual">instagram</span></a><span style="font-size:9.0pt;color:#767676;mso-ligatures:standardcontextual"> |
</span><a href="https://www.linkedin.com/school/the-university-of-arizona"><span style="font-size:9.0pt;color:#8B0015;mso-ligatures:standardcontextual">linkedin</span></a><span style="font-size:10.0pt;color:#495057;mso-ligatures:standardcontextual">
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<p class="MsoNormal"><a href="https://brand.arizona.edu/signature"><span style="text-decoration:none"><img border="0" width="400" height="96" style="width:4.1666in;height:1.0in" id="Picture_x0020_6" src="cid:image003.png@01DA3331.59D730E0" alt="Integrity, Compassion, Exploration, Adaptation, Inclusion, Determination"></span></a><span style="mso-ligatures:standardcontextual"><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt"><i><span style="font-size:10.0pt;font-family:"Bookman Old Style",serif;color:#002060;mso-ligatures:standardcontextual">We respectfully acknowledge the University of Arizona is on the land and territories of
Indigenous peoples. Today, Arizona is home to 22 federally recognized tribes, with Tucson being home to the O’odham and the Yaqui. Committed to diversity and inclusion, the University strives to build sustainable relationships with sovereign Native Nations
and Indigenous communities through education offerings, partnerships, and community service.
<o:p></o:p></span></i></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b>From:</b> Human Resources <<a href="mailto:hr@comms.arizona.edu">hr@comms.arizona.edu</a>>
<br>
<b>Sent:</b> Monday, December 18, 2023 11:01 AM<br>
<b>To:</b> Jones, Sonia Jimenez - (soniajones) <<a href="mailto:soniajones@arizona.edu">soniajones@arizona.edu</a>><br>
<b>Subject:</b> Hiring and Compensation Freeze Guidance<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal" style="line-height:150%"><span style="font-size:1.0pt;line-height:150%;color:#212529">Action needed for active and pending job postings and offers.<o:p></o:p></span></p>
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view this email as a web page, go here.</span></a><span style="font-size:12.0pt;line-height:150%;color:#212529"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:150%"><a href="https://click.comms.arizona.edu/?qs=9eea9e75eb684df72449e7e84247607d2882db833cc0db73a4ee5d38948b3e71ca21e8ea323014676a535a4483fc288e226ee670c1c1a9ef" title=""Header_Link""><span style="font-size:12.0pt;line-height:150%;text-decoration:none"><img border="0" width="271" height="45" style="width:2.825in;height:.4666in" id="_x0000_i1036" src="https://image.comms.arizona.edu/lib/fe3b157175640478761c72/m/1/dc270ebd-316d-457c-8bfd-9e6054580b41.png" alt="THE UNIVERSITY OF ARIZONA"></span></a><span style="font-size:12.0pt;line-height:150%;color:#212529"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:150%"><a href="https://click.comms.arizona.edu/?qs=33ced94e2915c83ee2c618f0dd19c7889812c8b3c63c8602daf38915d3d4243b18fe4f8260eee40179e6a2658a937e48fb904a177e849294" title=""Logo_Link""><span style="font-size:12.0pt;line-height:150%;color:#8B0015;text-decoration:none"><img border="0" width="600" height="86" style="width:6.25in;height:.9in" id="_x0000_i1035" src="https://image.comms.arizona.edu/lib/fe30117171640474721673/m/1/8e888fa4-5a76-4f4c-8bd5-74e37a564bce.png" alt="Human Resources header image"></span></a><span style="font-size:12.0pt;line-height:150%;color:#212529"><o:p></o:p></span></p>
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<p class="MsoNormal" align="right" style="text-align:right;line-height:150%"><i><span style="font-size:10.5pt;line-height:150%;color:#212529">December 18, 2023, 11:00 a.m.
