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<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'>Hello All,<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'>Quite a few of you have notified me that you will be submitting grant proposals
during the first two weeks of July. A majority of the grant
proposals will be due to the sponsor (NSF) on July 9<sup>th</sup>. If
you are going to submit a proposal in July and have not let me know –
please let me know by tomorrow (Friday June 18<sup>th</sup>.)<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'>Due to the <b><font color=red><span style='color:red;background:aqua;
font-weight:bold'>July 4<sup>th</sup> holiday (which will be observed by the UA
on July 5<sup>th</sup></span></font></b><span style='background:aqua'>)</span>
and the UA SPS 3 day rule for proposal submission, <b><span style='background:
lime;font-weight:bold'>we should start the proposal process next week</span></b>.
Please also remember this is Year End Close as well as starting on
July 6<sup>th</sup> – it is the start of the new year. Which
means the Administrative staff will be extremely busy with closing out the old
year and opening the new year on the various UA financial systems.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'>Today we received the new ERE rates for FY11. Starting
tomorrow all grant proposals that we process will use these rates. The
new rates have increased between 1.1 to 5.9 percent depending on the employment
category.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><b><font size=2 face="Times New Roman"><span
style='font-size:10.0pt;background:yellow;font-weight:bold'>The new ERE rates
are:<o:p></o:p></span></font></b></p>
<p class=MsoNormal><b><font size=2 face="Times New Roman"><span
style='font-size:10.0pt;background:yellow;font-weight:bold'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal><b><font size=2 face="Times New Roman"><span
style='font-size:10.0pt;background:yellow;font-weight:bold'>Faculty and
Appointed Personnel: 28.4%
(1.1% increase)<o:p></o:p></span></font></b></p>
<p class=MsoNormal><b><font size=2 face="Times New Roman"><span
style='font-size:10.0pt;background:yellow;font-weight:bold'>Post Doctoral
Scholars: 22.5%
(2.4% increase)<o:p></o:p></span></font></b></p>
<p class=MsoNormal><b><font size=2 face="Times New Roman"><span
style='font-size:10.0pt;background:yellow;font-weight:bold'>Classified Staff: 44.9%
(3.8% increase)<o:p></o:p></span></font></b></p>
<p class=MsoNormal><b><font size=2 face="Times New Roman"><span
style='font-size:10.0pt;background:yellow;font-weight:bold'>Students –
Undergrads:
3.4%
(1.4% increase)<o:p></o:p></span></font></b></p>
<p class=MsoNormal><b><font size=2 face="Times New Roman"><span
style='font-size:10.0pt;background:yellow;font-weight:bold'>Grad Students: 42.5%
(5.9% increase)</span></font></b><b><font size=2><span style='font-size:10.0pt;
font-weight:bold'><o:p></o:p></span></font></b></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'>Your current grants are fine, as we calculate a 3 % increase in
personnel services each year – just in case there is a raise in salary
(okay everyone stop laughing) or the more realistic increase to ERE rates.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'>So with the various deadlines and such in the upcoming three weeks –
for those of you who are submitting grants proposal during this time please
start working with me on the budget this upcoming week. Then we can start
working with Renee to route and submit the grant proposals.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><b><font size=2 color=blue face="Times New Roman"><span
style='font-size:10.0pt;color:blue;font-weight:bold'>A few items needed to
start the budget and routing process:<o:p></o:p></span></font></b></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><b><font size=2 face="Times New Roman"><span
style='font-size:10.0pt;background:aqua;font-weight:bold'>Budget Preparation
(next week):<o:p></o:p></span></font></b></p>
<p class=MsoNormal><b><font size=2 face="Times New Roman"><span
style='font-size:10.0pt;background:aqua;font-weight:bold'><o:p> </o:p></span></font></b></p>
<ol style='margin-top:0in' start=1 type=1>
<li class=MsoNormal style='mso-list:l2 level1 lfo1'><b><font size=2
face="Times New Roman"><span style='font-size:10.0pt;background:aqua;
font-weight:bold'>Start Date <o:p></o:p></span></font></b></li>
<li class=MsoNormal style='mso-list:l2 level1 lfo1'><b><font size=2
face="Times New Roman"><span style='font-size:10.0pt;background:aqua;
font-weight:bold'>Duration<o:p></o:p></span></font></b></li>
<li class=MsoNormal style='mso-list:l2 level1 lfo1'><b><font size=2
face="Times New Roman"><span style='font-size:10.0pt;background:aqua;
font-weight:bold'>Sponsor and what program you are applying <o:p></o:p></span></font></b></li>
<li class=MsoNormal style='mso-list:l2 level1 lfo1'><b><font size=2
face="Times New Roman"><span style='font-size:10.0pt;background:aqua;
font-weight:bold'>Working with me on the budget.<o:p></o:p></span></font></b></li>
<li class=MsoNormal style='mso-list:l2 level1 lfo1'><b><font size=2
face="Times New Roman"><span style='font-size:10.0pt;background:aqua;
font-weight:bold'>Title of the proposal<o:p></o:p></span></font></b></li>
<li class=MsoNormal style='mso-list:l2 level1 lfo1'><b><font size=2
face="Times New Roman"><span style='font-size:10.0pt;background:aqua;
font-weight:bold'>Discussion of Cost Sharing or Matching funds<o:p></o:p></span></font></b></li>
</ol>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><b><font size=2 face="Times New Roman"><span
style='font-size:10.0pt;background:yellow;font-weight:bold'>Routing Process (which
must occur at a minimum 4 days before the UA mandated submission date (if the
NSF deadline is July 9<sup>th</sup>, the UA submission deadline is 10:00 a.m.
