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<p class="MsoNormal">For those of you who earn Vacation Time, please see email from Human Resources:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><a href="https://apps.hr.arizona.edu/sendy/l/sxiaQLXWZYeoO2jYtzQgUA/zCL5gM9jUEP7YrYEWvCyhQ/vGPCmzIKz1RUQYNbrMP1fg"><span style="text-decoration:none"><img border="0" id="_x0000_i1025" src="https://apps.hr.arizona.edu/sendy/uploads/1566415628.jpg" alt="Division of Human Resources"></span></a><o:p></o:p></p>
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<p> <o:p></o:p></p>
<p><span style="font-family:"Arial",sans-serif">Dear Colleagues,</span><o:p></o:p></p>
<p><span style="font-family:"Arial",sans-serif">A challenge of COVID-19 has been that many employees have needed to alter or cancel their 2020 vacation plans. We have heard concerns from many of you about how your earned vacation balances have been impacted
this year and know that many also have Furlough or Personal Flex Time to use. </span>
<o:p></o:p></p>
<p><span style="font-family:"Arial",sans-serif">We are happy to share that the Arizona Board of Regents has approved* two changes to its vacation policy to help address these concerns. We also want to provide an update on this year’s University Closure period.</span><br>
<o:p></o:p></p>
<h2><span style="font-family:"Arial",sans-serif;color:#0C234B">Vacation Policy Changes</span><o:p></o:p></h2>
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<li style="mso-list:l0 level1 lfo1"><strong><span style="font-size:13.5pt;font-family:"Arial",sans-serif">Vacation Carryforward</span></strong><span style="font-family:"Arial",sans-serif"><br>
Employees will be able to carry forward a maximum of <strong><span style="font-family:"Arial",sans-serif">320 vacation hours</span></strong> (prorated by FTE) from one calendar year to the next. This is an increase from 264 hours (prorated by FTE) and is a
permanent change to the vacation policy.<o:p></o:p></span></li></ul>
<p style="margin-left:.5in"><span style="font-family:"Arial",sans-serif">As a reminder, excess vacation must be used by the last day of the pay period that includes January 1 every year or it will be forfeited. This year, excess vacation hours must be used
before January 10, 2021.<br>
<o:p></o:p></span></p>
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<li style="mso-list:l0 level1 lfo1"><strong><span style="font-size:13.5pt;font-family:"Arial",sans-serif">Vacation Payout</span></strong><span style="font-family:"Arial",sans-serif"><br>
Employees who leave the University while participating in the Furlough-Based Salary Program will be paid for vacation hour balances at their higher, pre-reduction rate of pay.<o:p></o:p></span></li></ul>
<p style="margin-left:.5in"><strong><span style="font-family:"Arial",sans-serif">The amount of vacation paid at the time of termination is not changing</span></strong><span style="font-family:"Arial",sans-serif">. Employees are eligible for the number of vacation
hours that can be accrued in one year, and for many employees, this is 176 hours (prorated by FTE).<br>
<o:p></o:p></span></p>
<h2><span style="font-family:"Arial",sans-serif;color:#0C234B">University Closure</span><o:p></o:p></h2>
<p><span style="font-family:"Arial",sans-serif">In addition, <strong><span style="font-family:"Arial",sans-serif">there will be no change to the existing University Closure policy</span></strong>. As in previous years, employees eligible for full University
benefits will have University Closure time codes pre-loaded on their timesheets. Please see the
<a href="https://apps.hr.arizona.edu/sendy/l/sxiaQLXWZYeoO2jYtzQgUA/bMueObP0f89293kYUujs6EEA/vGPCmzIKz1RUQYNbrMP1fg">
University Holiday Schedule (PDF)</a> for this year’s holiday and University Closure dates. Employees may replace these days with Furlough or Personal Flex Time to draw down balances if they choose.</span><o:p></o:p></p>
<p><span style="font-family:"Arial",sans-serif">If you have any questions, please email us at
<a href="mailto:hrsolutions@email.arizona.edu">hrsolutions@email.arizona.edu</a> or call us:</span><o:p></o:p></p>
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<p align="center" style="text-align:center"><strong><span style="font-family:"Arial",sans-serif">Main Campus</span></strong><o:p></o:p></p>
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<p align="center" style="text-align:center"><strong><span style="font-family:"Arial",sans-serif">Health Sciences</span></strong><o:p></o:p></p>
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<p align="center" style="text-align:center"><span style="font-family:"Arial",sans-serif">520-621-3660 </span><o:p></o:p></p>
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<p align="center" style="text-align:center"><span style="font-family:"Arial",sans-serif">Tucson 520-626-5593<br>
Phoenix 602-827-2600</span><o:p></o:p></p>
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<p><em><span style="font-family:"Arial",sans-serif">*To change ABOR policy, the change must be approved at two separate ABOR meetings. The first approval occurred at the October 2 meeting. A second approval is expected at ABOR’s meeting on November 18 - 20.</span></em><o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal">Thank you!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:20.0pt;font-family:"Freestyle Script"">Erin<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Californian FB",serif;color:#1F3864"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Californian FB",serif;color:#1F3864">Erin Korte</span></b><b><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#01154D"> </span></b><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#990019">| </span></b><span style="font-size:10.0pt;font-family:"Californian FB",serif;color:#1F3864">Human
Resources Generalist II</span><b><span style="font-size:12.0pt;font-family:"Californian FB",serif;color:#1F3864"><o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Cambria",serif;color:#1E5288"><img border="0" width="214" height="57" style="width:2.2291in;height:.5937in" id="Picture_x0020_1" src="cid:image001.png@01D69D6A.83D1D770" alt="PLS emblem"></span><span style="font-size:8.0pt;font-family:"Californian FB",serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;color:#002060">Office: 520-621-1978</span><b><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#990019">|
</span></b><span style="font-size:9.0pt;color:#002060">Main:</span><span style="font-size:9.0pt;color:#1F3864"> 520-621-1977</span><span style="color:#2F5496"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#0070C0">*I will be on Vacation starting October 21<sup>st</sup> and will return on October 29<sup>th</sup>. Please plan accordingly!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#7030A0"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#7030A0">**As preventative measure, the SPLS Business Office will be mainly working remotely. Please email any requests and we will work with you through this period. At this time, the SPLS business office will be open
8am-4pm (closed for lunch 12-1pm) with one to two staff members if needed. Thank you for your patience and understanding
</span><span style="font-family:"Segoe UI Emoji",sans-serif;color:#7030A0">😊</span><span style="color:#7030A0"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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