[Plsfaculty] FW: UA guidelines for submitting NSF proposals under NSF's cost sharing policy

Tue Jan 18 10:58:01 MST 2011

From: Discussion of Research Administrators' Issues
[mailto:RAMTALK at LISTSERV.ARIZONA.EDU] On Behalf Of Armstrong, Sean C -
(sarmstro)
Sent: Tuesday, January 18, 2011 8:23 AM
To: RAMTALK at LISTSERV.ARIZONA.EDU
Subject: FW: UA guidelines for submitting NSF proposals under NSF's cost
sharing policy
Importance: High

As a reminder, a number of new NSF requirements take effect today in
FastLane.

If you were working on a NSF proposal in FastLane over the weekend, please
make sure that you have addressed the following two items, which now appear
as errors on every FastLane proposal that SPS has access to at the moment:

.         No Data Management Plan - A Data Management Plan has not been
completed. Please upload a Data Management Plan in the 'Supplementary
Documents: Data Management Plan' section. Your proposal may be returned
without review if this issue is not corrected prior to proposal submission.

.         No Primary Place of Performance - Enter a Primary Place of
Performance on the Remainder of the Cover Sheet form 

Thank you.

Best,

Sean Armstrong

Sponsored Projects Administrator, Principal

University of Arizona // Sponsored Projects Services

P.O. Box 3308 // Tucson, AZ  85722-3308

P: 520-626-6418     F: 520-626-4130

From: Discussion of Research Administrators' Issues
[mailto:RAMTALK at LISTSERV.ARIZONA.EDU] On Behalf Of Esham, Sherry L -
(sesham)
Sent: Friday, January 14, 2011 12:36 PM
To: RAMTALK at LISTSERV.ARIZONA.EDU
Subject: UA guidelines for submitting NSF proposals under NSF's cost sharing
policy

UA guidelines for submitting NSF proposals under NSF's cost sharing policy

Links:

NSF Proposal & Award Policies & Procedures Guide: 

 http://www.nsf.gov/publications/pub_summ.jsp?ods_key=nsf11001

NSF Cost Sharing FAQs:

http://www.nsf.gov/publications/pub_summ.jsp?ods_key=costsharefaqs

OMB Clarification Memorandum:

http://www.whitehouse.gov/omb/memoranda_m01-06

NSF has changed its' cost sharing policy effective with proposals submitted
on or after January 18, 2011.  NSF no longer allows voluntary committed cost
sharing unless specifically required by a program solicitation.  The
inclusion of person-months and $0 salary on a NSF budget is an example of
voluntary committed cost sharing and is no longer allowed.  The following
guidelines and examples are provided to ensure UA maintain compliance with
both the NSF cost sharing policy and the OMB Clarification memorandum.  The
OMB Clarification memorandum requires some level of faculty (or senior
researcher) effort on most Federally-funded research programs.  

Example 1

A PI has an existing NSF program that funds two months of her salary.  The
PI is submitting an NSF proposal and does not want to request additional
salary support from NSF.  

The PI should list zero person-months and $0 salary on the budget page.  The
PI's contribution to the project should be described in the Facilities,
Equipment and Other Resources section.  The description should be narrative
in nature and must not include any quantifiable financial information.  Be
careful not to include a description of the PI's contribution in the budget
justification or project description.  The person-months should be listed on
the Current and Pending support page and an equivalent effort should be
listed on the UA Proposal Routing Sheet.  This effort is required to be
tracked and certified per OMB Clarification memo and the University cost
sharing policy.

Example 2

A PI has an existing NSF program that funds two months of her salary.  The
PI is submitting an NSF proposal and will request additional salary support
from NSF.

The PI should list the person-months and salary on the budget page.  The
budget justification should include a description of the PI's commitment and
why support greater than two months is needed.  The person-months should be
listed on the Current and Pending support page and an equivalent effort
should be listed on the UA Proposal Routing Sheet.

Example 3

Doctoral dissertation or fellowship proposal

The faculty advisor should be listed as the PI on the cover sheet and budget
with zero person-months and $0 salary.  The student should be listed on the
cover sheet but will need to be removed from the budget.  The Facilities,
Equipment, and Other Resources section should include a non-quantifiable
description of the contribution by the faculty advisor and student.  The
person-months should be zero on the Current and Pending Support section for
the faculty advisor and estimated for the student.  The effort on the PRS
should be equivalent to the Current and Pending Support section for both the
faculty advisor and student.   

_________________________________________________

Sherry L. Esham

Director, Sponsored Projects Services

University of Arizona

888 N. Euclid, #510

Tucson, AZ 85719

(520)626-6309 (tel)

(520)626-4137 (fax)

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