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<body lang="EN-US" link="#0563C1" vlink="#954F72">
<div class="WordSection1">
<p class="MsoNormal"><span style="font-size:11.0pt">Changes to Email<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="paragraph" style="margin:0in;margin-bottom:.0001pt;vertical-align:baseline">
<span class="normaltextrun"><b><span style="color:black"><o:p> </o:p></span></b></span></p>
<p class="paragraph" style="margin:0in;margin-bottom:.0001pt;vertical-align:baseline">
<span class="normaltextrun"><b><span style="color:black">Tuesday, March 10</span></b><span style="color:black">, several changes will be implemented in University email:</span></span><span class="eop"><span style="color:black"> </span></span><o:p></o:p></p>
<ul style="margin-top:0in;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;-webkit-user-drag: none;cursor:text;overflow:visible;word-spacing:0px" type="disc">
<li class="paragraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo3;vertical-align:baseline;-webkit-user-drag: none;cursor:text;overflow:visible">
<span class="normaltextrun">Faculty, Staff, DCC, Student Worker, and Emeritus UAConnect365 accounts will </span><a href="https://uaatwork.arizona.edu/uannounce/send-arizonaedu-email-effective-march-10" target="_blank"><span class="normaltextrun"><span style="color:black">send
as @arizona.edu</span></span></a><span class="normaltextrun">. </span><span class="eop"> </span><o:p></o:p></li><li class="paragraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo3;vertical-align:baseline">
<span class="normaltextrun">All UAConnect365 (faculty/staff) and </span><span style="background:white">CatMail (student) email will begin getting </span><a href="https://uaatwork.arizona.edu/uannounce/external-sender-banners-email-march-10" target="_blank"><span style="color:black;background:white">External
Sender Notifications</span></a><span style="background:white"> on emails from outside the University</span><span class="normaltextrun">. </span><span class="eop"> </span><o:p></o:p></li><li class="paragraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo3;vertical-align:baseline">
<a href="https://it.arizona.edu/dmarc-arizonaedu-and-you" target="_blank"><span class="normaltextrun"><span style="color:black">DMARC security</span></span></a><span class="normaltextrun"> will be implemented (monitor only, no impact to<u> </u>your email).</span><span class="eop"> </span><o:p></o:p></li></ul>
<p class="paragraph" style="margin:0in;margin-bottom:.0001pt;vertical-align:baseline;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;-webkit-user-drag: none;overflow-wrap: break-word;word-spacing:0px">
<span class="eop"><span style="color:black"> </span></span><span style="color:black"><o:p></o:p></span></p>
<p class="paragraph" style="margin:0in;margin-bottom:.0001pt;vertical-align:baseline;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;-webkit-user-drag: none;overflow-wrap: break-word;word-spacing:0px">
<span class="normaltextrun"><b><u><span style="color:black">Send As @arizona.edu</span></u></b></span><span class="eop"><span style="color:black"> </span></span><span style="color:black"><o:p></o:p></span></p>
<p class="paragraph" style="margin:0in;margin-bottom:.0001pt;vertical-align:baseline;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;-webkit-user-drag: none;overflow-wrap: break-word;word-spacing:0px">
<span class="eop"><span style="color:black"> </span></span><span style="color:black"><o:p></o:p></span></p>
<p class="paragraph" style="margin:0in;margin-bottom:.0001pt;vertical-align:baseline;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;-webkit-user-drag: none;overflow-wrap: break-word;word-spacing:0px">
<span class="normaltextrun"><span style="color:black">This will happen automatically—no need to do anything. You may continue using email as usual March 9-10. The only effect will be that when Microsoft processes your transition, </span></span><span class="contextualspellingandgrammarerror"><span style="color:black">your</span></span><span class="normaltextrun"><span style="color:black"> From
field will be different.</span></span><span class="eop"><span style="color:black"> </span></span><span style="color:black"><o:p></o:p></span></p>
<p class="paragraph" style="margin:0in;margin-bottom:.0001pt;vertical-align:baseline;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span class="normaltextrun"><span style="color:black"> </span></span><span style="color:black"><o:p></o:p></span></p>
<p class="paragraph" style="margin:0in;margin-bottom:.0001pt;vertical-align:baseline;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span class="normaltextrun"><span style="color:black">You will still also <b>receive</b> messages sent to email.arizona.edu. And there is no impact or change to other campus addresses, like @u.arizona.edu, @cals.arizona.edu, etc. New hires will get both arizona.edu