<o:p></o:p></span></i></p>
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<h1><span style="font-size:18.0pt"><br>
Dear Colleagues,<o:p></o:p></span></h1>
<p style="line-height:150%"><span style="font-family:"Times New Roman",serif;color:#212529">As the University begins implementing the </span><span style="font-size:10.0pt;line-height:150%;font-family:"Times New Roman",serif"><a href="https://click.comms.arizona.edu/?qs=4dcd64d299f7cd4758813335b0f60963645dfedfd083c3d48808f9c59bfa866031a02f9dbb1da9fea76c3a7a90821af49cbe38ee3891915c" title="University of Arizona Financial Action Plan"><span style="font-size:12.0pt;line-height:150%;color:#8B0015">Financial
Action Plan</span></a></span><span style="font-family:"Times New Roman",serif;color:#212529">, we want to provide guidance specific to hiring and compensation decisions.<o:p></o:p></span></p>
<p style="line-height:150%"><span style="font-family:"Times New Roman",serif;color:#212529">As outlined in the action plan approved by the Arizona Board of Regents, all colleges and divisions are to institute
<b>temporary hiring and compensation freezes for all employment categories through at least June 30, 2024</b>. We are currently developing exemption processes and will share more information as soon as it is available.<o:p></o:p></span></p>
<p style="line-height:150%"><span style="font-family:"Times New Roman",serif;color:#212529">Please adhere to the following measures, which are also posted to the new </span><span style="font-size:10.0pt;line-height:150%;font-family:"Times New Roman",serif"><a href="https://click.comms.arizona.edu/?qs=4dfbea5637f34a8cb08872e30682dadf9e130dc9fedec03a0c067cbc694f660ae35088aa26eb944bc33edf73fdb5d65746e649d882ce29cb" title="Financial Action Plan: Human Resources Guidance page"><span style="font-size:12.0pt;line-height:150%;color:#8B0015">Financial
Action Plan: Human Resources Guidance page</span></a></span><span style="font-family:"Times New Roman",serif;color:#212529">. Timelines and details may change based on budgetary evaluations, and we will make regular updates to this page.<o:p></o:p></span></p>
<p style="line-height:150%"><span style="font-family:"Times New Roman",serif;color:#212529">Thank you for your feedback and questions as we move forward, including those received during the Dec. 14 University Supervisors Meeting. We invite you to continue to
engage with us.<o:p></o:p></span></p>
<h2><span style="font-size:15.0pt">Effective Immediately<o:p></o:p></span></h2>
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<span style="font-size:12.0pt;line-height:150%;font-family:"Times New Roman",serif">All active requisitions (job postings) in the
</span><span style="font-size:10.0pt;line-height:150%;font-family:"Times New Roman",serif"><a href="https://click.comms.arizona.edu/?qs=d6013a22133d57b17adec93048cd25427693959220ea012d31efa8c9419e6a69ea77534732a4bc401bbeefb70fcb20dee69012edc481715e" title="Talent applicant tracking system"><span style="font-size:12.0pt;line-height:150%;color:#8B0015">Talent
applicant tracking system</span></a></span><span style="font-size:12.0pt;line-height:150%;font-family:"Times New Roman",serif"> will be placed on hold by the Division of Human Resources. Active searches may need to be placed on hold or ended depending on potential
exemption decisions.<o:p></o:p></span></li><li class="MsoNormal" style="color:#212529;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l5 level1 lfo3">
<span style="font-size:12.0pt;line-height:150%;font-family:"Times New Roman",serif">All requisition requests pending approval in Talent will not be approved by the Division of Human Resources.<o:p></o:p></span></li><li class="MsoNormal" style="color:#212529;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l5 level1 lfo3">
<span style="font-size:12.0pt;line-height:150%;font-family:"Times New Roman",serif">In alignment with the
</span><span style="font-size:10.0pt;line-height:150%;font-family:"Times New Roman",serif"><a href="https://click.comms.arizona.edu/?qs=0b0577308f854fea210fbbbb252527c888c6b9938e00d95de6e5c41c2946994f3d346bb5631debd146f131e2d531744f81b046bccfaa9926" title="HR Deadlines Before University Closure"><span style="font-size:12.0pt;line-height:150%;color:#8B0015">HR
Deadlines Before University Closure</span></a></span><span style="font-size:12.0pt;line-height:150%;font-family:"Times New Roman",serif">, only offer letters submitted in Talent by end of day today, Monday, Dec. 18, will be approved. After Dec. 18, offers
of employment, either verbal or written, cannot be extended.<o:p></o:p></span></li><li class="MsoNormal" style="color:#212529;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l5 level1 lfo3">
<span style="font-size:12.0pt;line-height:150%;font-family:"Times New Roman",serif">Compensation and pay changes, including those related to
