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<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'>Hello All,<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'>As I mentioned during the faculty meeting, the UA will be using a new
Payroll System – it is to go live at the end of September.
At this time, the Business Officers on campus have been charged with setting up
what is called the security access requirements for each unit on campus.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'>This new payroll system is a web based system that each employee will
enter their time on line – thereby ending the need and use for a paper
timesheet. But, with this on-line time record, each
supervisor will have to approve and submit the employee’s time record
on-line. The submission will be forwarded to our Business Office
where we will coordinate the time records and effort. I will be the
approver for the School’s payroll and Joy will be my backup. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><b><u><font size=2 face="Times New Roman"><span
style='font-size:10.0pt;font-weight:bold'>What I need from you (today if
possible) is to let me know if you will be the time approver for your
laboratory (including all employees – students, staff or appointed
personnel) or if you want to designate someone in your lab as the approver.
The designee can not be solely support on grant funds as this type of work is
outside the effort of a research grant and this person must have first hand
knowledge of the time worked by all employees.<o:p></o:p></span></font></u></b></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'>Due to the fact that we have a limited time to create this security
access (it must be completed by this week) I only want to know if you will be
the approver or assign one designee not multiple persons. Later as
we see how the system works, we may be able to create a more complex hierarchy
of approval for each lab. But, the goal at this point is to get
everyone in the system and get the security setup – so that we will get
paid when this new system comes on board in September.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'>Just a note – all employees will need to submit a time record
on-line but only those employees who are non-exempt or hourly must record hours
worked or leave taken for each day. This classification is –
classified staff who are non-exempt (Research Technician and lesser
classification), undergraduate students, and hourly employees. This
group of employees will be called “Positive Time Reporters” in the
new system. The other classification of employees will be called “Exception
Time Reporters” which means you only have to enter leave time hours or
supplemental compensation hours worked This group includes –
Graduate Students on a contract, full-time Exempt Classified Staff, all
full-time appointed personnel (post docs, assist research scientists, lecturers
and such) and all full-time/part-time faculty.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'>All faculty in the School will have their individual time record will
routed to Ken once it is submitted on-line. This may change in the
future as the system is in the implementation stages by the University.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'>Please let me know as soon as possible about your approving
status. Plus, let me know if you have any questions about this matter.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'>Cheers<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'>Donna-Rae<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><em><b><i><font size=1 color="#001a00" face="Comic Sans MS"><span
style='font-size:7.5pt;font-family:"Comic Sans MS";color:#001A00;font-weight:
bold'>Donna-Rae M. Marquez</span></font></i></b></em><o:p></o:p></p>
<p class=MsoNormal><em><b><i><font size=1 color="#001a00" face="Comic Sans MS"><span
style='font-size:7.5pt;font-family:"Comic Sans MS";color:#001A00;font-weight:
bold'>Manager, Business & Finance</span></font></i></b></em><o:p></o:p></p>
<p class=MsoNormal><em><b><i><font size=1 color="#001a00" face="Comic Sans MS"><span
style='font-size:7.5pt;font-family:"Comic Sans MS";color:#001A00;font-weight:
bold'>School of Plant Sciences</span></font></i></b></em><o:p></o:p></p>
<p class=MsoNormal><em><b><i><font size=1 color="#001a00" face="Comic Sans MS"><span
style='font-size:7.5pt;font-family:"Comic Sans MS";color:#001A00;font-weight:
bold'>The University of Arizona </span></font></i></b></em><o:p></o:p></p>
<p class=MsoNormal><em><b><i><font size=1 color="#001a00" face="Comic Sans MS"><span
style='font-size:7.5pt;font-family:"Comic Sans MS";color:#001A00;font-weight:
bold'>Forbes 303B</span></font></i></b></em><o:p></o:p></p>
<p class=MsoNormal><em><b><i><font size=1 color="#001a00" face="Comic Sans MS"><span
style='font-size:7.5pt;font-family:"Comic Sans MS";color:#001A00;font-weight:
bold'>Tucson, Arizona 85721</span></font></i></b></em><o:p></o:p></p>
<p class=MsoNormal><em><b><i><font size=1 color="#001a00" face="Comic Sans MS"><span
style='font-size:7.5pt;font-family:"Comic Sans MS";color:#001A00;font-weight:
bold'>520.621.8689 Telephone</span></font></i></b></em><o:p></o:p></p>
<p class=MsoNormal><em><b><i><font size=1 color="#001a00" face="Comic Sans MS"><span
style='font-size:7.5pt;font-family:"Comic Sans MS";color:#001A00;font-weight:
bold'>520.621.7186 FAX</span></font></i></b></em><o:p></o:p></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
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