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<title>University of Arizona Announcement</title>
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<div class="WordSection1">
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Hi everyone,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Some recent policy changes from Central Administration have been shared with us recently. They are very important, so we are highlighting the key elements here. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">We want to emphasize that if these policies are not followed, P-card transactions or reimbursement requests may be denied. When P-card transactions are denied, users
may have to repay the cost personally and, if issues are repeated, users may lose their P-cards. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">We can discuss at a future unit meeting, but since these are effective immediately, we wanted to provide you with some updates.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> <o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Please, and this cannot be emphasized enough, if you have any questions regarding any policy or change, please reach out to the SPLS business office before any
charges or purchases are made for guidance.</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Thank you,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Kevin, Jen, and Betsy<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">---<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">I. As a reminder, ALVSE policies are still in effect, in addition to any made by Central Administration:</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><u><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:blue"><a href="https://compass.arizona.edu/business-meeting-and-entertainment-required-practice" target="_blank">Business Meeting and Entertainment Required Practice
| ALVSCE Compass: Employee Resources (arizona.edu)</a></span></u><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:blue"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:blue"><o:p> </o:p></span></p>
<p class="MsoNormal"><u><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:blue"><a href="https://compass.arizona.edu/purchasing-card-required-practices" target="_blank">Purchasing Card Required Practices | ALVSCE Compass: Employee Resources
(arizona.edu)</a></span></u><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:blue"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:blue"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> <o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">II. Key elements of the policies from Central Administration:</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Allowable Business Meals:</span></i></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l11 level1 lfo7">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Business-Related meetings or events where External Parties are present, and their attendance is necessary for the business being conducted. If hosting prospective
faculty or staff, University funds can only be used to pay for a Business Meal for the candidate, a guest of the candidate, the hiring committee chair, and one other member of the unit.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l3 level1 lfo8">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Business Meals must maintain a Reasonable cost per person, including tax and tip. Business Meals exceeding the following guideline for Reasonable cost require
a memo documenting justification signed by a dean or department head and are subject to additional review that will result in processing delays.<o:p></o:p></span></p>
<p class="MsoNormal" style="text-indent:.25in"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">a. Light refreshments $10<o:p></o:p></span></p>
<p class="MsoNormal" style="text-indent:.25in"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">b. Breakfast $25<o:p></o:p></span></p>
<p class="MsoNormal" style="text-indent:.25in"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">c. Lunch $30<o:p></o:p></span></p>
<p class="MsoNormal" style="text-indent:.25in"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">d. Dinner $60<o:p></o:p></span></p>
<p class="MsoNormal" style="text-indent:.25in"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level1 lfo9">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Business Meals require a valid Business Purpose and the following supporting documentation: (not new just needs to be restated)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">a. Agenda or program,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">b. Date and location,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">c. Itemized receipt or invoice, and<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">d. List of attendees and their relationship to the University.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l4 level1 lfo10">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">All Business Meals, except for water provided in public areas, must be for a specific Allowable meeting or event and accompanied by the required supporting
documentation above. Purchasing an on-hand supply of coffee, tea, or snacks for future meetings or events is not permitted.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> <o:p></o:p></span></p>
<p class="MsoNormal"><b><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Apparel Policy:</span></i></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<ol start="1" type="1">
<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l7 level1 lfo11">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Purchase of Apparel is only Allowable with a compelling Business Purpose that demonstrates wearing the prescribed Apparel item:<o:p></o:p></span></li></ol>
<p class="MsoNormal" style="margin-left:2.0in;text-indent:-.25in;mso-list:l1 level2 lfo12">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Fosters public safety by making the employee identifiable to the public as a figure of authority or when the employee’s duties require access to property
in an official capacity (e.g., law enforcement officers),<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:2.0in;text-indent:-.25in;mso-list:l1 level2 lfo12">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Identifies employees in externally facing positions for security reasons (see