</span><span style="font-size:10.0pt;line-height:150%;font-family:"Times New Roman",serif"><a href="https://click.comms.arizona.edu/?qs=82a2c0458414839e1940f6d15f67aa65a97c0c2601fd1aa20478b36441e84da9821e6fd3fd495b84278059d82e7e29f8c76d01f282625fd0" title="incumbent reviews"><span style="font-size:12.0pt;line-height:150%;color:#8B0015">incumbent
reviews</span></a></span><span style="font-size:12.0pt;line-height:150%;font-family:"Times New Roman",serif">, new
</span><span style="font-size:10.0pt;line-height:150%;font-family:"Times New Roman",serif"><a href="https://click.comms.arizona.edu/?qs=e3e6ec3eca7eae91228190e0d6578d3aab6c641ce0ea644458f5f7fae3ab106aad0283a93517ebaf25ddcb2e313fab0c7989d238364c5d66" title="Other Professional Services (OPS)"><span style="font-size:12.0pt;line-height:150%;color:#8B0015">Other
Professional Services (OPS)</span></a></span><span style="font-size:12.0pt;line-height:150%;font-family:"Times New Roman",serif"> or
</span><span style="font-size:10.0pt;line-height:150%;font-family:"Times New Roman",serif"><a href="https://click.comms.arizona.edu/?qs=8b8f8ac8676620199c417f5681c8c054c09bc0ce41e4ec0a66d6be7c406517d84e6083447366f3ea5a4605e8cdfa354a3d0dc2c37b4df227" title="supplemental compensation"><span style="font-size:12.0pt;line-height:150%;color:#8B0015">supplemental
compensation</span></a></span><span style="font-size:12.0pt;line-height:150%;font-family:"Times New Roman",serif"> decisions, retention offers, additional duties and off-cycle merit, will not be approved or processed.<o:p></o:p></span></li></ul>
<h2><span style="font-size:15.0pt">Next Steps<o:p></o:p></span></h2>
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<span style="font-size:12.0pt;line-height:150%;font-family:"Times New Roman",serif">For active postings and searches, please inform applicants that you have been engaged with that the hiring is on hold. Suggested template language is posted in the
</span><span style="font-size:10.0pt;line-height:150%;font-family:"Times New Roman",serif"><a href="https://click.comms.arizona.edu/?qs=02f4c1017897462433d8bb841f7e5a159ccb76eef3b0939afa0f7cbad642baaf3deb32096652a07c7c111be7752dca1f1e30468cb8c973f0" title="Hiring Freeze FAQ section"><span style="font-size:12.0pt;line-height:150%;color:#8B0015">Hiring
Freeze FAQ section</span></a></span><span style="font-size:12.0pt;line-height:150%;font-family:"Times New Roman",serif"> of the guidance page. Please maintain copies of your communications for record-keeping purposes.<o:p></o:p></span></li><li class="MsoNormal" style="color:#212529;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l2 level1 lfo4">
<span style="font-size:12.0pt;line-height:150%;font-family:"Times New Roman",serif">If you have questions regarding specific faculty or staff hiring scenarios (grant-funded or endowed positions, student workers or other special circumstances), please contact
your </span><span style="font-size:10.0pt;line-height:150%;font-family:"Times New Roman",serif"><a href="https://click.comms.arizona.edu/?qs=e8ff474ae175cd895af38cbdce8dfb93fb753cbc39c63ed54b2c72eaffec0d635d0526288812f30dfef6a9359ca7306e88fcc7319bdfafa4" title="Senior HR Partner"><span style="font-size:12.0pt;line-height:150%;color:#8B0015">Senior
HR Partner</span></a></span><span style="font-size:12.0pt;line-height:150%;font-family:"Times New Roman",serif">.<o:p></o:p></span></li></ul>
<p style="line-height:150%"><span style="font-family:"Times New Roman",serif;color:#212529">We will provide more guidance in the coming weeks as discussions with the University's shared governance leaders and senior leadership continue. The Division of Human
Resources is your partner in this process, and we ask for continued dialogue and input to ensure we are supporting the success and well-being of faculty and staff members.<o:p></o:p></span></p>
<p style="line-height:150%"><span style="font-family:"Times New Roman",serif;color:#212529">Sincerely,<o:p></o:p></span></p>
<p style="line-height:150%"><b><span style="font-family:"Times New Roman",serif;color:#212529">Division of Human Resources</span></b><span style="font-family:"Times New Roman",serif;color:#212529"><br>
The University of Arizona<o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:150%"><span style="font-size:12.0pt;line-height:150%;color:#212529"><o:p> </o:p></span></p>
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<h2><span style="color:#0C234B">Support</span><o:p></o:p></h2>
<p style="line-height:150%"><span style="font-family:"Times New Roman",serif;color:#212529">Staff hiring scenarios: </span><span style="font-size:10.0pt;line-height:150%;font-family:"Times New Roman",serif;color:black"><a href="https://click.comms.arizona.edu/?qs=c3cf1ec5dc41c76d40237c1a7684c6764d337b8d17f441f266c130d6ccd34c07252f0b6e965e28750525d375331b3e33c66e0ccd093c4b48" title="Senior HR Partner"><b><span style="font-size:12.0pt;line-height:150%;color:#8B0015">Senior
HR Partner</span></b></a></span><span style="font-family:"Times New Roman",serif;color:#212529"><o:p></o:p></span></p>
