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<p>Dear SPLS Community, <o:p></o:p></p>
<p><strong><span style="font-family:"Aptos",sans-serif">This note is very important – please read it.</span></strong> We have changes coming as this fiscal year ends due to university policy. Please note: we will NOT be able to use PCards or Buyways from June
15 to July 1, and we have very early deadlines for reimbursement requests, PO invoice payments, and related. Special rules apply to travel. Details are below.<o:p></o:p></p>
<p> We will do our best to remind everyone, but if you can, please take a moment to add these dates to your calendar if they apply to you. Please feel free to schedule time with our business office or communicate directly if you have questions or concerns –
communication is key.<o:p></o:p></p>
<p> Our Business Office team will provide more information at our upcoming faculty meeting.<o:p></o:p></p>
<p> Thank you,<o:p></o:p></p>
<p> Jen, Kevin, Tammy, and Betsy<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="mso-ligatures:none">As you may be aware from last week’s <a href="https://finance.arizona.edu/" target="_blank" title="https://finance.arizona.edu/"><span style="color:blue">Finance
& Budget</span></a> announcement, there are some important changes to note for the upcoming Fiscal Year End (FYE) dates and deadlines. Below we would like to highlight these
<i>changes</i> to purchasing deadlines that you need to be aware of. <o:p></o:p></span></p>
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<b><span style="mso-ligatures:none">June 15th, 2026: <u>LAST DAY for any PCard transactions and Shop Catalog requisitions until July 1, 2026.</u></span></b><span style="mso-ligatures:none"><o:p></o:p></span></li><ol start="1" type="1">
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<span style="mso-ligatures:none">Arizona Buyways/Shop Catalogs will be turned off.<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level2 lfo1">
<span style="mso-ligatures:none">PCard activity will be FROZEN and unavailable to use,
<u>except for travel activities.</u><o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level2 lfo1">
<span style="mso-ligatures:none">If you need an exemption during the PCard freeze, please email
<a href="mailto:DBS-Team2@arizona.edu">DBS-Team2@arizona.edu</a> by Friday, March 27th, 2026, with your justification as to why you need to make purchases during this time so we can request an exemption.<o:p></o:p></span></li></ol>
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<b><span style="mso-ligatures:none">May 27th, 2026: Deadline to submit reimbursements and DV/PO invoice payments </span></b><span style="mso-ligatures:none">to your business office to meet the June 1<i>st</i>, 2026, deadline to issue payments.<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo1">
<b><span style="mso-ligatures:none">April 24th, 2026: Deadline to request large purchases</span></b><span style="mso-ligatures:none"> that require a requisition/PO to your business office to ensure payment within the current FY26 year to meet the May 1st, 2026,
deadline for PO issuance. Beginning May 5th, requisitions can be created for FY27<o:p></o:p></span></li></ol>
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<b><span style="mso-ligatures:none">April 1st, 2026:</span></b><span style="mso-ligatures:none"> Deadline to submit new PCard requests for FY26 as PCard activity will be frozen on June 15th, 2026. Please take the PCard Edge Learning training and submit the
request within the Concur PCard Request process.<o:p></o:p></span></li></ol>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="mso-ligatures:none"> <o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="mso-ligatures:none">These changes are essential to align payments with fiscal activities and reduce errors that have become a common occurrence for FYE and aim to bring
about a smooth transition for the new fiscal year.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="mso-ligatures:none"> <o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="mso-ligatures:none">We understand that this is a unique change that is new to all of us. We will continue to provide details as they become available and provide you
with as much time as possible to adjust your planning. <o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="mso-ligatures:none"> <o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="mso-ligatures:none">We ask that you please consider how these changes may potentially affect your research awards/projects and other accounts and be proactive in planning
for closing Fiscal Year 2026. If you have additional questions or concerns, please bring these to your business teams to review.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="mso-ligatures:none"> <o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="mso-ligatures:none">We appreciate your acknowledgement of these changes, and as stated, we will provide updates as we learn of any additional changes.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="mso-ligatures:none">Thank you,
<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Jen, Kevin, Tammy, and Betsy<span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:#403635"><img border="0" width="72" height="68" style="width:.75in;height:.7083in" id="Picture_x0020_1" src="cid:image001.png@01DCBBA0.C8ADD830" alt="The University of Arizona block 'A' logo."><span style="mso-ligatures:none"> </span></span><span style="mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#0C234B;mso-ligatures:none">Jennifer Rascon,</span></b><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#0C234B;mso-ligatures:none">Business Manager, Sr.
</span><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#0C234B;mso-ligatures:none">Environmental Sciences/ Water Research Resource Center/School of Plant Science
</span><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#495057;mso-ligatures:none">THE UNIVERSITY OF ARIZONA</span><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#495057;mso-ligatures:none"> </span><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#0C234B;mso-ligatures:none">Office: 520-621-1138</span><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#0C234B;mso-ligatures:none">Cell: 520-904-4857</span><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#0C234B;mso-ligatures:none"><a href="mailto:jrascon1@arizona.edu"><span style="color:#467886">jrascon1@arizona.edu</span></a></span><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:#EE0000;mso-ligatures:none"><a href="https://outlook.office.com/book/JenniferRascon@emailarizona.onmicrosoft.com/?ismsaljsauthenabled"><span style="color:#EE0000">Click
here to schedule meeting with me</span></a></span></b><span style="mso-ligatures:none"><o:p></o:p></span></p>
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