<u><a href="https://policy.fso.arizona.edu/fsm/900/921#faq" target="_blank"><span style="color:black">FAQ 1</span></a></u>),<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:2.0in;text-indent:-.25in;mso-list:l1 level2 lfo12">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><span style="mso-list:Ignore">c.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Maintains employee safety (see
<u><a href="https://policy.fso.arizona.edu/fsm/900/921#faq" target="_blank"><span style="color:black">FAQ 2</span></a></u>), <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:2.0in;text-indent:-.25in;mso-list:l1 level2 lfo12">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><span style="mso-list:Ignore">d.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Prevents employee hardship where the nature of the job soils or destroys clothing more than normal wear and tear (e.g., painters, custodial, maintenance
personnel), or<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:2.0in;text-indent:-.25in;mso-list:l1 level2 lfo12">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><span style="mso-list:Ignore">e.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Maintains standards of sanitation such as in the preparation of foods <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l12 level1 lfo13">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Apparel must be maintained in inventory and loaned to employees for on-the-job wear. The unit is responsible for the collection of loaned items upon termination
of employment. Items maintained in inventory are not considered taxable income to the employee, but any items not returned as required become taxable as wages and reportable on the employee’s W-2<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l5 level1 lfo14">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Allowable Apparel, other than Uniforms, safety gear (see
<u><a href="https://policy.fso.arizona.edu/fsm/900/921#faq" target="_blank"><span style="color:black">FAQ 2</span></a></u>), and items maintained in inventory, is taxable as wages and reportable on the employee’s W-2. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l9 level1 lfo15">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Purchase of Apparel for non-employee students is Allowable with a Business Purpose when it:<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:2.0in;text-indent:-.25in;mso-list:l9 level2 lfo15">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Identifies the student as a member of an officially recognized University organization (e.g., marching band),<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:2.0in;text-indent:-.25in;mso-list:l9 level2 lfo15">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Is required for University sponsored camps, competitions, or performances, or<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:2.0in;text-indent:-.25in;mso-list:l9 level2 lfo15">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><span style="mso-list:Ignore">c.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Is required to be provided to student athletes.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> <b>Here are a few helpful links.</b><o:p></o:p></span></p>
<p class="MsoNormal"><u><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#467886"><a href="https://financialservices.arizona.edu/accounting/business-purpose" target="_blank"><span style="color:#467886">Business Purpose Guide</span></a></span></u><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#467886"><o:p></o:p></span></p>
<p class="MsoNormal"><u><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#467886"><a href="https://financialservices.arizona.edu/accounting/business-purpose/reasonable-expense" target="_blank"><span style="color:#467886">Reasonable Expense
Guide</span></a></span></u><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#467886"><o:p></o:p></span></p>
<p class="MsoNormal"><u><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#467886"><a href="https://policy.fso.arizona.edu/fsm/900/913" target="_blank"><span style="color:#467886">Business Meals Policy</span></a></span></u><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#467886"><o:p></o:p></span></p>
<p class="MsoNormal"><u><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#467886"><a href="https://policy.fso.arizona.edu/fsm/900/921" target="_blank"><span style="color:#467886">Apparel policy</span></a></span></u><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#467886"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> John Arnold and Garth Perry <<a href="mailto:svpcfo@comms.arizona.edu">svpcfo@comms.arizona.edu</a>>
<br>
<b>Sent:</b> Wednesday, August 28, 2024, 2:40 PM<br>
<b>To:</b> Ratje, Jeffrey M - (jmratje) <<a href="mailto:jmratje@arizona.edu">jmratje@arizona.edu</a>><br>
<b>Subject:</b> Action Required: Review New Expenditure Policy and Procedures<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<div>
<p class="MsoNormal" style="line-height:150%"><span style="font-size:1.0pt;line-height:150%;font-family:"Calibri",sans-serif;color:#212529">New restrictions on purchasing food and apparel, using PCards, and hosting employee recognition events.<o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:0%"><span lang="EN" style="font-size:1.0pt;font-family:"Calibri",sans-serif;color:#212529"><img border="0" width="1" height="1" style="width:.0104in;height:.0104in" id="_x0000_i1031" src="https://click.comms.arizona.edu/open.aspx?ffcb10-fe9115767161047b7d-fe541578766d0c7a7711-fe3a15717564047a711173-ff3315727c64-fe6917717766007c741c-ffc71c&d=110041&bmt=0"></span><span lang="EN" style="font-size:1.0pt;font-family:"Calibri",sans-serif;color:#212529"><o:p></o:p></span></p>
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view this email as a web page, go here.</a></span><span style="font-family:"Calibri",sans-serif;color:#212529"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:150%"><a href="https://click.comms.arizona.edu/?qs=4dd5dcc803db811dc5e52252550526dcfaa0d47f2cfbcf045c80badf186acd1f59d69ce7860b0ed0e1cf71781fe2a959c01639324259a6b6" title=""Header_Link""><span style="font-family:"Calibri",sans-serif;text-decoration:none"><img border="0" width="270" height="45" style="width:2.8125in;height:.4687in" id="_x0000_i1030" src="https://image.comms.arizona.edu/lib/fe3b157175640478761c72/m/1/dc270ebd-316d-457c-8bfd-9e6054580b41.png" alt="THE UNIVERSITY OF ARIZONA"></span></a><span style="font-family:"Calibri",sans-serif;color:#212529"><o:p></o:p></span></p>
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<p class="MsoNormal" align="right" style="text-align:right;line-height:150%"><i><span style="font-size:10.5pt;line-height:150%;font-family:"Calibri",sans-serif;color:#212529">August 28, 2024, 2:39 p.m.
