<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=us-ascii">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<!--[if !mso]><style>v\:* {behavior:url(#default#VML);}
o\:* {behavior:url(#default#VML);}
w\:* {behavior:url(#default#VML);}
.shape {behavior:url(#default#VML);}
</style><![endif]--><style><!--
/* Font Definitions */
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
@font-face
{font-family:Aptos;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
font-size:12.0pt;
font-family:"Aptos",sans-serif;
mso-ligatures:standardcontextual;}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:#467886;
text-decoration:underline;}
span.EmailStyle19
{mso-style-type:personal-reply;
font-family:"Aptos",sans-serif;
color:windowtext;}
.MsoChpDefault
{mso-style-type:export-only;
font-size:10.0pt;
mso-ligatures:none;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
--></style>
</head>
<body lang="EN-US" link="#467886" vlink="#96607D" style="word-wrap:break-word">
<div class="WordSection1">
<p class="MsoNormal">Dear Directors,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please see the email below. If you have any questions, contact Associate Dean McLain.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Regards,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Ed<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" width="620" style="width:465.0pt">
<tbody>
<tr>
<td valign="top" style="padding:0in 0in 0in 0in">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:9.0pt;line-height:105%;mso-ligatures:none"><img width="120" height="96" style="width:1.25in;height:1.0in" id="_x0000_i1028" src="cid:image004.png@01DC8F90.45283DC0" alt="Logo, company name
Description automatically generated"></span><span style="font-size:9.0pt;line-height:105%;mso-ligatures:none"><o:p></o:p></span></p>
</td>
<td width="500" style="width:375.0pt;padding:0in 0in 0in 0in">
<p class="MsoNormal" style="line-height:105%"><b><span style="font-size:14.0pt;line-height:105%;color:#0C234B">Edward C. Martin, Ph.D.</span></b><span style="font-size:10.0pt;line-height:105%;font-family:"Times New Roman",serif;color:#767676"><br>
</span><span style="font-size:10.0pt;line-height:105%">Associate Vice President and Director</span><span style="font-size:10.0pt;line-height:105%;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%">Cooperative Extension</span><span style="font-size:10.0pt;line-height:105%"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%">Division of Agriculture, Life, & Veterinary Sciences, and Cooperative Extension<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Times New Roman",serif"><br>
</span><span style="font-size:10.0pt;line-height:105%">Professor/Extension Specialist - Biosystems Engineering</span><span style="font-size:10.0pt;line-height:105%;font-family:"Times New Roman",serif"><br>
</span><span style="font-size:10.0pt;line-height:105%">THE UNIVERSITY OF ARIZONA<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="font-size:11.0pt;line-height:105%;border:none windowtext 1.0pt;padding:0in"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;border:none windowtext 1.0pt;padding:0in">Forbes Building, Room 301 | 1140 E. South Campus Drive<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;border:none windowtext 1.0pt;padding:0in">P.O. Box 210036 | Tucson, AZ 85721-0036</span><span style="font-size:10.0pt;line-height:105%"><br>
</span><span style="font-size:9.0pt;line-height:105%">Office: 520-621-7145</span><span style="font-size:10.0pt;line-height:105%"> |
</span><span style="font-size:9.0pt;line-height:105%"> </span><span style="font-size:10.0pt;line-height:105%">Cell: 520-709-0939<span style="color:#767676">
<br>
</span></span><a href="mailto:ecmartin@arizona.edu"><span style="font-size:10.0pt;line-height:105%">ecmartin@arizona.edu</span></a><span style="font-size:10.0pt;line-height:105%"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="font-size:9.0pt;line-height:105%"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="font-size:9.0pt;line-height:105%;color:#767676">We respectfully acknowledge the University of Arizona is on the land and territories of Indigenous peoples. Today, Arizona is home to 22 federally recognized
tribes, with Tucson being home to the O’odham and the Yaqui. The University strives to build sustainable relationships with sovereign Native Nations and Indigenous communities through education offerings, partnerships, and community service.<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="font-size:9.0pt;line-height:105%;color:#767676"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="font-size:9.0pt;line-height:105%"><a href="https://www.facebook.com/UArizonaCooperativeExtension"><span style="color:blue">https://www.facebook.com/UArizonaCooperativeExtension</span></a><span style="color:#767676"><o:p></o:p></span></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="font-size:9.0pt;line-height:105%"><a href="https://www.facebook.com/MaricopaCountyCooperativeExtension/"><span style="color:#8B0015">facebook</span></a><span style="color:#767676"> |
</span><a href="https://twitter.com/azcoopext"><span style="color:#8B0015">twitter</span></a><span style="color:#767676"> |
</span><a href="https://www.instagram.com/azcoopext/"><span style="color:#8B0015">instagram</span></a><span style="color:#767676"> |
</span><a href="https://www.linkedin.com/school/the-university-of-arizona"><span style="color:#8B0015">linkedin</span></a></span><span style="font-size:9.0pt;line-height:105%;color:#767676">
<o:p></o:p></span></p>
</td>
</tr>
</tbody>
</table>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"> ec-alvsce-request@list.arizona.edu <ec-alvsce-request@list.arizona.edu>
<b>On Behalf Of </b>"Mclain, Jean - (mclainj)"<br>
