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<title>University of Arizona Announcement</title>
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<p class="MsoNormal">Good afternoon,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">On behalf of the DBS Team 2 business office we would like to summarize the below communication as follows to provide clear guidance:
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo2">Purchase
<b>exceeding $50K</b> require senior leadership approval which will now be routed for approval via the
<b><span style="color:#EE0000">NEW</span></b> Supply Chain Management system (replacing the Significant Purchase Request PDF Form). Upon senior leadership approval the quote will be entered into the UAccess Financials Requisition process to place the order
with the vendor.<o:p></o:p></li></ul>
<p class="MsoListParagraph"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo2">Purchase
<b>less than $49,999</b> that require a contract/agreement review <u>must now be submitted</u> via the UAccess Financials Requisition process and can no longer be emailed/submitted to the FNSV-Contracting for review.<o:p></o:p></li></ul>
<p class="MsoListParagraph"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo2">Small dollar purchases
<b>less than $10,000</b> that <u>do not require</u> a contract/agreement review should utilize the PCard payment method whenever possible.
<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="font-size:16.0pt">Please continue</span></b> to work with your business office and utilize the Smartsheet
<b>Finance Request form</b> and select <b><span style="color:#EE0000">‘Place an order’</span></b><span style="color:#EE0000">
</span>for any purchase that require a contract/agreement review or exceeds $50K:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><a href="https://app.smartsheet.com/sheets/JGh87VCmJ3xq3X78mxPG4VcJ9j5xMXQPChcPmhj1/forms/3001628635209">https://app.smartsheet.com/sheets/JGh87VCmJ3xq3X78mxPG4VcJ9j5xMXQPChcPmhj1/forms/3001628635209</a>
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Be sure</b> to attach the quote, contract/agreement, emails and any relative details to expedite the process. Please plan ahead to ensure appropriate time for review, approvals and completing the requisition process. CALES business services
has dedicated resources that have taken the training to accommodate large purchases and your dedicated business office will coordinate the purchase to ensure proper approvals are in place.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please reach out via listserv <a href="mailto:DBS-Team2@arizona.edu">
DBS-Team2@arizona.edu</a> if you have any questions regarding this communication.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Tammy Strom|Business Manager <o:p></o:p></p>
<p class="MsoNormal">College of Agriculture, Life & Environmental Sciences <o:p></o:p></p>
<p class="MsoNormal">ENVS/SPLS/WRRC<o:p></o:p></p>
<p class="MsoNormal">The University of Arizona <o:p></o:p></p>
<p class="MsoNormal">Office: (520) 621-0150<o:p></o:p></p>
<p class="MsoNormal"><u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:blue"><a href="https://cales.arizona.edu/">https://cales.arizona.edu/</a></span></u><o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Andrew Brennan, Chief Procurement Officer <cpo@comms.arizona.edu>