<p style="line-height:150%"><span style="font-family:"Times New Roman",serif;color:#212529">Faculty hiring scenarios: </span><span style="font-size:10.0pt;line-height:150%;font-family:"Times New Roman",serif;color:black"><a href="mailto:Provost@arizona.edu?subject=" title="Office of the Provost"><b><span style="font-size:12.0pt;line-height:150%;color:#8B0015">Office
of the Provost</span></b></a></span><span style="font-family:"Times New Roman",serif;color:#212529"><o:p></o:p></span></p>
<p style="line-height:150%"><span style="font-family:"Times New Roman",serif;color:#212529">Managing your requisition in Talent:<o:p></o:p></span></p>
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<a href="mailto:talent@arizona.edu?subject=" title="Talent Main Campus team"><b><span style="font-size:12.0pt;line-height:150%;color:#8B0015">Main Campus</span></b></a><span style="font-size:12.0pt;line-height:150%"><o:p></o:p></span></li><li class="MsoNormal" style="color:#212529;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l3 level1 lfo5">
<a href="mailto:HR-UAHS@arizona.edu?subject=" title="Talent UAHS team"><b><span style="font-size:12.0pt;line-height:150%;color:#8B0015">University of Arizona Health Sciences</span></b></a><span style="font-size:12.0pt;line-height:150%"><o:p></o:p></span></li></ul>
<p style="line-height:150%"><span style="font-family:"Times New Roman",serif;color:#212529">Resources:<o:p></o:p></span></p>
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<a href="https://click.comms.arizona.edu/?qs=dde39234c6d7d20642dd14387029bc73a94f4bd55bb995ba673506aec233dc3461b7272aa2606920a41a46b0a1e8a013c4dc3560ae32e7eb" title="University Financial Updates website"><b><span style="font-size:12.0pt;line-height:150%;color:#8B0015">University
Financial Updates website</span></b></a><span style="font-size:12.0pt;line-height:150%"><o:p></o:p></span></li><li class="MsoNormal" style="color:#212529;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l0 level1 lfo6">
<a href="https://click.comms.arizona.edu/?qs=0f037002257cb62d4ef1ef8e29f31b8f6e3385f7fb85ad6274ba547fc5e67d6a916b517a1b1cb76c879e226b42ed58e66044b478133ad002" title="Human Resources Guidance"><b><span style="font-size:12.0pt;line-height:150%;color:#8B0015">HR
Financial Action Plan Guidance webpage</span></b></a><span style="font-size:12.0pt;line-height:150%"><o:p></o:p></span></li></ul>
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<p class="MsoNormal" align="center" style="text-align:center"><i><span style="font-size:9.0pt;color:#212529">This email was sent to all job change and position distribution approvers and University employees with at least one direct report who falls under one
of the following ABOR categories: Professional, Academic Professional, Administrative, Classified Staff, Faculty, Postdoctoral Scholar, Service Professional, University Staff.</span></i><span style="font-size:12.0pt;color:#212529"><o:p></o:p></span></p>
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<span style="font-size:10.0pt;line-height:130%;font-family:"Times New Roman",serif;color:white"><a href="https://click.comms.arizona.edu/?qs=bc8596f73550ef8d0776d5049f12a2e15f4b59deacaf73f2d48a6184011aed171d60570bdec5fe66507fd5f88ad7814d8d69a4a91157d881" title="Privacy Statement"><b><span style="font-size:10.5pt;line-height:130%;color:white">Privacy
Statement</span></b></a></span><span style="font-size:10.5pt;line-height:130%;font-family:"Times New Roman",serif;color:white"><o:p></o:p></span></p>
<p align="center" style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in;text-align:center;line-height:130%">
<span style="font-size:8.5pt;line-height:130%;font-family:"Times New Roman",serif;color:white">Division of Human Resources, 888 North Euclid Avenue, Room 114, Tucson, AZ 85721, US<br>
© Copyright 2023 The University of Arizona. All rights reserved.<o:p></o:p></span></p>
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<p align="center" style="text-align:center;line-height:150%"><span style="font-size:10.0pt;line-height:150%;font-family:"Times New Roman",serif"><a href="https://click.comms.arizona.edu/?qs=446d6527c86bbc3472bbf0fa845a82c620829409c579866f28d55e378c7b8e1194272e0f11eb3d983d3e6c83699464086f5d750645928a0b"><b><span style="font-size:10.5pt;line-height:150%;color:#8B0015">Land
Acknowledgment</span></b></a></span><span style="font-size:10.5pt;line-height:150%;font-family:"Times New Roman",serif;color:#333333"><o:p></o:p></span></p>
<p align="center" style="text-align:center;line-height:150%"><i><span style="font-size:10.5pt;line-height:150%;font-family:"Times New Roman",serif;color:#333333">We respectfully acknowledge the University of Arizona is on the land and territories of Indigenous
peoples. Today, Arizona is home to 22 federally recognized tribes, with Tucson being home to the O’odham and the Yaqui. Committed to diversity and inclusion, the University strives to build sustainable relationships with sovereign Native Nations and Indigenous
communities through education offerings, partnerships, and community service.<o:p></o:p></span></i></p>
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