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<p class="MsoNormal">Happy Wonderful Wednesday Everyone!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Lots to cover this week, as always – please reach out with any questions or concerns!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1">Object Codes for Research Expenses: Attached is the summary of the most commonly used object codes for research purchases. This is important information to use when ordering through
BYWAYS to ensure the purchase is coded correctly for tax exemption purposes. This is what we discussed at the faculty meeting.<o:p></o:p></li></ol>
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<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1">New Student, Faculty, Staff Hires - Lizeth Enriques created the attached information on the new hire process. Please refer to this tool as needed to ensure a consistent and smooth
hiring process.<o:p></o:p></li></ol>
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<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1">Travel meal reimbursement per diem- There are two methods of reimbursing travelers for meals. One is via receipts and one is via meal per diem, cannot be a combination of the two
methods. Regardless of how much receipts total, travelers cannot be paid over the allowable per diem amount based on dates of travel and location. That being said, I believe it is easier on everyone if the meal per diem method is used. This would eliminate
the whole need for collecting and submitting receipts that sometimes must be reduced due to unallowable purchases or tips paid out over the 20% limit. It is up to each individual on how they want to be reimbursed and we will process reimbursements as submitted.
<o:p></o:p></li></ol>
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<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1">Account reviews- This one is a doozy. I have only a few meetings left that are scheduled. As I mentioned at the staff/faculty meeting- the endeavor to meet with everyone and ensure
the accounts are reflecting balances accurately was more complicated than I could ever have anticipated. So far there hasn’t been one person that I have met with that didn’t have at least some issues, most had very many issues. Identifying the issues and
understanding from you what needs to be done is the first step. Actually doing the work to correct everything (in many cases going back to FY2022) is next and it is going to take time. I am prioritizing accounts that closed or will close between June and
September. I understand how important it is that nothing is left on the table and will ensure that doesn’t happen.<o:p></o:p></li></ol>
<p class="MsoListParagraph"><o:p> </o:p></p>
<ol style="margin-top:0in" start="5" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1">October Account Reports- These will be coming out the second week of October. This is to give Gaby and I time to get as many accounts updated on the report as possible prior to sending
them out. Any reports that are sent out without all updates completed will be noted on the report.
<o:p></o:p></li></ol>
<p class="MsoListParagraph"><o:p> </o:p></p>
<p class="MsoNormal">I want everyone to know that the business office is doing the very best they can with the workload we have. In all honesty we are overwhelmed, and I am looking forward to getting the necessary training completed for existing staff and
the addition of a student worker (Adamari was not replaced, nor was the accounting associate-Tahj). Your team of 2 financial staff, 1 admin staff, 1 HR staff, supports around 149 staff and 178 students with 339 accounts between the UA and UA Foundation (this
information per UA Analytics within the last week). The transaction count for edocs in the financial system is 4073 (from Sept 2022-Sept 2023). There is no way to measure the time that it takes to complete all these tasks as they vary depending on several
factors. That is why it is so very important for us all to work together to find and utilize any efficiencies to better our productivity with the limited human resources that we have. As the leader of this fantastic team, I can’t give you stats on what I
do as I am involved in every aspect of what the team does as well as support the Department Head and the unit. Just updating you on the state of the office as it were.
<o:p></o:p></p>
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<p class="MsoNormal">I hope everyone has an amazing Wonderful Wednesday!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Sincerely,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="mso-ligatures:none"><img width="120" height="96" style="width:1.25in;height:1.0in" id="Picture_x0020_1" src="cid:image001.png@01D9EFB8.4D9658E0" alt="The University of Arizona block 'A' logo."><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:14.0pt;color:#0C234B;mso-ligatures:none">Leslie Bonilla</span></b><span style="font-size:10.0pt;color:#495057;mso-ligatures:none"><br>
Manager, Finance and Administration<br>
School of Plant Sciences<br>
THE UNIVERSITY OF ARIZONA<br>
<br>
Forbes, 303<br>
1140 E South Campus Dr | TUCSON, AZ 85721<br>
Office: 520-621-8689 </span><span style="font-size:9.0pt;color:#767676;mso-ligatures:none">|
</span><span style="font-size:10.0pt;color:#495057;mso-ligatures:none"><br>
</span><a href="mailto:lesliebonilla@.arizona.edu"><span style="font-size:10.0pt;color:#495057;mso-ligatures:none">lesliebonilla@.arizona.edu</span></a><span style="font-size:10.0pt;color:#495057;mso-ligatures:none"><br>
</span><a href="https://cals.arizona.edu/spls"><b><span style="font-size:10.0pt;color:#8B0015;mso-ligatures:none">cals.arizona.edu/spls</span></b></a><span style="font-size:10.0pt;color:#495057;mso-ligatures:none"><br>
<br>
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<p class="MsoNormal"><a href="https://brand.arizona.edu/signature"><span style="color:blue;mso-ligatures:none;text-decoration:none"><img border="0" width="399" height="96" style="width:4.1562in;height:1.0in" id="Picture_x0020_2" src="cid:image002.png@01D9EFB8.4D9658E0" alt="Integrity, Compassion, Exploration, Adaptation, Inclusion, Determination"></span></a><span style="mso-ligatures:none"><o:p></o:p></span></p>
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