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<p class="MsoNormal">Hello All, <o:p></o:p></p>
<p class="MsoNormal">I wanted to send out a reminder of the upcoming holidays & university closure,
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Holiday<o:p></o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1">All benefits eligible employees are given Holiday pay for the following days (these will be populated into your timesheet automatically by Payroll):<o:p></o:p></li></ul>
<p class="MsoListParagraph"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo1">Veterans Day – (Observed 11/10/2023)<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo1">Thanksgiving Day- 11/23/2023<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo1">Thanksgiving Winter Closure – 11/24/2023<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo1">Christmas Day- 12/25/2023<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo1">One “floating” holiday associated with Christmas Day (observed 12/22/2023)<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo1">New Year’s Day- 1/1/2024<o:p></o:p></li></ul>
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1"><u>Employees required to work on a holiday</u>: Employees shall receive either an alternate day off with pay or holiday pay in addition to regular pay for the time worked if required
to work on a holiday. The determination of which shall apply is at the department's discretion. For SPLS, if you are needed to work on a holiday, you will clock time as normal for that Holiday date and you will use the “HLE-Holiday” or “HLP-Holiday” for the
day off you take in the <u>same pay period</u>.<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo1">Example: I have to work day after Thanksgiving. I clock in 8 hours for 11/24 as “Regular” or 1 hour “PAW” and delete the pre-populated “Holiday” 8 hours in 11/24 column/box. I work
it out with my supervisor to take 11/22 off instead, so I put 8 hours “HLE-Holiday” or “HLP-Holiday” for 11/23.<o:p></o:p></li></ul>
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1">Holiday pay is prorated based on FTE<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1">More Information:
<a href="https://hr.arizona.edu/employees-affiliates/leaves/holidays">https://hr.arizona.edu/employees-affiliates/leaves/holidays</a><o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>University Closure<o:p></o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo2">All benefits-eligible
<u>fiscal-year</u> employees will receive University Closure Time to be paid during the Closure days: Day after Thanksgiving- 11/24, December 26-29, 2023<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo2">You <u>
cannot</u> replace University Closure with Furlough or Personal Flex time and use University Closure dates later.
<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo2"><u>Employees required to work during University Closure</u>: Those who will be working during the University Closure should report normal work hours and work with their supervisor
to use University Closure days at a convenient time before June 30 of the following year (aka: by June 30, 2023). These decisions are made by the supervisor, not individual employees.<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level2 lfo2">Similar to Holiday above, you will delete the “UCE-University Closure” or “UCP-University Closure” pre-populated hours and clock in “Regular/PAW” for the hours you work.
<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level2 lfo2">You and your supervisor are responsible for keeping track of University Closure days to use at a later time. There are no reports and Payroll has no tracking. If they are not used
by June 30<sup>th</sup>, you will forfeit those hours. Also, University Closure Time is not payable on separation from University employment.<o:p></o:p></li></ul>
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo2">More Information:
<a href="https://hr.arizona.edu/employees-affiliates/leaves/university-winter-closure">
https://hr.arizona.edu/employees-affiliates/leaves/university-winter-closure</a> <o:p>
</o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I hope this is helpful. Please work with your supervisor for any time off, with reasonable notice. If there are any questions please consult the HR links provided, or let me know if you have any questions.
<o:p></o:p></p>
<p class="MsoNormal"><i><span style="color:#4472C4;mso-ligatures:none"><o:p> </o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:9.0pt;color:#FF5050"><o:p> </o:p></span></i></p>
<p class="MsoNormal"><b><i><span style="font-size:9.0pt"><o:p> </o:p></span></i></b></p>
<p class="MsoNormal"><b><i><span style="font-size:9.0pt;color:#4472C4">Best, <o:p>
</o:p></span></i></b></p>
<p class="MsoNormal"><b><i><span style="font-size:9.0pt;color:#4472C4"><o:p> </o:p></span></i></b></p>
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<p class="MsoNormal"><span style="font-size:9.0pt"><img border="0" width="109" height="90" style="width:1.1354in;height:.9375in" id="Picture_x0020_1" src="cid:image001.png@01DA0D92.2B7E6160" alt="The University of Arizona block 'A' logo."><span style="mso-ligatures:none"><o:p></o:p></span></span></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt"><b><span style="font-size:9.0pt;color:#0C234B">Liz Enriquez</span></b><span style="font-size:9.0pt;color:#495057"><br>
</span><span style="font-size:9.0pt">Human Resources Generalist II<br>
School of Plant Sciences-Res<br>
THE UNIVERSITY OF ARIZONA<span style="color:#495057"><br>
<br>
Forbes, 303D<br>
PO Box 210036 | Tucson, AZ 85721<br>
Office: 520-621-1978 </span><span style="color:#767676">| </span><span style="color:#495057">Cell: 555-555-5555
<br>
<a href="mailto:lizenriquez@arizona.edu"><span style="color:#495057">lizenriquez@arizona.edu</span></a><br>
<b><a href="https://www.arizona.edu/"><span style="color:blue">www.arizona.edu</span></a></b><o:p></o:p></span></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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