<br>
<b>Sent:</b> Monday, April 6, 2026 3:32 PM<br>
<b>To:</b> Strom, Tammy L - (tammyv) <tammyv@arizona.edu><br>
<b>Subject:</b> Please Review: New Process for Requesting Large Purchases and Contract Requests<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal" style="line-height:150%"><span style="font-size:1.0pt;line-height:150%;font-family:"Calibri",sans-serif;color:#212529">The university has launched a new system for purchases over $100,000, Significant Purchase Requests, and contract reviews.<o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:0%"><span lang="EN" style="font-size:1.0pt;font-family:"Calibri",sans-serif;color:#212529"><img border="0" width="1" height="1" style="width:.0138in;height:.0138in" id="_x0000_i1041" src="https://click.comms.arizona.edu/open.aspx?Z4ZCISMHMUZUPKVWGQYGWHCJOY.110054&d=110054&bmt=0"></span><span lang="EN" style="font-size:1.0pt;font-family:"Calibri",sans-serif;color:#212529"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:150%"><a href="https://click.comms.arizona.edu/?qs=eyJkZWtJZCI6Ijg0ZTc1ZjM1LTFjNWMtNGM4Mi05MDNlLWJkNTMxMDlhN2U0ZSIsImRla1ZlcnNpb24iOjEsIml2IjoieU1KaklxQTZvT25sNEo3N0p1NyttZz09IiwiY2lwaGVyVGV4dCI6ImxhMU12d21lWlFVamc1Vi9tNzJpb0ZFc2pLM3RpVUlYZUY1clpCNlhxdm8zLzN2K2Rsa1ArYTFyOFg3c0Rzblk4UWhtd0FhRFhCc2dJTnF6b3JGb1RmcTk0SHdaeU1KaklxQTZvT25sNEo3N0p1NyttZz09IiwiYXV0aFRhZyI6Imcxd2JJQ0RhczZLeGFFMzZ2ZUI4R1E9PSJ9" title=""Header_Link""><span style="font-family:"Calibri",sans-serif;text-decoration:none"><img border="0" width="270" height="45" style="width:2.8125in;height:.4722in" id="_x0000_i1040" src="https://image.comms.arizona.edu/lib/fe3b157175640478761c72/m/1/dc270ebd-316d-457c-8bfd-9e6054580b41.png" alt="THE UNIVERSITY OF ARIZONA"></span></a><span style="font-family:"Calibri",sans-serif;color:#212529"><o:p></o:p></span></p>
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<p class="MsoNormal" align="right" style="text-align:right;line-height:150%"><i><span style="font-size:10.5pt;line-height:150%;font-family:"Calibri",sans-serif;color:#212529">April 6, 2026, 3:31 p.m.
<o:p></o:p></span></i></p>
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<p style="line-height:150%"><span style="font-family:"Calibri",sans-serif;color:#212529">Dear colleagues, <br>
<br>
As part of our ongoing efforts to modernize processes, improve efficiency, and strengthen oversight across purchasing and contracting activities, we have launched a new supply chain management system. The system replaces the current processes for requesting
purchases over $100,000, as well as all <a href="https://click.comms.arizona.edu/?qs=eyJkZWtJZCI6ImE2Y2ZmMjQzLTY5MWYtNGVkZC04ZGE4LTc1MWRmOGU2ZWM3ZiIsImRla1ZlcnNpb24iOjEsIml2IjoiSTJLTmkrbUtid1ZWZnRiZEthM3VwZz09IiwiY2lwaGVyVGV4dCI6IjZVTk8zVGpCQ3g4WlEwYjhHMHlRUlRmSWpKa0J4OVEwRGs3ak5YcDc1VFZNN1MybWJjQktMUzZqbVdyTEhsSUZUY0ZySWRGUWdlak9lemdQQWVWVTVUTEV4b21YSTJLTmkrbUtid1ZWZnRiZEthM3VwZz09IiwiYXV0aFRhZyI6IlVJSG96bnM0RHdIbFZPVXl4TWFKbHc9PSJ9" title="Significant Purchase Requests">
<span style="color:#8B0015">Significant Purchase Requests</span></a> and <a href="https://click.comms.arizona.edu/?qs=eyJkZWtJZCI6IjI3YjRlNmJhLTE4OTktNDc3NS1hOWI0LTNhZDRiNTdkMDFmNiIsImRla1ZlcnNpb24iOjEsIml2Ijoibit1ZG1GRnloNVRIcS9aTUpxd01EZz09IiwiY2lwaGVyVGV4dCI6Ik1NMFI5aDVKMksvTzNMb0tFb0lOSURjeHBCVVliYnljUklPbU5hd0R2OHhBL2lPcWVNU3JuVzN5dmZYT0dZYnRaQXlzQXV3UVVGcUJSQUpGOHFvQ2hjWFBnbXhLbit1ZG1GRnloNVRIcS9aTUpxd01EZz09IiwiYXV0aFRhZyI6IkVGQmFnVVFDUmZLcUFvWEZ6NEpzU2c9PSJ9" title="contract review requests">