and email.arizona.edu addresses.</span></span><span class="eop"><span style="color:black"> </span></span><span style="color:black"><o:p></o:p></span></p>
<p class="paragraph" style="margin:0in;margin-bottom:.0001pt;vertical-align:baseline;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span class="normaltextrun"><span style="color:black"> </span></span><span style="color:black"><o:p></o:p></span></p>
<p class="paragraph" style="margin:0in;margin-bottom:.0001pt;vertical-align:baseline;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span class="normaltextrun"><span style="color:black">For now, any <b>login</b> where you use your full email.arizona.edu address, you will continue to use email.arizona.edu.</span></span><span style="color:black"><o:p></o:p></span></p>
<p class="paragraph" style="margin:0in;margin-bottom:.0001pt;vertical-align:baseline;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span class="eop"><span style="color:black"> </span></span><span style="color:black"><o:p></o:p></span></p>
<p class="paragraph" style="margin:0in;margin-bottom:.0001pt;vertical-align:baseline;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span class="spellingerror"><b><span style="color:black">Sympa</span></b></span><span class="normaltextrun"><b><span style="color:black"> </span></b><span style="color:black">email list service (@list.arizona.edu) will be down starting the evening of Monday,
March 9 in order to update affected email.arizona.edu addresses to arizona.edu. </span></span><span class="spellingerror"><span style="color:black">Sympa</span></span><span class="normaltextrun"><span style="color:black"> service will resume as soon as the
updates are complete. You can check Service Status at <b>it.arizona.edu</b> for updates on service availability.</span></span><span class="eop"><span style="color:black"> </span></span><span style="color:black"><o:p></o:p></span></p>
<p class="paragraph" style="margin:0in;margin-bottom:.0001pt;vertical-align:baseline;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;-webkit-user-drag: none;overflow-wrap: break-word;word-spacing:0px">
<span class="eop"><span style="color:black"> </span></span><span style="color:black"><o:p></o:p></span></p>
<p class="paragraph" style="margin:0in;margin-bottom:.0001pt;vertical-align:baseline;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;-webkit-user-drag: none;overflow-wrap: break-word;word-spacing:0px">
<span class="normaltextrun"><b><u><span style="color:black">External Sender Notifications (ESNs)</span></u></b></span><span class="eop"><span style="color:black"> </span></span><span style="color:black"><o:p></o:p></span></p>
<p class="paragraph" style="margin:0in;margin-bottom:.0001pt;vertical-align:baseline;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;-webkit-user-drag: none;overflow-wrap: break-word;word-spacing:0px">
<span class="eop"><span style="color:black"> </span></span><span style="color:black"><o:p></o:p></span></p>
<p class="paragraph" style="margin:0in;margin-bottom:.0001pt;vertical-align:baseline;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;-webkit-user-drag: none;overflow-wrap: break-word;word-spacing:0px">
<span class="normaltextrun"><span style="color:black">The Subject line of an email to UAConnect365 or </span></span><span class="spellingerror"><span style="color:black">CatMail</span></span><span class="normaltextrun"><span style="color:black"> from outside
the University will have <b>[EXTERNAL]</b> added at the front of the subject. When you open the email, it will have a message across the top letting you know the email originated from outside the University. </span></span><span class="eop"><span style="color:black"> </span></span><span style="color:black"><o:p></o:p></span></p>
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<span class="normaltextrun"><span style="color:black"> </span></span><span class="eop"><span style="color:black"> </span></span><span style="color:black"><o:p></o:p></span></p>
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<span class="normaltextrun"><b><span style="color:black">Subject:</span></b><span style="color:black"> [EXTERNAL] …</span></span><span class="eop"><span style="color:black"> </span></span><span style="color:black"><o:p></o:p></span></p>
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<span class="normaltextrun"><span style="color:black"> </span></span><span class="eop"><span style="color:black"> </span></span><span style="color:black"><o:p></o:p></span></p>
