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<p class="MsoNormal">Hello,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I am not sure if this is a cross post or not, but I wanted to make sure that everyone receives this information. We are still under a financial directive to be conscientious of spending.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Sincerely,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span style="font-size:14.0pt;color:#0C234B;mso-ligatures:none">Leslie Bonilla</span></b><span style="font-size:10.0pt;color:#495057;mso-ligatures:none"><br>
Manager, Finance and Administration<br>
School of Plant Sciences<br>
THE UNIVERSITY OF ARIZONA<br>
<br>
Forbes, 303<br>
1140 E South Campus Dr | TUCSON, AZ 85721<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:#495057;mso-ligatures:none">Remote Thursday and Friday<br>
Office: 520-621-8689 </span><span style="font-size:9.0pt;color:#767676;mso-ligatures:none">|
</span><span style="font-size:10.0pt;color:#495057;mso-ligatures:none"><br>
<a href="mailto:lesliebonilla@.arizona.edu"><span style="color:#495057">lesliebonilla@.arizona.edu</span></a><br>
<b><a href="https://cals.arizona.edu/spls"><span style="color:#8B0015">cals.arizona.edu/spls</span></a></b><br>
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<p class="MsoNormal"><b><span style="mso-ligatures:none">From:</span></b><span style="mso-ligatures:none"> calsbusofficers-request@list.arizona.edu <calsbusofficers-request@list.arizona.edu>
<b>On Behalf Of </b>Ratje, Jeffrey M - (jmratje)<br>
<b>Sent:</b> Wednesday, January 3, 2024 10:50 AM<br>
<b>To:</b> calsbusofficers@list.arizona.edu; Blum, Brett C - (bcb) <bcb@arizona.edu>; Cannon, Keith G - (kgcannon) <kcannon@ag.arizona.edu>; Hernandez, Bert - (farmm1) <bert@ag.Arizona.EDU>; Johnson, Kenneth A - (kenjohnsonjr) <kenjohnsonjr@arizona.edu>; Norton,
Elbert R - (rnorton) <rnorton@cals.arizona.edu>; Rahr, Matt - (rahr) <rahr@ag.arizona.edu>; Curry, Joan E - (jecurry) <Curry@ag.arizona.edu>; Galbraith, David W - (galbrait) <galbrait@arizona.edu>; Kacira, Murat - (mkacira) <mkacira@arizona.edu>; Merrell,
Douglas Scott - (dscottmerrell) <dscottmerrell@arizona.edu>; Scaramella, Laura V - (scaramella) <scaramella@arizona.edu>; Stoner, Kathryn E - (kstoner) <kstoner@arizona.edu>; Tabashnik, Bruce E - (tabashnb) <BruceT@cals.arizona.edu>; Thompson, Gary D - (gdthomps)
<GaryT@ag.arizona.edu>; Wilund, Kenneth R - (kwilund) <kwilund@arizona.edu>; ced@list.cals.arizona.edu<br>
<b>Cc:</b> ec-alvsce@list.arizona.edu; Linares-Gaffer, Ashlee L - (alinares) <alinares@arizona.edu>; Zeiders, Katharine Hunsdon - (zeidersk) <zeidersk@arizona.edu>; Ottusch, Timothy - (ottusch) <ottusch@arizona.edu>; Torres, Robert M - (rtorres1) <rtorres1@arizona.edu><br>
<b>Subject:</b> [calsbusofficers] Conscientious Spending on Travel, Food, and Meetings<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black">Good morning, Business Community and ALVSCE Leadership.</span><span style="font-size:12.0pt;color:black;mso-ligatures:none"> Best wishes on the start of 2024.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black">This morning,<b> I ask for your assistance to reduce spending on travel, food, and meetings in your unit.</b> In FY23, for context, ALVSCE spent over $1.3 million on these items in non-sponsored
funds. </span><span style="font-size:12.0pt;color:black;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black">With the university's cash crunch, these spending categories will become increasingly scrutinized, and indeed have already been highlighted by UArizona Staff Council in a letter to President Robbins.
Staff suggested that reducing this spend by at least 15% is possible without significant disruptions to operations.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black">While small relative to our overall budget, these items are oversized in their scrutiny. They are surrogates for how we manage public resources, are places where we have the greatest flexibility
over spending, and, therefore, we must be conscientious and fiduciarily responsible with them, just like all funds under our authority. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black">Possible ways to reduce spending include offering snacks instead of lunch at meetings, holding brown bag lunches instead of catering, holding events on campus instead of at more expensive commercial
venues, scrutinizing business reasons for trips and sending only individuals who are absolutely necessary. There are dozens of other ways that spending can be reduced, and I look forward to your innovativeness.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black">As an example, my office purchased $44.74 snacks and drinks from Costco for the three-hour December Business Retreat for ~60 people. This is in place of paying $300 for catering similar snacks.
We placed a table tent at the event (attached). Doing things like this raise our collective consciousness to the spending that we control every day.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black">Big things have small beginnings and with your help, we can keep making progress towards our cash goals. Thank you for your help.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt"><b><span style="font-size:14.0pt;color:#0C234B">Jeff Ratje</span></b><span style="font-size:10.0pt;color:#767676"><br>
</span>Sr. Associate Vice President, Finance Admin Operations<br>
Agriculture, Life and Vet Sciences & Cooperative Extension <br>
(<i>pronounced alv-see…we’re more than CALES</i>)<br>
THE UNIVERSITY OF ARIZONA<span style="font-size:10.0pt;color:#767676"><br>
<br>
Forbes, 314c<br>
PO Box 210036 | Tucson, AZ 85721<br>
Office: 520-621-1468</span><span style="font-size:9.0pt;color:#767676"><br>
</span><a href="mailto:jmratje@arizona.edu">jmratje@arizona.edu</a><br>
<a href="https://www.compass.arizona.edu/"><b><span style="color:#8B0015">www.compass.arizona.edu</span></b></a><o:p></o:p></p>
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<p class="MsoNormal"><span style="mso-ligatures:none">Division Business Services Website:
<a href="https://compass.arizona.edu/dbs">https://compass.arizona.edu/dbs</a><o:p></o:p></span></p>
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