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<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif">IMPORTANT PAYROLL REMINDER:
<o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:normal"><span style="font-family:"Aptos",sans-serif;mso-ligatures:standardcontextual">The Payroll deadline for Pay Period June 23 – July 6: Timesheets must be submitted and
<b>approved by 5pm Thursday, July 3, 2025</b>. <br>
</span><span style="font-family:"Aptos",sans-serif"> <br>
<span style="color:#215F9A">Be sure your <b><u>staff is aware they need to enter their time by 10am</u> on Thursday, July 3</b></span><b><span style="color:#404040">. Supervisors need to approve all time by 5:00 pm on 7/3/25.
</span></b><u><o:p></o:p></u></span></p>
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<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif">Thanks,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif">Jennifer<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt;line-height:normal"><span style="font-family:"Aptos",sans-serif;mso-ligatures:standardcontextual"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="line-height:normal"><span style="font-size:12.0pt;font-family:"Aptos",sans-serif"><img width="109" height="86" style="width:1.1333in;height:.9in" id="Picture_x0020_2" src="cid:image001.png@01DBE5AC.11BAC4F0" alt="The University of Arizona block 'A' logo."></span><span style="font-size:12.0pt;font-family:"Aptos",sans-serif;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt;line-height:normal"><span style="font-size:12.0pt;font-family:"Aptos",sans-serif;mso-ligatures:standardcontextual">Jennifer Gardner Smith<br>
</span><span style="font-size:10.0pt;font-family:"Aptos",sans-serif;mso-ligatures:standardcontextual">Business Manager Senior<br>
Cooperative Extension Administration<br>
THE UNIVERSITY OF ARIZONA<br>
<br>
FORBES 309<br>
PO BOX 210036<br>
Tucson, AZ 85721-0036<br>
Office: 520-621-7201<br>
<a href="mailto:jmgardne@arizona.edu"><span style="font-family:"Calibri",sans-serif;color:#0563C1">jmgardne@arizona.edu</span></a><br>
<a href="http://www.extension.arizona.edu/"><span style="font-family:"Calibri",sans-serif;color:#467886">www.extension.arizona.edu</span></a><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:normal"><b>From:</b> <a href="mailto:FNSV-paynews@arizona.edu">
FNSV-paynews@arizona.edu</a> <<a href="mailto:FNSV-paynews@arizona.edu">FNSV-paynews@arizona.edu</a>>
<br>
<b>Sent:</b> Wednesday, June 25, 2025 7:11 AM<br>
<b>To:</b> Gardner Smith, Jennifer - (jmgardne) <<a href="mailto:jmgardne@arizona.edu">jmgardne@arizona.edu</a>><br>
<b>Subject:</b> IMPORTANT: Early Time Reporting Approval Deadline for Pay Period June 23-July 6<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p><img border="0" width="300" height="67" style="width:3.125in;height:.7in" id="_x0000_i1025" src="https://s3-us-west-2.amazonaws.com/fso-email-logos/payroll-banner.png" alt="University of Arizona Payroll logo"><o:p></o:p></p>
<p class="MsoNormal"><b>To:</b> Time Approvers and Coordinators<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"><b>From:</b> Michelle Meyer, Director, Payroll Administration<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"><b>Subject:</b> Early Time Reporting Approval Deadline for Pay Period June 23-July 6<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Dear Time Approvers and Coordinators,<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Because the Fourth of July holiday falls on a Friday, Payroll is adjusting the
<b><span style="color:#8B0015"><a href="https://finance.arizona.edu/payroll/departments/time-reporting-deadlines"><span style="color:#8B0015">time reporting deadline</span></a></span></b> from 5 p.m. on Friday to
<b><span style="color:#EE0000">5 p.m. on Thursday, July 3</span></b>. If you coordinate or approve time for others, please review the information below.
<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt;line-height:115%">Adjusted Time Reporting Approval Deadline</span></b><o:p></o:p></p>
<p class="MsoNormal">Please submit and approve timesheets in UAccess by <b>5 p.m. on Thursday, July 3</b>, for the pay period of June 23-July 6 to ensure employees receive timely and accurate pay on Friday, July 11.<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt;line-height:115%">Holiday Time Reporting Actions</span></b><o:p></o:p></p>
<p class="MsoNormal">Payroll added the holiday time for the Fourth of July to the timesheets of all active and eligible employees in UAccess Employee
<b>on Friday, June 20, 2025</b>. <o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Please ask employees, both <b><span style="color:#8B0015"><a href="https://hr.arizona.edu/compensation/compensation-overview/salary-vs-hourly"><span style="color:#8B0015">exempt (salary) and non-exempt (hourly)</span></a></span></b>, to
confirm that the correct holiday time reporting code is shown on their timesheet for Friday, July 4.
<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">If the holiday time is not showing or is incorrect, please ask employees to manually add the correct amount of time with the
<b><span style="color:#8B0015"><a href="https://finance.arizona.edu/payroll/departments/trc#:~:text=Limited:$:20Use:$:20Code-,HLE,Policy,-HUPE"><span style="color:#8B0015">corresponding holiday time reporting code</span></a></span></b> to their timesheet. You
must approve the updated timesheet submitted by the employee.<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">If you have an employee on continuous paid or unpaid leave of absence, you must review the time reporting code entered for the holiday, and update it as needed based on codes provided by your Human Resources leave advisor in the employee's
leave approval email. <o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">If you have questions, please contact Payroll via email at <b>
<span style="color:#8B0015"><a href="mailto:FNSV-Payroll-Info@arizona.edu"><span style="color:#8B0015">FNSV-Payroll-Info@arizona.edu</span></a></span></b> or call 520-621-9097.
<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Thank you for your cooperation.<o:p></o:p></p>
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