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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='font-size:10.0pt;line-height:115%;font-family:"Verdana","sans-serif"'>Hello All,<o:p></o:p></span></p><p class=MsoNormal><span class=body1><span style='font-size:10.0pt;line-height:115%'>“Things do not change; we change.” </span></span><a href="http://www.brainyquote.com/quotes/quotes/h/henrydavid104516.html"><span style='font-size:10.0pt;line-height:115%;font-family:"Verdana","sans-serif"'>Henry David Thoreau</span></a><span class=bodybold1><span style='font-size:10.0pt;line-height:115%;font-weight:normal'><o:p></o:p></span></span></p><p class=MsoNormal><span class=bodybold1><span style='font-size:10.0pt;line-height:115%;font-weight:normal'>Please be aware that we are changing the management of the Administrative Offices of the School of Plant Sciences. Due to budget cuts and reorganization efforts to assist with those cuts, there will be quite a few changes in personnel and duties for all functions of the Administrative Office. Below is some general information regarding the new structures, processes and people. <o:p></o:p></span></span></p><p class=MsoNormal><span class=bodybold1><span style='font-size:10.0pt;line-height:115%'>PLS Student Records:<o:p></o:p></span></span></p><p class=MsoNormal><span class=bodybold1><span style='font-size:10.0pt;line-height:115%;font-weight:normal'>Georgina Lambert will be joining the staff as the Senior Program Coordinator for Student Affairs. Georgina has been a researcher at the University for 30 years and has a Bachelor’s degree in Plant Sciences. Her duties and responsibilities will relate to curriculum issues, as they pertain to scheduling courses, registration, enrollment, course management, as well as student record management. As the Student Record Coordinator, she will be working with the students (both graduate and undergraduate) to ensure that all of their academic processing needs are met. This includes scheduling classes, changing courses, document processing, oral exams plus graduate committee forms and ad hoc advising, as it relates to using the UAccess Student system. I will supervise Georgina, but her work will be coordinated with the Chairs of the Curriculum, Graduate Student and Outreach Committees. <o:p></o:p></span></span></p><p class=MsoNormal><span class=bodybold1><span style='font-size:10.0pt;line-height:115%;font-weight:normal'>Georgina will be coordinating all administrative duties for the PLS Interdisciplinary Seminars. Also, she will be working with the faculty to schedule courses, order textbooks, coordinate TCE’s and grades, and assist with (if needed) photocopying of the examines and quizzes.<o:p></o:p></span></span></p><p class=MsoNormal><span class=bodybold1><span style='font-size:10.0pt;line-height:115%;font-weight:normal'>Welcome, Georgina to the Administrative Offices!<o:p></o:p></span></span></p><p class=MsoNormal><span class=bodybold1><span style='font-size:10.0pt;line-height:115%'>PLS IT Support (Mario Marquez would like to mention his area):<o:p></o:p></span></span></p><p class=MsoNormal><span class=bodybold1><span style='font-size:10.0pt;line-height:115%;font-weight:normal'>Mario Marquez and Carlos Acevedo are still the two main contacts for IT support. But, due to budget cuts, they will not have a student assistant working with them this year. As always, please coordinate all of your computing needs through Mario using the PLUS Ticket request system <a href="http://www.plssupport.arizona.edu">www.plssupport.arizona.edu</a> . This includes, but is not limited to, receiving his advice on what types of computing equipment you wish to purchase (i.e. laptops, desktops, printers, scanners, tablets and such).<o:p></o:p></span></span></p><p class=MsoNormal><span class=bodybold1><span style='font-size:10.0pt;line-height:115%;font-weight:normal'>Mario and Carlos maintain over 32 servers and 300 workstations in the School. Therefore, without a student assistant to help them, please be patience as they will help you but it may take more time than in the past. <o:p></o:p></span></span></p><p class=MsoNormal><span class=bodybold1><span style='font-size:10.0pt;line-height:115%'>Personnel Changes:<o:p></o:p></span></span></p><p class=MsoNormal><span class=bodybold1><span style='font-size:10.0pt;line-height:115%;font-weight:normal'>Loretta Brodhagen and Angie Loreto are no longer employees in the School of Plant Sciences. Gabe Rodriguez will no longer be working at the front desk to assist with administrative tasks. Gabe will be moving into the Business Office and working on financial matters along with Laura deSteiguer, Renee Ammons, Joy Rogers-Caron and me. We will be replacing the front desk person with undergraduate student workers. Chris Large (a senior in Computer Sciences) will work from 8:00 A.M. to Noon Monday through Friday, and Michael Hawkins (a junior in Political Sciences) will work from 1:00 to 5:00 P.M. Monday through Friday.