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<p class="MsoNormal">Greetings, Extension Faculty!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I wanted to be sure to provide you with the deadline to have your Vitaes completed within the UA Vitae system. This year’s deadline to complete your entries and submit is
<b>Monday, January 31st, 2022</b>. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">A few things to point out as there are some newer personnel who will be going through this process for the first time:<o:p></o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="mso-list:l0 level1 lfo1">If any of this is unfamiliar to you, it’s probably because you were hired toward the end of 2021. If this is the case, please connect with your CED to determine whether you will need to take part in the
Agent Peer Review (APR) process.<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l0 level2 lfo1">It’s expected that all faculty enter their work within the UA Vitae system, whether you are taking part in the process or not.<o:p></o:p></li></ul>
<li class="MsoNormal" style="mso-list:l0 level1 lfo1">Submitting your Vitae is the first step in the Annual Review Process. It’s a peer review. By submitting, it’s providing peer reviewers to see your activity for the 2021calendar year and provide feedback
to your CED for use in your overall review. <o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l0 level2 lfo1">As noted above, the <b>Due date</b> to complete your entries into the Vitae system is
<b>Monday, January 31<sup>st</sup> at 11:59pm.</b> <o:p></o:p></li><ul style="margin-top:0in" type="square">
<li class="MsoNormal" style="mso-list:l0 level3 lfo1"><b><span style="color:red">NOTE:</span></b> Because UA Vitae is a University-wide system, many departments will have similar dates. Waiting until the final deadline can result in system overloads and crashing
- preventing you from entering all your content and having it evaluated. Please be mindful of that and try to avoid entering anything last-minute.<o:p></o:p></li></ul>
<li class="MsoNormal" style="mso-list:l0 level2 lfo1">The <i>Activity Input Form</i> (it reads “<i>Confirm your Vitae is ready for 2021 Peer Review</i>”) has been initiated and is now live on your Dashboard within UA Vitae. This is simply the initial step to
submit your APR for peer review. <o:p></o:p></li><ul style="margin-top:0in" type="square">
<li class="MsoNormal" style="mso-list:l0 level3 lfo1">Click on the link in your Dashboard titled
<b>Confirm your Vitae is ready for 2021 Peer Review</b><o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level3 lfo1">Verify all information for 2021 has been entered correctly and/or correct anything that needs to be corrected.
<o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level3 lfo1">You will not be able to select the “Ready for Peer Review” until any activities which require your attention are cleared (these are in red and are usually tied to activities which have an “ongoing” component).<o:p></o:p></li><ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l0 level4 lfo1">To clear them:<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l0 level5 lfo1">Simply verify it’s correct and click Update in the appropriate section, or<o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level5 lfo1">Edit the end date of the activity and Update<o:p></o:p></li></ul>
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<li class="MsoNormal" style="mso-list:l0 level1 lfo1">Once you submit the <b>Ready for Peer Review</b>, that will clear the item from your To Do list on your UA Vitae Dashboard. Again, this process is simply to allow you another look at the content you entered
and notify the system that it’s ready to be peer reviewed for 2021. <o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level1 lfo1">You do have the ability to save and go back, so you do not have to enter everything in one sitting.
<o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level1 lfo1">If you need to pull any AAP-5 data, please submit a request to the
<a href="https://arizonace.quickbase.com/db/bmipv6buc?a=nwr&nexturl=%2Fdb%2Fbmipv6bik%3Fa%3Dshowpage%26pageid%3D14">
<span style="color:#0563C1">Support Tracker</span></a> so that it can be assigned and processed.<o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level1 lfo1">For those in Assistant/Associate in Extension roles, it is still required to enter content into the UA Vitae system (per attached memo). However, they will not be part of the Agent Peer Review process.
Those in the Assistant/Associate in Extension (AiE) roles will receive a separate communication regarding this.<o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level1 lfo1">Finally, for a complete overview of the APR process and key dates, as well as links to other resources, please visit the Employee Resources page for the
<a href="https://public.confluence.arizona.edu/display/ACEKB/2021-2022+Agent+Peer+Review+Process+and+Key+Dates">
<span style="color:#0563C1">2021-2022 APR</span></a>.<o:p></o:p></li></ol>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">As always, please let me know if you have any questions.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you,<o:p></o:p></p>
<p class="MsoNormal"><b><i><span style="font-size:14.0pt;color:#1F4E79">Dominic J. Rodriguez, M.A.<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><b><span style="color:#44546A">Chief Operations Officer<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="color:#44546A">Arizona Cooperative Extension<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#44546A">520-626-4921 Office<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#44546A"><a href="mailto:drodriguez1@email.arizona.edu">drodriguez1@email.arizona.edu</a><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;color:#1F3864"><br>
</span></b><img border="0" width="623" height="100" style="width:6.4895in;height:1.0416in" id="Picture_x0020_1" src="cid:image001.png@01D7F339.C05DD7E0"><o:p></o:p></p>
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