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<p class="xmsonormal" style="margin:0in"><span style="color:black">Zoom’s <b>September 27<sup>th</sup><span class="apple-converted-space"> </span>release</b>. The following list covers each scenario and provides details for how each already scheduled meeting
will be affected.<o:p></o:p></span></p>
<p class="xxmsonormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black">If currently scheduled meetings have either a passcode existing, or the waiting room option enabled, no change needs to occur.<o:p></o:p></span></p>
<p class="xxmsonormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black">If scheduled meetings have neither passcodes, nor waiting rooms enabled, Zoom will add a waiting room to these meetings by default at the time of the update. <o:p></o:p></span></p>
<p class="xxmsonormal" style="margin-left:.75in;text-indent:-.5in;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:12.0pt;color:black">•</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif;color:black"> </span><span style="color:black">Two nice options exist that can make this change a bit easier for faculty<o:p></o:p></span></p>
<ul style="margin-top:0in;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px" type="disc">
<ul style="margin-top:0in" type="circle">
<li class="xxmsonormal" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l1 level2 lfo3">
Waiting rooms can be turned off as soon as the Host enters, all participants will then make it directly into the meeting.<o:p></o:p></li><li class="xxmsonormal" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l1 level2 lfo3">
You can also edit your waiting room settings so that only “guest” participants land in the waiting room. “Guest” participants are individuals who use a Zoom login. Participants who use the SSO login option. To turn this feature on, go to Arizona.zoom.us and
click Settings. Under Waiting Room Options, click Edit Options and choose “Users not in your account will go in the waiting room”.<o:p></o:p></li></ul>
</ul>
<p class="xxmsonormal" style="margin:0in;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black"> <o:p></o:p></span></p>
<p class="xxmsonormal" style="margin:0in;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black">If Instructors do not want a waiting room in their meeting, they will need to take one of the following actions:<o:p></o:p></span></p>
<p class="xxmsonormal" style="mso-margin-top-alt:5.0pt;margin-right:0in;margin-bottom:0in;margin-left:.75in;text-indent:-.5in;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:12.0pt;color:black">•</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif;color:black"> </span><span style="color:black">If they want to apply the passcode option where students manually enter the
passcode prior to meeting entry, they should turn this on prior to the change coming later this month. They will not need to update the URL, but they will need to communicate the passcode to their students prior to the meeting.<o:p></o:p></span></p>
<p class="xxmsonormal" style="mso-margin-top-alt:5.0pt;margin-right:0in;margin-bottom:0in;margin-left:.75in;text-indent:-.5in;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:12.0pt;color:black">•</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif;color:black"> </span><span style="color:black">If they wish to apply the passcode option, with the one-click join URL, they
will need to update their URL. I believe the simplest option here is to delete and recreate the meeting – with passcode on, and “Embed passcode in invite link for one-click join” enabled.<o:p></o:p></span></p>
<p class="xxmsonormal" style="margin:0in;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black"> <o:p></o:p></span></p>
<p class="xxmsonormal" style="margin:0in;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black">If your currently scheduled meetings have a passcode, but do not leverage the one-click URL setting, you can add this feature, but it will require you to update all of your meeting links whether posted in D2L or otherwise.<o:p></o:p></span></p>
<p class="xmsonormal" style="margin:0in;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black"> <o:p></o:p></span></p>
<p class="xmsonormal" style="margin:0in;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<b><span style="color:black">Update for Breakout Room pre-assignment:</span></b><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black">Zoom plans to release an update to Breakout rooms on<span class="apple-converted-space"> </span><b>September 21<sup>st</sup>.<span class="apple-converted-space"> </span></b>Please, request your faculty and staff avoid editing meetings
with breakout rooms prior to this update. This issue has caused pre-loaded breakout rooms to be removed after <b><i>any</i></b> edit to an existing meeting. After this update, meetings with pre-assigned breakout rooms can be edited.
</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black">Please, advise all Zoom users to go to their profile pic, click “Check for Updates” often. Keeping Zoom up to date will ensure they will have the best experience Zoom can offer. Also, encourage all Hosts and Participants
to choose the SSO login option when scheduling, starting or attending a meeting.<o:p></o:p></span></p>
<p class="xmsonormal" style="margin:0in;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black">Zoom link detailing September 27<sup>th</sup><span class="apple-converted-space"> </span>changes:<span class="apple-converted-space"> </span><a href="https://support.zoom.us/hc/en-us/articles/360045009111">https://support.zoom.us/hc/en-us/articles/360045009111</a><o:p></o:p></span></p>
<p class="xmsonormal" style="margin:0in"><span style="color:black"> <o:p></o:p></span></p>
<p class="xmsonormal" style="margin:0in;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black">We appreciate your understanding and willingness to assist with this vendor-mandated change. Please send any questions you may have to<span class="apple-converted-space"> </span><a href="mailto:acadtech@arizona.edu">acadtech@arizona.edu</a>.<o:p></o:p></span></p>
<p class="xmsonormal" style="margin:0in;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black"> <o:p></o:p></span></p>
<p class="xmsonormal" style="margin:0in;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black">Warm Regards,<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white;vertical-align:baseline"><b><i><span style="font-family:inherit;color:#1F497D;border:none windowtext 1.0pt;padding:0in">Adam Brokamp </span></i></b><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white;vertical-align:baseline"><span style="font-family:inherit;color:#2E74B5;border:none windowtext 1.0pt;padding:0in">Academic Technologies<b>-</b>IT Manager</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white;vertical-align:baseline"><span style="font-family:inherit;color:#2E74B5;border:none windowtext 1.0pt;padding:0in">UITS<b>-</b>Student and Academic Technologies</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white;vertical-align:baseline"><span style="font-family:inherit;color:#2E74B5;border:none windowtext 1.0pt;padding:0in">1077 North Highland Avenue</span><span style="color:#2E74B5"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white;vertical-align:baseline"><span style="font-family:inherit;color:#2E74B5;border:none windowtext 1.0pt;padding:0in">Tucson, AZ 85721-0073</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white;vertical-align:baseline"><span style="font-family:inherit;color:black;border:none windowtext 1.0pt;padding:0in"><a href="mailto:abrokamp@email.arizona.edu" target="_blank"><span style="color:#954F72">abrokamp@arizona.edu</span></a></span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:inherit;color:#1F497D;border:none windowtext 1.0pt;padding:0in">(w) 520 626 6692</span><o:p></o:p></p>
<p class="xmsonormal" style="margin:0in"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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