<span style="color:#8B0015">contract review requests</span></a>. <br>
<br>
To support these efforts, effective immediately, the ability to submit these requests has been
<b>limited to your department or unit's account manager and select fiscal officers</b>.<o:p></o:p></span></p>
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<h2><span style="font-size:15.0pt">Why we are implementing this change <o:p></o:p></span></h2>
<p style="line-height:150%"><span style="font-family:"Calibri",sans-serif;color:#212529">The new system supports more coordinated purchasing and contracting across the university by providing a consistent procedure for these requests.<br>
<br>
Limiting submissions to key finance personnel strengthens institutional oversight, reduces risk with more thorough financial and compliance reviews, and promotes fiscal responsibility by aligning submissions with those responsible for budget oversight.<br>
<br>
Over the last few weeks, we have engaged with these designated individuals, along with those who review and approve these requests, in training sessions to prepare them for the new process.<o:p></o:p></span></p>
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<h2><span style="font-size:15.0pt">Next steps <o:p></o:p></span></h2>
<p style="line-height:150%"><span style="font-family:"Calibri",sans-serif;color:#212529;background:yellow;mso-highlight:yellow">We encourage business offices to review internal processes to help direct these requests to the appropriate individuals</span><span style="font-family:"Calibri",sans-serif;color:#212529">.
If you are unsure about who your department or unit's account manager is:<o:p></o:p></span></p>
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<span style="font-family:"Calibri",sans-serif">Log in to <a href="https://click.comms.arizona.edu/?qs=eyJkZWtJZCI6IjViMWVmOWY0LWQ4NDMtNDQ0NC1hZDkzLTBhNzU4NmUxYTAxYyIsImRla1ZlcnNpb24iOjEsIml2IjoiV2NnY2tqT1pTQlhLU2hVT25BWnA3dz09IiwiY2lwaGVyVGV4dCI6Ik5lYWdqKzNDYWNzVkNMNGlsK0xrUFNHYytaaUlFbmQ0VmJnV3NvczdjSExYVm53YTcrUDMxWXAxejRNWlI2VTg3WElHL2JYVml3N3MxRkQwUUlWZUhwRXVtTE56V2NnY2tqT1pTQlhLU2hVT25BWnA3dz09IiwiYXV0aFRhZyI6IjFZc083TlJROUVDRlhoNlJMcGl6Y3c9PSJ9" title="UAccess Financials ">
<span style="color:#8B0015">UAccess Financials</span></a><o:p></o:p></span></li><li class="MsoNormal" style="color:#212529;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l0 level1 lfo1">
<span style="font-family:"Calibri",sans-serif">Select “Chart of Accounts” from the side navigation <o:p></o:p></span></li><li class="MsoNormal" style="color:#212529;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l0 level1 lfo1">
<span style="font-family:"Calibri",sans-serif">Choose "Account" <o:p></o:p></span></li><li class="MsoNormal" style="color:#212529;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l0 level1 lfo1">
<span style="font-family:"Calibri",sans-serif">Use the Account Name or Account Number field to search for your department or unit.<o:p></o:p></span></li><ul type="circle">
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<span style="font-family:"Calibri",sans-serif">The account manager will appear under Search Results at the bottom of the screen. <o:p></o:p></span></li></ul>