<b>Sent:</b> Tuesday, January 27, 2026 10:36 AM<br>
<b>To:</b> listserv UH <unitheads-cales@list.arizona.edu><br>
<b>Cc:</b> Jones, Sonia Jimenez - (soniajones) <soniajones@arizona.edu>; Executive Council listserv (ec-alvsce@list.arizona.edu) <ec-alvsce@list.arizona.edu><br>
<b>Subject:</b> [ec-alvsce] Wording for Offer Letters Considering Previous Position for Promotion<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Calibri",sans-serif">Good morning, everyone,
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Calibri",sans-serif">Several of you have faculty in your respective Units who intend to utilize their work at a previous institution as part of their upcoming promotions. I have reached out to
you about the necessity for Provost approval of using previous work, and you responded with questions about what you must relay to the new hire in the offer letter. I have the answer!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt;font-family:"Calibri",sans-serif">If the previous work were done at a peer institution</span></b><span style="font-size:14.0pt;font-family:"Calibri",sans-serif"> (see peer institution list
<a href="https://provost.arizona.edu/news/new-peer-and-target-peer-institutions">
here</a>), this wording must be inserted into the offer letter:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><i>" X # of years spent at a previous peer institution </i>[insert name]<i> prior to joining the University of Arizona will be credited upon appointment. As such, you will be able to include research, teaching and service
</i>[insert which are applicable]<i> activities from previous institutions in your promotion packet at the University of Arizona. This will allow you to go up for promotion/tenure review early based on discussions with your department head. <o:p></o:p></i></p>
<p class="MsoNormal"><i><o:p> </o:p></i></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Calibri",sans-serif">The offer letter with the verbiage above will, as usual, be reviewed by the Provost’s office to ensure that the faculty meets the criteria for consideration of earlier work.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt;font-family:"Calibri",sans-serif">IF the candidate’s previous work was NOT done at a peer institution</span></b><span style="font-size:14.0pt;font-family:"Calibri",sans-serif">, approval of previous work
will be considered on a case-by-case basis, but can NOT be assumed. Please work with me to get Provost approval BEFORE the letter is presented to the candidate.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt;font-family:"Calibri",sans-serif">IF you have faculty who would like previous work considered, but this has not yet been approved by the Provost’s office</span></b><span style="font-size:14.0pt;font-family:"Calibri",sans-serif">,
once again, please work with me and the Provost’s office to see what portion of their previous work (if any) can be considered. Do not make any assumptions. Make sure we have approval. This will prevent scrambling and resultant hard feelings on the part of
the faculty member.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Calibri",sans-serif">Thank you,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Calibri",sans-serif">Jeannie<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<div>
<div>
<div>
<div>
<div>
<p class="MsoNormal"><b><span style="font-size:13.0pt;font-family:"Calibri",sans-serif;color:#002060;mso-ligatures:none">Jean E. McLain, Ph.D.</span></b><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:13.0pt;font-family:"Calibri",sans-serif;color:#002060;mso-ligatures:none">Associate Dean for Faculty Advancement, College of Agriculture, Life, and Environmental Sciences</span></b><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:13.0pt;font-family:"Calibri",sans-serif;color:#002060;mso-ligatures:none">Research Specialist, Department of Environmental Science</span></b><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:13.0pt;font-family:"Calibri",sans-serif;color:#002060;mso-ligatures:none">University of Arizona, Tucson</span></b><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:13.0pt;font-family:"Calibri",sans-serif;color:#002060;mso-ligatures:none"> </span></b><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:13.0pt;font-family:"Calibri",sans-serif;color:#002060;mso-ligatures:none">Editor, Journal of Environmental Quality (<a href="https://acsess.onlinelibrary.wiley.com/journal/15372537">https://acsess.onlinelibrary.wiley.com/journal/15372537</a>)</span></b><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:13.0pt;font-family:"Calibri",sans-serif;color:#002060;mso-ligatures:none"> </span></b><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:13.0pt;font-family:"Calibri",sans-serif;color:#002060;mso-ligatures:none">(520) 621-4084 [DIRECT LINE]</span></b><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:13.0pt;font-family:"Calibri",sans-serif;color:#002060;mso-ligatures:none">(520) 404-8793 [MOBILE]</span></b><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><img border="0" width="397" height="120" style="width:4.1354in;height:1.25in" id="_x0000_i1027" src="cid:image001.png@01DC8F76.6F8FCC00"></span><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><img border="0" width="388" height="86" style="width:4.0416in;height:.8958in" id="Picture_x0020_2" src="cid:image002.png@01DC8F76.6F8FCC00"></span><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"> <img border="0" width="692" height="107" style="width:7.2031in;height:1.1145in" id="Picture_x0020_1" src="cid:image003.png@01DC8F76.6F8FCC00"><o:p></o:p></span></p>
</div>
</div>
</div>
</div>
</div>
<p class="MsoNormal"><span style="mso-ligatures:none"> </span><o:p></o:p></p>
</div>
</body>
</html>