on July 7<sup>th</sup> therefore we have to start routing the proposal on June
29<sup>th</sup>.<o:p></o:p></span></font></b></p>
<p class=MsoNormal><b><font size=2 face="Times New Roman"><span
style='font-size:10.0pt;background:yellow;font-weight:bold'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal style='text-indent:.25in'><b><font size=2
face="Times New Roman"><span style='font-size:10.0pt;background:yellow;
font-weight:bold'>Documents needed to route:<o:p></o:p></span></font></b></p>
<p class=MsoNormal><b><font size=2 face="Times New Roman"><span
style='font-size:10.0pt;background:yellow;font-weight:bold'><o:p> </o:p></span></font></b></p>
<ol style='margin-top:0in' start=1 type=1>
<li class=MsoNormal style='mso-list:l0 level1 lfo2'><b><font size=2
face="Times New Roman"><span style='font-size:10.0pt;background:yellow;
font-weight:bold'>Finalized budget for the PI and Co-PIs<o:p></o:p></span></font></b></li>
<li class=MsoNormal style='mso-list:l0 level1 lfo2'><b><font size=2
face="Times New Roman"><span style='font-size:10.0pt;background:yellow;
font-weight:bold'>Finalized budget justification for everyone<o:p></o:p></span></font></b></li>
<li class=MsoNormal style='mso-list:l0 level1 lfo2'><b><font size=2
face="Times New Roman"><span style='font-size:10.0pt;background:yellow;
font-weight:bold'>Cost Sharing Worksheets and accompanying letters.<o:p></o:p></span></font></b></li>
<li class=MsoNormal style='mso-list:l0 level1 lfo2'><b><font size=2
face="Times New Roman"><span style='font-size:10.0pt;background:yellow;
font-weight:bold'>Current and Pending for all PI, Co-PIs, and Senior
Personnel (if applicable)<o:p></o:p></span></font></b></li>
<li class=MsoNormal style='mso-list:l0 level1 lfo2'><b><font size=2
face="Times New Roman"><span style='font-size:10.0pt;background:yellow;
font-weight:bold'>Draft Proposal Summary<o:p></o:p></span></font></b></li>
</ol>
<p class=MsoNormal><b><font size=2 face="Times New Roman"><span
style='font-size:10.0pt;font-weight:bold'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal><b><font size=2 face="Times New Roman"><span
style='font-size:10.0pt;font-weight:bold'>Submission Process – all finalized
documents uploaded into the sponsors’ application.<o:p></o:p></span></font></b></p>
<p class=MsoNormal><b><font size=2 face="Times New Roman"><span
style='font-size:10.0pt;font-weight:bold'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal><b><font size=2 face="Times New Roman"><span
style='font-size:10.0pt;background:aqua;font-weight:bold'>As always, Renee and
I will prepare all of the routing documents and enter or upload all of the
budget and Current/ Pending forms. If it is a Grants.gov
application – we will upload all of the documents to the Grants.gov
application. For Fastlane submission – we will assist in uploading
all other documents.</span></font></b><b><font size=2><span style='font-size:
10.0pt;font-weight:bold'><o:p></o:p></span></font></b></p>
<p class=MsoNormal><b><font size=2 face="Times New Roman"><span
style='font-size:10.0pt;font-weight:bold'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'>Please let me know your plans and questions.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'>Cheers<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'>Donna-Rae<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><em><b><i><font size=1 color="#001a00" face="Comic Sans MS"><span
style='font-size:7.5pt;font-family:"Comic Sans MS";color:#001A00;font-weight:
bold'>Donna-Rae M. Marquez</span></font></i></b></em><o:p></o:p></p>
<p class=MsoNormal><em><b><i><font size=1 color="#001a00" face="Comic Sans MS"><span
style='font-size:7.5pt;font-family:"Comic Sans MS";color:#001A00;font-weight:
bold'>Manager, Business & Finance</span></font></i></b></em><o:p></o:p></p>
<p class=MsoNormal><em><b><i><font size=1 color="#001a00" face="Comic Sans MS"><span
style='font-size:7.5pt;font-family:"Comic Sans MS";color:#001A00;font-weight:
bold'>School of Plant Sciences</span></font></i></b></em><o:p></o:p></p>
<p class=MsoNormal><em><b><i><font size=1 color="#001a00" face="Comic Sans MS"><span
style='font-size:7.5pt;font-family:"Comic Sans MS";color:#001A00;font-weight:
bold'>The University of Arizona </span></font></i></b></em><o:p></o:p></p>
<p class=MsoNormal><em><b><i><font size=1 color="#001a00" face="Comic Sans MS"><span
style='font-size:7.5pt;font-family:"Comic Sans MS";color:#001A00;font-weight:
bold'>Forbes 303B</span></font></i></b></em><o:p></o:p></p>
<p class=MsoNormal><em><b><i><font size=1 color="#001a00" face="Comic Sans MS"><span
style='font-size:7.5pt;font-family:"Comic Sans MS";color:#001A00;font-weight:
bold'>Tucson, Arizona 85721</span></font></i></b></em><o:p></o:p></p>
<p class=MsoNormal><em><b><i><font size=1 color="#001a00" face="Comic Sans MS"><span
style='font-size:7.5pt;font-family:"Comic Sans MS";color:#001A00;font-weight:
bold'>520.621.8689 Telephone</span></font></i></b></em><o:p></o:p></p>
<p class=MsoNormal><em><b><i><font size=1 color="#001a00" face="Comic Sans MS"><span
style='font-size:7.5pt;font-family:"Comic Sans MS";color:#001A00;font-weight:
bold'>520.621.7186 FAX</span></font></i></b></em><o:p></o:p></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
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