<o:p></o:p></span></i></p>
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<p style="line-height:115%"><b><span style="font-size:18.0pt;line-height:115%;font-family:"Calibri",sans-serif;color:#1E5288">Dear university leaders,<o:p></o:p></span></b></p>
<p style="line-height:150%"><span style="font-family:"Calibri",sans-serif;color:#212529">To support the university’s financial health and budgetary goals, Business Affairs has updated the
<a href="https://click.comms.arizona.edu/?qs=4dd5dcc803db811d7243cee3ed2eb677b109a011b8887c549e3982a27eb7519f5608b5a5b01f4012bfb41d8bd8f8b5f257273b18eb236259" title="Expenditure Policy and Procedures">
<span style="color:#8B0015">Expenditure Policy and Procedures</span></a> (Financial Services Manual Policy 9.0) to reduce spending and administrative costs. <br>
<br>
You will find an overview of the policy updates in this <a href="https://click.comms.arizona.edu/?qs=4dd5dcc803db811d78900d428d2d3b4620777e488194c16ae71fb9061efe68b8b84f95e148f5e60cc2cec669c728f6d578535e31d9fc11ae" title="UAnnounce memo">
<span style="color:#8B0015">UAnnounce memo</span></a>, which will be included in the UAnnounce Weekly Digest email to all university employees on Thursday, Aug. 29. We will discuss these changes in detail with university business officers at their next regular
meeting on Tuesday, Sept. 3.<br>
<o:p></o:p></span></p>
<h2><span style="font-size:15.0pt">What you need to know<o:p></o:p></span></h2>
<ul type="disc">
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<span style="font-family:"Calibri",sans-serif">The financial policy changes include the addition of
<b>two new policies and updates to several existing policies</b> under the university's Expenditure Policy and Procedures. These changes establish new guidelines for purchasing food and apparel, using PCards and hosting employee recognition events. <o:p></o:p></span></li><li class="MsoNormal" style="color:#212529;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l8 level1 lfo3">
<span style="font-family:"Calibri",sans-serif">The new and updated financial policies are
<b>effective immediately</b> and apply to all units and locations, including all university extensions, satellite locations, and off-site campus units, both domestic and international. <o:p></o:p></span></li><li class="MsoNormal" style="color:#212529;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l8 level1 lfo3">
<span style="font-family:"Calibri",sans-serif">These changes have been reflected in the
<a href="https://click.comms.arizona.edu/?qs=4dd5dcc803db811da71523e2787f114fe2892bd85277481aa0d3761990204c09fc52119effa008166a55cc7f6d4bb9f747b57ca878ac8c2a" title="Financial Services Manual">
<span style="color:#8B0015">Financial Services Manual</span></a>.<o:p></o:p></span></li></ul>
<h2><span style="font-size:15.0pt"><br>
Action required<o:p></o:p></span></h2>
<p style="line-height:150%"><span style="font-family:"Calibri",sans-serif;color:#212529">We ask business officers and university leaders to <a href="https://click.comms.arizona.edu/?qs=4dd5dcc803db811dd6d8533a9df0bc75ac5366f482fad46d5a55f55a9d9d51cd9aa669484c6936c02a1340efce35688579f7a33a3cdfd1dc" title="carefully reviewing these financial policies"><span style="color:#8B0015">carefully
review the financial policies</span></a> and work together to communicate relevant changes within their unit to ensure compliance. <br>
<br>
The changes to our financial policies are in line with the university's <a href="https://click.comms.arizona.edu/?qs=4dd5dcc803db811df15a1a0b99e8e33c45a5b3d03c80f224e9d5aec06c0e05f4c102da89748b33e46f532eb34e163f7defeaa1d4f7e0f552" title="financial action plan">
<span style="color:#8B0015">financial action plan</span></a>. They reflect our fiduciary responsibility as a public institution to ensure that discretion is exercised when spending public funds.<br>
<br>
We appreciate your continued commitment to the university's financial health.<br>
<br>
Sincerely,<br>
<br>
<b>John Arnold</b><br>
Senior Vice President, Chief Operating and Chief Financial Officer<br>
<br>
<b>Garth Perry</b><br>
Vice President of Finance and Chief Budget Officer<br>
The University of Arizona<o:p></o:p></span></p>
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<h2><span style="font-size:15.0pt">Information and resources<o:p></o:p></span></h2>
