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<p class="MsoNormal">Apologies for the multiple emails, but I forgot to include another resource. A recording of a
<a href="https://uarizona.atlassian.net/wiki/spaces/ACEKB/pages/88704034/Completing+your+APR+using+Faculty+Portfolio+formerly+UAVitae">
Completing your APR webinar</a> is now available as well.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">If you have any issues with accessing the link, please contact me directly.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you,<o:p></o:p></p>
<p class="MsoNormal">Dominic<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">From:</span></b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"> Rodriguez, Dominic J - (drodriguez1)
<br>
<b>Sent:</b> Thursday, January 11, 2024 2:34 PM<br>
<b>To:</b> <b>Cc:</b> eat <eac@cals.arizona.edu>; CED@list.cals.arizona.edu; Mclain, Jean - (mclainj) <mclainj@arizona.edu><br>
<b>Subject:</b> Extension Annual Performance Reviews (APR) Kickoff!<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Greetings, Extension Faculty!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Welcome to “Annual Review Season 2024!” I wanted to be sure to provide you with the information you need to make this as seamless as possible. The most important items are the following:<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">We will use the exact same format as last year (see attached “APR 2024 Guidance” for details).<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3"><b>Monday, February 5<sup>th</sup> at 9am</b> is the deadline to have any Extension work entered in the UA Vitae system.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">UA Vitae is now called “Faculty Portfolio”.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">A few things to point out as there are some newer faculty who will be going through this process for the first time:<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:.75in;text-indent:-.5in;mso-list:l4 level1 lfo5">
<![if !supportLists]><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Submitting your Faculty Portfolio is the first step in the Annual Review Process.
<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:.75in;text-indent:-.5in;mso-list:l4 level1 lfo5">
<![if !supportLists]><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>For those in the Agent role, the Activity Input Form (it reads “2023 Cooperative Extension APR”) has been initiated and is now live on your Dashboard within Faculty Portfolio. This is simply the initial step to submit your APR for peer
review.<o:p></o:p></p>
<ol style="margin-top:0in" start="2" type="1">
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level2 lfo5">Click on the link in your Dashboard titled Confirm your Vitae is ready for 2020 Peer Review<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level2 lfo5">Verify all information for 2023 has been entered correctly and/or correct anything that needs to be corrected.
<o:p></o:p></li></ol>
</ol>
<p class="MsoListParagraph" style="margin-left:1.5in;text-indent:-1.5in;mso-text-indent-alt:-9.0pt;mso-list:l4 level3 lfo5">
<![if !supportLists]><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>i.<span style="font:7.0pt "Times New Roman""> </span></span><![endif]>You will not be able to select the “Ready for Peer Review” until any activities which require your attention are cleared (these are in red and are usually tied to activities which
have an “ongoing” component).<o:p></o:p></p>
<ol style="margin-top:0in" start="2" type="1">
<ol style="margin-top:0in" start="2" type="a">
<ol style="margin-top:0in" start="1" type="i">
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level4 lfo5">To clear them:<o:p></o:p></li><ol style="margin-top:0in" start="1" type="a">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level5 lfo5">Simply verify it’s correct and click Update in the appropriate section, or<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level5 lfo5">Edit the end date of the activity and Update<o:p></o:p></li></ol>
</ol>
</ol>
</ol>
</ol>
<p class="MsoListParagraph" style="margin-left:.75in;text-indent:-.5in;mso-list:l4 level1 lfo5">
<![if !supportLists]><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Once you submit the Ready for Peer Review, that will clear the item from your To Do list on your UA Vitae Dashboard. Again, this process is simply to allow you another look at the content you entered and notify the system that it’s
ready to be peer reviewed for 2023. <o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:.75in;text-indent:-.5in;mso-list:l4 level1 lfo5">
<![if !supportLists]><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>You do have the ability to save and go back, so you do not have to enter everything in one sitting.
<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:.75in;text-indent:-.5in;mso-list:l4 level1 lfo5">
<![if !supportLists]><span style="mso-list:Ignore">5.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>If you need to pull any AAP-5 data, please submit a request to the
<a href="https://arizonace.quickbase.com/db/bmipv6buc?a=nwr&originalQid=td">Support Tracker</a> so that it can be assigned and processed.<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:.75in;text-indent:-.5in;mso-list:l4 level1 lfo5">
<![if !supportLists]><span style="mso-list:Ignore">6.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>If you still don’t have access to Faculty Portfolio, please work with your business team to provide access. Unfortunately, I’m not provisioned to give access.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">As always, please let me know if you have any questions.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">Thank you,<o:p></o:p></span></p>
<p class="MsoNormal"><b><i><span style="font-size:14.0pt;font-family:"Calibri",sans-serif;color:#1F4E79;mso-ligatures:none">Dominic J. Rodriguez, M.A.<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><b><span style="font-family:"Calibri",sans-serif;color:#44546A;mso-ligatures:none">Associate Director, Operations<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:#44546A;mso-ligatures:none">Arizona Cooperative Extension<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:#44546A;mso-ligatures:none">520-626-4921 Office<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><u><span style="font-family:"Calibri",sans-serif;color:#0563C1;mso-ligatures:none"><a href="mailto:drodriguez1@arizona.edu">drodriguez1@arizona.edu</a></span></u><span style="font-family:"Calibri",sans-serif;color:#44546A;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><img border="0" width="410" height="66" style="width:4.2708in;height:.6875in" id="Picture_x0020_1" src="cid:image001.png@01DA449F.2464DE10"></span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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