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<p class="MsoNormal"><span style="font-family:"Cambria Math",serif;color:#0F4761">Dear Colleagues,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria Math",serif;color:#0F4761"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria Math",serif;color:#0F4761">An essential responsibility of PIs and Co-PIs on research grants is to complete “<b>Effort Certifications</b>”, which ensure that your grants are being accurately charged for
personnel time supported on these restricted funding sources. When Effort Certifications are not completed on time, it can result, for example, in your grant being charged for personnel that are not working on your project.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria Math",serif;color:#0F4761"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria Math",serif;color:#0F4761">Effort Reporting requests are sent out to PIs twice per year, following July-December and January-June time periods. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria Math",serif;color:#0F4761"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria Math",serif;color:#0F4761">Unfortunately, PIs are not consistently responsive when asked to complete Effort Certifications and this results in non-compliance. Despite recent requests, ALVSCE currently has
a large number of outstanding “Effort Certifications” associated with specific individuals across multiple units that need to be completed immediately. Please get these done to avoid problems down the line.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria Math",serif;color:#0F4761"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria Math",serif;color:#0F4761">Here, FYI, is the procedure to follow to see if you have outstanding Effort Certifications, and to then approve or disapprove them:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria Math",serif;color:#0F4761"><o:p> </o:p></span></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph" style="color:#0F4761;margin-left:0in;mso-list:l0 level1 lfo1">
<span style="font-family:"Cambria Math",serif">From the UA homepage, on the “<b>Resources</b>” tab, select “<b>UAccess</b>”.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:#0F4761;margin-left:0in;mso-list:l0 level1 lfo1">
<span style="font-family:"Cambria Math",serif">Under “<b>Administrative Systems</b>”, Select “<b>Financials</b>” (you will be prompted to login via net ID)<o:p></o:p></span></li><li class="MsoListParagraph" style="color:#0F4761;margin-left:0in;mso-list:l0 level1 lfo1">
<span style="font-family:"Cambria Math",serif">From left column list, select “<b>Action List</b>”.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:#0F4761;margin-left:0in;mso-list:l0 level1 lfo1">
<span style="font-family:"Cambria Math",serif">On top bar select “<b>Filter</b>”.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:#0F4761;margin-left:0in;mso-list:l0 level1 lfo1">
<span style="font-family:"Cambria Math",serif">For “Action Requested”, select “<b>APPROVE</b>” and then click on “<b>filter</b>” (this will bring up Effort Certifications requiring approval)<o:p></o:p></span></li><li class="MsoListParagraph" style="color:#0F4761;margin-left:0in;mso-list:l0 level1 lfo1">
<span style="font-family:"Cambria Math",serif">Click on each <b>ID</b> pertaining to an Effort Certification and review the report start and end dates of the effort as well as the accounts being charged.
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:#0F4761;margin-left:0in;mso-list:l0 level1 lfo1">
<span style="font-family:"Cambria Math",serif">If information is correct, click on “<b>Approve</b>” button at the bottom of the page.
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:#0F4761;margin-left:0in;mso-list:l0 level1 lfo1">
<span style="font-family:"Cambria Math",serif">If information is incorrect, input a note into the
<b>NOTES AND ATTACHMENTS </b>portion providing sufficient details for accounting to make corrections, click “<b>ADD</b>” button to right, and then select “<b>Close</b>”.<o:p></o:p></span></li></ol>
<p class="MsoNormal"><span style="font-family:"Cambria Math",serif;color:#0F4761"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria Math",serif;color:#0F4761">Additional detailed information on Effort Reporting can be found
<a href="https://research.arizona.edu/administration/managing-projects/effort-reporting/effort-reporting-procedure">
here</a> if desired.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria Math",serif;color:#0F4761"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria Math",serif;color:#0F4761">Thanks for your help in ensuring our compliance with UA research policy.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria Math",serif;color:#0F4761"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria Math",serif;color:#0F4761">Kind regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria Math",serif;color:#0F4761">Jon<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Cambria Math",serif;color:#0F4761"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Cambria",serif;color:#0F4761">-----------------------------------<span style="mso-ligatures:none"><o:p></o:p></span></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Cambria",serif;color:#0F4761">Jon Chorover<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Cambria",serif;color:#0F4761">Interim Associate Vice President/Associate Dean for Research<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Cambria",serif;color:#0F4761">Professor, Department of Environmental Science<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Cambria",serif;color:#0F4761">Division of Agriculture, Life & Veterinary Sciences, & Cooperative Extension (ALVSCE)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Cambria",serif;color:#0F4761">College of Agriculture, Life & Environmental Sciences (CALES)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Cambria",serif;color:#0F4761">University of Arizona<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Cambria",serif;color:#0F4761">Tucson, AZ 85721<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Cambria",serif;color:#0F4761">Phone: (520) 626-5635<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Cambria",serif;color:#0F4761">Email: <a href="mailto:chorover@arizona.edu"><span style="color:#0F4761">chorover@arizona.edu</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Cambria",serif;color:#0F4761"><o:p> </o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;font-family:"Cambria",serif;color:#0F4761">I am on ancestral lands of the
</span></i><i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#0F4761"><o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;font-family:"Cambria",serif;color:#0F4761">Tohono O'odham and
<span style="background:white">Pascua Yaqui</span>.</span></i><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#0F4761"><o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Cambria",serif;color:#0F4761"><o:p> </o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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