<o:p></o:p></span></span></p><p class=MsoNormal><span class=bodybold1><span style='font-size:10.0pt;line-height:115%'>PLS Administrative and Business Office:<o:p></o:p></span></span></p><p class=MsoNormal><span class=bodybold1><span style='font-size:10.0pt;line-height:115%;font-weight:normal'>Below is a synopsis of the duties and responsibilities of each member of the Administrative/Business Office staff (please note there are several changes.) <o:p></o:p></span></span></p><p class=MsoNormal><span class=bodybold1><u><span style='font-size:10.0pt;line-height:115%'>Michael Hawkins & Chris Large – Administrative Student Workers: 621-1977</span></u></span><span class=bodybold1><span style='font-size:10.0pt;line-height:115%'>: <o:p></o:p></span></span></p><p class=MsoNormal><span class=bodybold1><span style='font-size:10.0pt;line-height:115%;font-weight:normal'>Michael and Chris will welcome and greet visitors in Forbes 303, answer and direct all inquiries by phone, mail, fax or email, distribute incoming postal mail, express deliveries and packages received in Forbes 303, schedule PLS Conference rooms (Forbes 413, Forbes 229 and Marley 341H), maintain the reservation record for PLS pool vehicles, assist faculty with photocopying when needed, but not including photocopying of exams or quizzes (see Georgina Lambert in PLS Student Records), create outgoing FEDEX labels, assist PLS Admin staff with errands, scanning, posting and monthly reconciliations for the P-Card Statements. They will also maintain the bulletin boards in Forbes 303, including the picture boards.<o:p></o:p></span></span></p><p class=MsoNormal><span class=bodybold1><u><span style='font-size:10.0pt;line-height:115%'>Renee Ammons – Accountant: 621.1941 </span></u></span><a href="mailto:rammons@ag.arziona.edu"><b><span style='font-size:10.0pt;line-height:115%;font-family:"Verdana","sans-serif";color:windowtext'>rammons@ag.arziona.edu</span></b></a><span class=bodybold1><u><span style='font-size:10.0pt;line-height:115%;font-weight:normal'>:</span></u></span><span class=bodybold1><u><span style='font-size:10.0pt;line-height:115%'><o:p></o:p></span></u></span></p><p class=MsoNormal><span class=bodybold1><span style='font-size:10.0pt;line-height:115%;font-weight:normal'>Renee reconciles P-Card transactions, is Payroll Coordinator, Facilities and Maintenance Coordinator (all request must go through her), manages the quarterly mandatory Effort Reports and monthly Cost Sharing Verification reports, balances the PLS State accounts, creates management reports pertaining to the expenses for seminars, Facilities Request and Maintenance, maintains databases and reports for grants processed and awarded , maintains the cash receipt log for incoming payments, and assists with grants and contract processing (routing and submission, including budget development when needed.)<o:p></o:p></span></span></p><p class=MsoNormal><span class=bodybold1><u><span style='font-size:10.0pt;line-height:115%'>Laura deSteiguer – Accountant: 621.9551 l</span></u></span><a href="mailto:desteig@ag.arizona.edu"><b><span style='font-size:10.0pt;line-height:115%;font-family:"Verdana","sans-serif";color:windowtext'>desteig@ag.arizona.edu</span></b></a><span class=bodybold1><u><span style='font-size:10.0pt;line-height:115%;font-weight:normal'>: <o:p></o:p></span></u></span></p><p class=MsoNormal><span class=bodybold1><span style='font-size:10.0pt;line-height:115%;font-weight:normal'>Laura coordinates and processes all travel related expenses and reimbursements, manages the Accounts Receivables for the School, reconciles P-Card transactions, is Payroll Coordinator, coordinates the student hiring processes (remember to make appointments for your students for the hiring process), maintains and manages the PLS Capital and Space Inventories, creates requisitions for Purchase Order items (such as blankets and equipment), processes payments to vendors on the PLS P-card, and creates/balances/reviews the monthly expenditures reports for the PLS Finance website.