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<div class="WordSection1">
<p class="MsoNormal"><span style="font-family:"Arial Black",sans-serif">Hello All Employees who are Benefits Eligible and Accrue Vacation:<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I wanted to send out a Help Email to figure out Vacation Carry Forward, days that are Holidays, and how University Closure works for 2023-2024. Every year it gets confusing so wanted to send this now so everyone can plan out vacation and
time off accordingly.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Vacation Carry Forward<o:p></o:p></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:.25in;mso-list:l5 level1 lfo3"><u>Staff/Faculty</u>:
<b>Carry Forward 320 hours</b>. Accruals in excess of this amount are forfeited during the pay period that includes January 1<sup>st</sup>. Translation: you must use your excess hours by December 25<sup>th</sup> or you will lose your vacation hours.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:.25in;mso-list:l5 level1 lfo3"><u>Postdocs</u>: Your limit was not modified and remains at 1 ½ times the maximum number of vacation hours earned in a given year.
<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:.25in;mso-list:l5 level2 lfo3">Year 1: 120 hours at 1.0 FTE Fiscal year appointment<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:.25in;mso-list:l5 level2 lfo3">Years 2-5: 180 hours at 1.0 FTE Fiscal year appointment<o:p></o:p></li></ul>
<li class="MsoListParagraph" style="margin-left:.25in;mso-list:l5 level1 lfo3">More information:
<a href="https://hr.arizona.edu/employees-affiliates/benefits/vacationannual-leave">
https://hr.arizona.edu/employees-affiliates/benefits/vacationannual-leave</a> <o:p>
</o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Holiday<o:p></o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo6">All benefits eligible employees are given Holiday pay for the following days (these will be populated into your timesheet automatically by Payroll):<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level2 lfo6">Thanksgiving Day- 11/23/2023<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level2 lfo6">Thanksgiving Winter Closure – 11/24/2023<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level2 lfo6">Christmas Day- 12/25/2023<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level2 lfo6">One “floating” holiday associated with Christmas Day (observed 12/22/2023)<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level2 lfo6">New Year’s Day- 1/1/2023<o:p></o:p></li></ul>
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo6"><u>Employees required to work on a holiday</u>: Employees shall receive either an alternate day off with pay or holiday pay in addition to regular pay for the time worked if required
to work on a holiday. The determination of which shall apply is at the department's discretion. For SPLS, if you are needed to work on a holiday, you will clock time as normal for that Holiday date and you will use the “HLE-Holiday” or “HLP-Holiday” for the
day off you take in the <u>same pay period</u>.<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level2 lfo6">Example: I have to work day after Thanksgiving. I clock in 8 hours for 11/24 as “Regular” or 1 hour “PAW” and delete the pre-populated “Holiday” 8 hours in 11/24 column/box. I work
it out with my supervisor to take 11/22 off instead, so I put 8 hours “HLE-Holiday” or “HLP-Holiday” for 11/23.<o:p></o:p></li></ul>
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo6">Holiday pay is prorated based on FTE<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo6">More Information:
<a href="https://hr.arizona.edu/employees-affiliates/leaves/holidays">https://hr.arizona.edu/employees-affiliates/leaves/holidays</a><o:p></o:p></li></ul>
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<p class="MsoNormal"><b>University Closure<o:p></o:p></b></p>
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<li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level1 lfo9">All benefits-eligible
<u>fiscal-year</u> employees will receive University Closure Time to be paid during the Closure days: Day after Thanksgiving- 11/24, December 26-29, 2023<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level1 lfo9">You <u>
cannot</u> replace University Closure with Furlough or Personal Flex time and use University Closure dates later.
<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level1 lfo9"><u>Employees required to work during University Closure</u>: Those who will be working during the University Closure should report normal work hours and work with their supervisor
to use University Closure days at a convenient time before June 30 of the following year (aka: by June 30, 2023). These decisions are made by the supervisor, not individual employees.<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level2 lfo9">Similar to Holiday above, you will delete the “UCE-University Closure” or “UCP-University Closure” pre-populated hours and clock in “Regular/PAW” for the hours you work.
<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level2 lfo9">You and your supervisor are responsible for keeping track of University Closure days to use at a later time. There are no reports and Payroll has no tracking. If they are not used
by June 30<sup>th</sup>, you will forfeit those hours. Also, University Closure Time is not payable on separation from University employment.<o:p></o:p></li></ul>
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level1 lfo9">More Information:
<a href="https://hr.arizona.edu/employees-affiliates/leaves/university-winter-closure">
https://hr.arizona.edu/employees-affiliates/leaves/university-winter-closure</a> <o:p>
</o:p></li></ul>
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<p class="MsoNormal">I hope this is helpful. Please work with your supervisor for any time off, with reasonable notice. If there are any questions please consult the HR links provided, or let me know if you have any questions.
<o:p></o:p></p>
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<p class="MsoNormal">Thank you <o:p></o:p></p>
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<p class="MsoNormal"><i><span style="font-size:9.0pt;color:#FF5050;mso-ligatures:standardcontextual"><o:p> </o:p></span></i></p>
<p class="MsoNormal"><b><i><span style="font-size:9.0pt;mso-ligatures:standardcontextual">I am currently working a flexible schedule and due to my family/work life schedule crossover, you may receive emails from me outside of normal work hours. Please do not
feel any pressure to respond outsife of your own work schedule. <o:p></o:p></span></i></b></p>
<p class="MsoNormal"><b><i><span style="font-size:9.0pt;mso-ligatures:standardcontextual"><o:p> </o:p></span></i></b></p>
<p class="MsoNormal"><b><i><span style="font-size:9.0pt;color:#4472C4;mso-ligatures:standardcontextual">Best,
<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><b><i><span style="font-size:9.0pt;color:#4472C4;mso-ligatures:standardcontextual"><o:p> </o:p></span></i></b></p>
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<p class="MsoNormal"><span style="font-size:9.0pt"><img border="0" width="109" height="90" style="width:1.1333in;height:.9416in" id="Picture_x0020_1" src="cid:image001.png@01D9E1A3.901340C0" alt="The University of Arizona block 'A' logo."><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt"><b><span style="font-size:9.0pt;color:#0C234B;mso-ligatures:standardcontextual">Lizeth Enriquez</span></b><span style="font-size:9.0pt;color:#495057;mso-ligatures:standardcontextual"><br>
</span><span style="font-size:9.0pt;mso-ligatures:standardcontextual">Human Resources Generalist II<br>
School of Plant Sciences-Res<br>
THE UNIVERSITY OF ARIZONA<span style="color:#495057"><br>
<br>
Forbes, 303D<br>
PO Box 210036 | Tucson, AZ 85721<br>
Office: 520-621-1978 </span><span style="color:#767676">| </span><span style="color:#495057">Cell: 555-555-5555
<br>
<a href="mailto:lizenriquez@arizona.edu"><span style="color:#495057">lizenriquez@arizona.edu</span></a><br>
<b><a href="https://www.arizona.edu/"><span style="color:blue">www.arizona.edu</span></a></b><o:p></o:p></span></span></p>
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