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<span class="normaltextrun"><span style="color:#BF0000">** External Email - Use Caution with Attachments, Links or Sharing Data **</span></span><span class="eop"><span style="color:black"> </span></span><span style="color:black"><o:p></o:p></span></p>
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<span class="normaltextrun"><span style="color:black"> </span></span><span class="eop"><span style="color:black"> </span></span><span style="color:black"><o:p></o:p></span></p>
<p class="paragraph" style="margin:0in;margin-bottom:.0001pt;vertical-align:baseline;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;-webkit-user-drag: none;overflow-wrap: break-word;word-spacing:0px">
<span class="normaltextrun"><span style="color:black">A lot of phishing attempts pretend to come from someone at the university, and the “External” banner will help you recognize these fraudulent attempts. </span></span><span class="eop"><span style="color:black"> </span></span><span style="color:black"><o:p></o:p></span></p>
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<span class="normaltextrun"><span style="color:black"> </span></span><span class="eop"><span style="color:black"> </span></span><span style="color:black"><o:p></o:p></span></p>
<p class="paragraph" style="margin:0in;margin-bottom:.0001pt;vertical-align:baseline;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;-webkit-user-drag: none;overflow-wrap: break-word;word-spacing:0px">
<span class="normaltextrun"><span style="color:black">Email will be considered “internal” (no ESN) if it comes from UAConnect365, </span></span><span class="spellingerror"><span style="color:black">CatMail</span></span><span class="normaltextrun"><span style="color:black">,
or another campus email system, such as math.arizona.edu, where unique filtering has been coordinated. We are currently working with campus departments who use bulk email systems, such as Constant Contact or MailChimp, to get their emails recognized as “internal.” </span></span><span class="eop"><span style="color:black"> </span></span><span style="color:black"><o:p></o:p></span></p>
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<span class="normaltextrun"><span style="color:black"> </span></span><span class="eop"><span style="color:black"> </span></span><span style="color:black"><o:p></o:p></span></p>
<p class="paragraph" style="margin:0in;margin-bottom:.0001pt;vertical-align:baseline;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;-webkit-user-drag: none;overflow-wrap: break-word;word-spacing:0px">
<span class="normaltextrun"><span style="color:black">Email coming through </span></span><span class="spellingerror"><span style="color:black">Sympa</span></span><span class="normaltextrun"><span style="color:black"> lists (@list.arizona.edu) will not have
a banner if the original sender is </span></span><span class="contextualspellingandgrammarerror"><span style="color:black">internal, and</span></span><span class="normaltextrun"><span style="color:black"> will have the banner if the original sender is external.</span></span><span class="eop"><span style="color:black"> </span></span><span style="color:black"><o:p></o:p></span></p>
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<span class="normaltextrun"><span style="color:black"> </span></span><span class="eop"><span style="color:black"> </span></span><span style="color:black"><o:p></o:p></span></p>
<p class="paragraph" style="margin:0in;margin-bottom:.0001pt;vertical-align:baseline;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;-webkit-user-drag: none;overflow-wrap: break-word;word-spacing:0px">
<span class="normaltextrun"><span style="color:black">Not all “External” email is spam. You may receive email from many external sources—such as colleagues or vendors outside the University. You may even see the “External” banner on email from a University
department, or someone from campus using their personal email. The “External” flag is meant to provide an additional layer of caution when opening and reviewing the email contents.</span></span><span class="eop"><span style="color:black"> </span></span><span style="color:black"><o:p></o:p></span></p>
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<span class="normaltextrun"><span style="color:black"> </span></span><span class="eop"><span style="color:black"> </span></span><span style="color:black"><o:p></o:p></span></p>
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<span class="normaltextrun"><span style="color:black"> </span></span><span class="eop"><span style="color:black"> </span></span><span style="color:black"><o:p></o:p></span></p>
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