<o:p></o:p></span></span></p><p class=MsoNormal><span class=bodybold1><u><span style='font-size:10.0pt;line-height:115%'>Gabriel Rodriguez – Administrative Associate: 626.5816 </span></u></span><a href="mailto:gabrielr@ag.arizona"><b><span style='font-size:10.0pt;line-height:115%;font-family:"Verdana","sans-serif";color:windowtext'>gabrielr@ag.arizona</span></b></a><span class=MsoHyperlink><b><span style='font-size:10.0pt;line-height:115%;font-family:"Verdana","sans-serif";color:windowtext'>.edu</span></b></span><span class=bodybold1><u><span style='font-size:10.0pt;line-height:115%;font-weight:normal'>:</span></u></span><span class=bodybold1><u><span style='font-size:10.0pt;line-height:115%'> <o:p></o:p></span></u></span></p><p class=MsoNormal><span class=bodybold1><span style='font-size:10.0pt;line-height:115%;font-weight:normal'>Gabe processes all payments to vendors via check requests, Stores order forms and Interdepartmental Billing forms, prepares and processes expense reimbursements not related to travel for PLS employees, reconciles P-Card transactions, is Payroll Coordinator, processes key requests for departmental space (office, labs and core facilities), sets up keyless entry access into Marley and Herring Hall, and coordinates employee evaluation forms and reports with the faculty.<o:p></o:p></span></span></p><p class=MsoNormal><span class=bodybold1><u><span style='font-size:10.0pt;line-height:115%'>Joy Rogers-Caron – Principal Accountant: 621.1978 </span></u></span><a href="mailto:jrogers@ag.arizona.edu"><b><span style='font-size:10.0pt;line-height:115%;font-family:"Verdana","sans-serif";color:windowtext'>jrogers@ag.arizona.edu</span></b></a><span class=bodybold1><u><span style='font-size:10.0pt;line-height:115%;font-weight:normal'>:<o:p></o:p></span></u></span></p><p class=MsoNormal><span style='font-size:10.0pt;line-height:115%;font-family:"Verdana","sans-serif"'>Joy manages all of the Human Resources elements of the School as they relate to non-faculty employees; this includes, but is not limited to, working with the faculty on recruitments for staff and appointed personnel. Joy coordinates staff and appointed personnel hiring, assists Laura with the new student worker hiring process, handles graduate student Notification of Appointments, prepares staff/appointed personnel in-classification and promotion requests as well as all employment visa applications for new and continuing employees. She also maintains the School’s Human Resource records. Her financial duties include P-Card purchase approvals, account reconciliations, coordinating effort reports (along with Renee),updating funding for employees, Accounts Receivable management, maintaining various databases and assisting me on special projects. Joy is also a Payroll Time Coordinator/Approver. Joy is my back-up approver on various financial and HR documents and approves all student hiring documents.</span><o:p></o:p></p><p class=MsoNormal><span class=bodybold1><u><span style='font-size:10.0pt;line-height:115%'>Donna-Rae Marquez – Manager, Business & Finance:621.8689 </span></u></span><b><u><a href="mailto:dmarquez@ag.arizona.ed"><span style='font-size:10.0pt;line-height:115%;font-family:"Verdana","sans-serif";color:windowtext'>dmarquez@ag.arizona.ed</span></a>u</u></b><span class=bodybold1><u><span style='font-size:10.0pt;line-height:115%;font-weight:normal'>:<o:p></o:p></span></u></span></p><p class=MsoNormal><span style='font-size:10.0pt;line-height:115%;font-family:"Verdana","sans-serif"'>I manage the Administrative/Business Office for the School of Plant Sciences. Also, I coordinate the Grant Proposal process by working with the faculty to create budgets, upload the application documents, route proposals through the University system, and coordinate final proposal submission. As the lead Payroll Approver, I review all of the time records before they are approved by each supervisor, and I act as backup time approver for the supervisors when they are away from the office. I reconcile all of the sponsored grant, gift, Hatch, and auxiliary accounts in the School in order to ensure all funding, expenditures and deposits are correct. After reconciliation, I create financial statements for the faculty. Throughout the month, I approve all of the financial source documents with the