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<span style="font-family:"Calibri",sans-serif"><a href="https://click.comms.arizona.edu/?qs=4dd5dcc803db811d93a69c40755f9f874c59b695ad487da245504b90f26b8d536c12122f5fbaed014f29466ed68b17e222a96730173c9804" title="Overview of the policy changes - UAnnounce memo"><span style="color:#8B0015">Overview
of the policy changes - UAnnounce memo</span></a><o:p></o:p></span></li><li class="MsoNormal" style="color:#212529;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l2 level1 lfo6">
<span style="font-family:"Calibri",sans-serif"><a href="https://click.comms.arizona.edu/?qs=4dd5dcc803db811db9f5b672d8a3a397981d667b0dbe721cf989be12f3e73fd5f50ccb9e82b09de2582b94569ca7b451500e1383f185f466" title="Expenditure Policy and Procedures "><span style="color:#8B0015">Expenditure
Policy and Procedures</span></a><o:p></o:p></span></li><li class="MsoNormal" style="color:#212529;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l2 level1 lfo6">
<span style="font-family:"Calibri",sans-serif"><a href="https://click.comms.arizona.edu/?qs=4dd5dcc803db811da71523e2787f114fe2892bd85277481aa0d3761990204c09fc52119effa008166a55cc7f6d4bb9f747b57ca878ac8c2a" title="Financial Services Manual"><span style="color:#8B0015">Financial
Services Manual</span></a><o:p></o:p></span></li></ul>
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<p class="MsoNormal" align="center" style="text-align:center"><i><span style="font-size:9.0pt;font-family:"Calibri",sans-serif;color:#212529">This email was sent to: This message was sent to university senior leaders, deans, vice presidents/provosts/deans,
associate and assistant vice presidents/provosts/deans, department heads and chairs, Council of Academic Business Officers, and University Business Officers.</span></i><span style="font-family:"Calibri",sans-serif;color:#212529"><o:p></o:p></span></p>
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<p align="center" style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in;text-align:center;line-height:130%">
<u><span style="font-size:10.5pt;line-height:130%;font-family:"Calibri",sans-serif;color:white"><a href="https://click.comms.arizona.edu/?qs=4dd5dcc803db811d024fa30ecbb62efd1cf1f6f4218eed07b735cc9fffc512f7ec2286764fba311373f0aeffd9fbe55d8200005b96514fc7" title="Privacy Statement"><b><span style="color:white">Privacy
Statement</span></b></a></span></u><span style="font-size:10.5pt;line-height:130%;font-family:"Calibri",sans-serif;color:white"><o:p></o:p></span></p>
<p align="center" style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in;text-align:center;line-height:130%">
<span style="font-size:8.5pt;line-height:130%;font-family:"Calibri",sans-serif;color:white">University of Arizona, 1200 E. University Blvd., Tucson, AZ 85721, US<br>
© Copyright 2024 The University of Arizona. All rights reserved.<o:p></o:p></span></p>
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<p align="center" style="text-align:center;line-height:150%"><span style="font-size:10.5pt;line-height:150%;font-family:"Calibri",sans-serif;color:#333333"><a href="https://click.comms.arizona.edu/?qs=4dd5dcc803db811d6ecc0ae61337971f26342f6812c4ba2fb4fa43082ef8db7b969f06c85c78c7aa69f5ca94fa9ef40961c318127e87ffc4"><b><span style="color:#8B0015">Land
Acknowledgment</span></b></a><o:p></o:p></span></p>
<p align="center" style="text-align:center;line-height:150%"><i><span style="font-size:10.5pt;line-height:150%;font-family:"Calibri",sans-serif;color:#333333">We respectfully acknowledge the University of Arizona is on the land and territories of Indigenous
peoples. Today, Arizona is home to 22 federally recognized tribes, with Tucson being home to the O’odham and the Yaqui. Committed to diversity and inclusion, the University strives to build sustainable relationships with sovereign Native Nations and Indigenous
communities through education offerings, partnerships, and community service.<o:p></o:p></span></i></p>
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<p class="MsoNormal">Division Business Services Website: <a href="https://compass.arizona.edu/dbs">
https://compass.arizona.edu/dbs</a><o:p></o:p></p>
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