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<p style="line-height:150%"><span style="font-family:"Calibri",sans-serif;color:#212529">We updated our
<a href="https://click.comms.arizona.edu/?qs=eyJkZWtJZCI6IjVmMjgxYzk5LWYyNTktNGExMS1iN2Q5LTRkNzc0ODhmNGIwNyIsImRla1ZlcnNpb24iOjEsIml2IjoieDJwS25YeE96QlkwZTErbzlHSUdFdz09IiwiY2lwaGVyVGV4dCI6ImdkeFNaNkRzbDBvS0xJd25MUVlRdnNQdHJrN1V0a0lUSHo5eTVZQnhkVW96UDRsbFhCeHUydnhlM1BLNFlnL2ViTGdMV0R2RXpMQ1Z3aDNHK3FSNTFTMlpTVTdPeDJwS25YeE96QlkwZTErbzlHSUdFdz09IiwiYXV0aFRhZyI6InhNeXdsY0lkeHZxa2VkVXRtVWxPemc9PSJ9" title="Significant Purchase Requests">
<span style="color:#8B0015">Significant Purchase Requests</span></a> and <a href="https://click.comms.arizona.edu/?qs=eyJkZWtJZCI6IjMzNjIyZDZhLTUzZjItNGE1ZC1hODgzLTc2YTc1YjVlNjJkNSIsImRla1ZlcnNpb24iOjEsIml2IjoiUVVEYk4xMGhnS0xaaXNZeGV1STN6QT09IiwiY2lwaGVyVGV4dCI6Ik1SaUVNWkNqMEE5RElaWVBBNUszcDlGa25jUmFEY2x2eTdvMlRSTnFHUjZGZnorbUVpVnBZaHJ2NmNrVy90UThsL0xjcHF0bytTV2pjN3RUMmY4aHFpVGxET0w3UVVEYk4xMGhnS0xaaXNZeGV1STN6QT09IiwiYXV0aFRhZyI6ImFQa2xvM083VTluL0lhb2s1UXppK3c9PSJ9" title="Contracting Services">
<span style="color:#8B0015">Contracting Services</span></a> pages to reflect these changes.<br>
<br>
If you have any questions about the new system or the submission process, please <a href="mailto:FNAB-SupplyChain@arizona.edu?subject=Please%20Review%3A%C2%A0New%C2%A0Process%20for%C2%A0Large%C2%A0Purchases%20and%C2%A0Contract%C2%A0Requests%C2%A0%0A" title="contact our team">
<span style="color:#8B0015">contact our team</span></a>.<br>
<br>
Thank you for your continued partnership as we implement improvements to better support the university's operations.<br>
<br>
Sincerely, <br>
<br>
Andrew Brennan<br>
Chief Procurement Officer<o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><i><span style="font-size:9.0pt;font-family:"Calibri",sans-serif;color:#212529">This email was sent to university business officers and offices.</span></i><span style="font-family:"Calibri",sans-serif;color:#212529"><o:p></o:p></span></p>
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Statement</span></b></a></span></u><span style="font-size:10.5pt;line-height:130%;font-family:"Calibri",sans-serif;color:white"><o:p></o:p></span></p>
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<span style="font-size:8.5pt;line-height:130%;font-family:"Calibri",sans-serif;color:white">University of Arizona, 1200 E. University Blvd., Tucson, AZ 85721, US<br>
© Copyright 2026 The University of Arizona. All rights reserved.<o:p></o:p></span></p>
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<p align="center" style="text-align:center;line-height:150%"><span style="font-size:10.5pt;line-height:150%;font-family:"Calibri",sans-serif;color:#333333"><a href="https://click.comms.arizona.edu/?qs=eyJkZWtJZCI6Ijk3MGU2OTY1LTgyNzItNGZhMi04ZGNlLTY3NTQ5ZjI3MjIyYSIsImRla1ZlcnNpb24iOjEsIml2IjoiVytKc0dSaU0rK3ZQcUFBQjhMTENzZz09IiwiY2lwaGVyVGV4dCI6IkU0d3ovQ2c0NkxPNHdmZmtpUGJ4ZytuVlVZTGdBRFlGMXFLU1RtVXdpdkZpY0QvSXBWeEtPVCtkeXgwclViSWhzMGJyVFhBUDFvS1ZYOWRGc2NCdUJqd2VHeWVQVytKc0dSaU0rK3ZQcUFBQjhMTENzZz09IiwiYXV0aFRhZyI6IkQ5YUNsVi9YUmJIQWJnWThIaHNuanc9PSJ9"><b><span style="color:#8B0015">Land
Acknowledgment</span></b></a><o:p></o:p></span></p>
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