exception of P-Cards, although I audit the transactions for compliance and account activity. In order to meet the financial management goals of the UA, I address the various compliance issues as they relate to human resources, financial processing, cash receipts, payroll, and grant processing and management. The only financial source documents I manage are for the purchase of equipment; therefore, all requests to purchase capital items should be directed to me. I also approve all human resource, financial, sponsored research, FM, purchasing and administrative documents. Also, I will now be supervising the efforts of Georgina in the Student Records Office. I will delegate some of my approval tasks when appropriate, but I will audit all of these decisions.</span><o:p></o:p></p><p class=MsoNormal><span class=bodybold1><span style='font-size:10.0pt;line-height:115%;font-weight:normal'>The new University financial reporting system is scheduled to go live on October 1, 2011; therefore all of the University’s business personnel will be involved in various training activities for the next few months. These activities will take us away from the office for meetings and training sessions, as we must be certified on this program to meet compliance work flow criteria.<o:p></o:p></span></span></p><p class=MsoNormal><span class=bodybold1><span style='font-size:10.0pt;line-height:115%;font-weight:normal'>As always, we are here to assist you in the business, financial, and administrative needs for the School. But please bear in mind that, like you, we are being asked to do more with less.<o:p></o:p></span></span></p><p class=MsoNormal><span class=bodybold1><span style='font-size:10.0pt;line-height:115%;font-weight:normal'><o:p> </o:p></span></span></p><p class=MsoNormal><span class=bodybold1><span style='font-size:10.0pt;line-height:115%;font-weight:normal'>Cheers<o:p></o:p></span></span></p><p class=MsoNormal><span class=bodybold1><span style='font-size:10.0pt;line-height:115%;font-weight:normal'>The Administrative Team!<o:p></o:p></span></span></p><p class=MsoNormal><span class=bodybold1><span style='font-size:10.0pt;line-height:115%;font-weight:normal'>Donna-Rae, Mario, Joy, Gabe, Laura, Renee, Georgina, Carlos, Chris and Michael<o:p></o:p></span></span></p><p class=MsoNormal><span class=bodybold1><span style='font-size:10.0pt;line-height:115%;font-weight:normal'><o:p> </o:p></span></span></p><p class=MsoNormal><span class=bodybold1><span style='font-size:10.0pt;line-height:115%;font-weight:normal'><o:p> </o:p></span></span></p><p class=MsoNormal><span style='font-size:10.0pt;line-height:115%;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><b><span style='font-family:"Euphemia","sans-serif";color:#403152'>Donna-Rae M. Marquez</span></b><b><i><span style='font-family:"Euphemia","sans-serif";color:#403152'><o:p></o:p></span></i></b></p><p class=MsoNormal><b><span style='font-family:"Euphemia","sans-serif";color:#403152'>Manager, Business & Finance</span></b><b><i><span style='font-family:"Euphemia","sans-serif";color:#403152'><o:p></o:p></span></i></b></p><p class=MsoNormal><b><span style='font-family:"Euphemia","sans-serif";color:#403152'>School of Plant Sciences</span></b><b><i><span style='font-family:"Euphemia","sans-serif";color:#403152'><o:p></o:p></span></i></b></p><p class=MsoNormal><b><span style='font-family:"Euphemia","sans-serif";color:#403152'>The University of Arizona </span></b><b><i><span style='font-family:"Euphemia","sans-serif";color:#403152'><o:p></o:p></span></i></b></p><p class=MsoNormal><b><span style='font-family:"Euphemia","sans-serif";color:#403152'>Forbes 303B</span></b><b><i><span style='font-family:"Euphemia","sans-serif";color:#403152'><o:p></o:p></span></i></b></p><p class=MsoNormal><b><span style='font-family:"Euphemia","sans-serif";color:#403152'>Tucson, Arizona 85721</span></b><b><i><span style='font-family:"Euphemia","sans-serif";color:#403152'><o:p></o:p></span></i></b></p><p class=MsoNormal><b><span style='font-family:"Euphemia","sans-serif";color:#403152'>520.621.8689 Telephone</span></b><b><i><span style='font-family:"Euphemia","sans-serif";color:#403152'><o:p></o:p></span></i></b></p><p class=MsoNormal><b><span style='font-family:"Euphemia","sans-serif";color:#403152'>520.621.7186 FAX</span></b><b><i><span style='font-family:"Euphemia","sans-serif";color:#403152'><o:p></o:p></span></i></b></p><p class=MsoNormal><o:p> </o:p></p></div></body></html>