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<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D">Everyone, please see the following message from Provost Folks.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D">I understand that this is a very challenging issue for some people in some parts of our broad and diverse organization. This requirement may be something that some on this email may find challenging.
I appreciate this; I experience it as I am out and about in the state.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D">Regardless, we must get this message out. We must also do so in ways that the outcome is most likely to be positive in each of our unique environments. For this reason, I am asking that
<b>you</b> communicate the message and key details in <i>your unique ways </i>because you (and those who report to you in some cases) are best placed to deliver the message in ways it will most likely be heard and acted on.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D">Please immediately communicate the intent and key specific messages with
<u>all</u> employees who report to you in ways that are consistent with your unique cultures and circumstances. In some cases, this will require personal conversations. Please
<u>do not simply forward this email</u>. Please <i>be</i> the leaders you are in the positions to be.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D">Best wishes<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D">Shane<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:14.0pt;font-family:Roboto;color:#0C234B">Shane C. Burgess</span></b><span style="font-size:10.0pt;font-family:"Times New Roman",serif;color:#767676"><br>
</span><span style="font-size:10.0pt;font-family:Roboto;color:#767676">Vice President for the Division of Agriculture, Life & Veterinary Sciences, and Cooperative Extension</span><span style="font-family:Roboto;color:#222222"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:Roboto;color:#767676">Charles-Sander Dean of the College of Agriculture & Life Sciences</span><span style="font-size:10.0pt;font-family:"Times New Roman",serif;color:#767676"><br>
</span><span style="font-size:10.0pt;font-family:Roboto;color:#767676">THE UNIVERSITY OF ARIZONA</span><span style="font-size:10.0pt;font-family:"Times New Roman",serif;color:#767676"><br>
<br>
</span><span style="font-size:10.0pt;font-family:Roboto;color:#767676">Forbes Building, Room 306 | 1140 E. South Campus Drive<br>
P.O. Box 210036 | Tucson, AZ 85721-0036<br>
Office: 520-621-7621<br>
<a href="mailto:sburgess@cals.arizona.edu" target="_blank"><span style="color:#767676">sburgess@cals.arizona.edu</span></a><br>
</span><b><span style="font-size:10.0pt;font-family:Roboto;color:#8B0015"><a href="https://alvsce.arizona.edu/" target="_blank"><span style="color:#8B0015">alvsce.arizona.edu</span></a></span></b><span style="font-size:10.0pt;font-family:Roboto;color:#767676"><br>
</span><b><span style="font-size:10.0pt;font-family:Roboto;color:#8B0015"><a href="https://cals.arizona.edu/" target="_blank"><span style="color:#8B0015">cals.arizona.edu</span></a></span></b><span style="font-size:10.0pt;font-family:Roboto;color:#767676"><br>
</span><span style="font-size:9.0pt;font-family:Roboto;color:#8B0015"><a href="https://twitter.com/UAAgLifeVetExt" target="_blank"><span style="color:#8B0015">twitter</span></a></span><span style="font-family:Roboto;color:#222222"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:Roboto;color:#8B0015"> </span><span style="font-family:Roboto;color:#222222"><o:p></o:p></span></p>
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<i><span style="color:#403635">We respectfully acknowledge the University of Arizona is on the land and territories of Indigenous peoples. Today, Arizona is home to 22 federally recognized tribes, with Tucson being home to the O’odham and the Yaqui. Committed
to diversity and inclusion, the University strives to build sustainable relationships with sovereign Native Nations and Indigenous communities through education offerings, partnerships, and community service.</span></i><span style="color:#403635"> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt">From:</span></b><span style="font-size:11.0pt"> Folks, Liesl - (liesl) <liesl@arizona.edu>
<br>
<b>Sent:</b> Wednesday, October 27, 2021 11:29 AM<br>
<b>To:</b> Durand, Alain-Philippe - (adurand) <adurand@arizona.edu>; Schulz, Andrew - (apschulz) <apschulz@arizona.edu>; White, Brent T - (brentwhite) <brentwhite@arizona.edu>; Johnson, Bruce - (brucej) <brucej@arizona.edu>; Carnie, Andrew H - (carnie) <carnie@arizona.edu>;
Hahn, David W - (dwhahn) <dwhahn@arizona.edu>; Reed, Guy - (guyreed) <guyreed@arizona.edu>; Hakim, Iman A - (ihakim) <ihakim@arizona.edu>; Moore, Ida M - (imoore) <imoore@arizona.edu>; Jones, John Paul - (jpjones) <jpjones@arizona.edu>; Funk, Julie Ann - (juliefunk)
<juliefunk@arizona.edu>; Abecassis, Michael M I - (mabecassis) <mabecassis@arizona.edu>; Urquidez, Kasandra Kay - (kasandra) <kasandra@arizona.edu>; Washington White, Kendal H - (kwashing) <kwashing@arizona.edu>; Miller, Marc L - (miller47) <miller47@arizona.edu>;
Pollock-Ellwand, Nancy Dorothy - (pollockellwand) <pollockellwand@arizona.edu>; Burgess, Shane C - (shaneburgess) <sburgess@cals.arizona.edu>; Rick Schnellmann <schnell@pharmacy.arizona.edu>; Sutton, Shan C - (ssutton) <ssutton@arizona.edu>; Hunt, Terry L
- (tlhunt) <tlhunt@arizona.edu>; tlk <tlkoch@optics.arizona.edu>; Packard, Gary A - (gapackard) <gapackard@arizona.edu>; Garzione, Carmala N - (garzione) <garzione@arizona.edu>; Schatzberg, Jeffrey W - (jschatzb) <jschatzb@arizona.edu>; Romero, Andrea J -
(romeroa) <romeroa@arizona.edu>; Carnie, Andrew H - (carnie) <carnie@arizona.edu>; Brummund, Barry T - (brummund) <brummund@arizona.edu>; White, Brent T - (brentwhite) <brentwhite@arizona.edu>; Jensen, Holly - (hollyjensen) <hollyjensen@arizona.edu>; Demetriou,
Cynthia P - (cpd) <cpd@arizona.edu>; Hockstad, Douglas M - (douglash) <DouglasH@tla.arizona.edu>; Cantwell, Elizabeth R - (ecantwell) <ecantwell@arizona.edu>; Burd, Gail D - (gburd) <gburd@arizona.edu>; Heileman, Greg - (heileman) <heileman@arizona.edu>; Rodrigues,
Helena A - (hrodrigu) <hrodrigu@arizona.edu>; Florian, Jim - (florianj) <florianj@arizona.edu>; O'Neil, John - (oneilj) <oneilj@arizona.edu>; Urquidez, Kasandra Kay - (kasandra) <kasandra@arizona.edu>; Washington White, Kendal H - (kwashing) <kwashing@arizona.edu>;
Elfring, Lisa K - (elfring) <elfring@arizona.edu>; Taylor, Marilyn - (taylorm) <taylorm@arizona.edu>; Tucker, Mary Beth - (mtucker) <mtucker@arizona.edu>; Salazar, Nicole J - (hinzen) <hinzen@arizona.edu>; Miller, Robert J - (millerr) <millerr@arizona.edu>;
Rosenberg, Stephanie S - (ssrosenberg) <ssrosenberg@arizona.edu>; Moore, Steve - (stevemoore) <stevemoore@arizona.edu>; Sutton, Shan C - (ssutton) <ssutton@arizona.edu>; Wilson, Craig - (craigwilson) <craigwilson@arizona.edu>; Francis-Begay, Karen R - (kfbegay)
<kfbegay@arizona.edu>; Banks, Ivy - (ivybanks) <ivybanks@arizona.edu>; Brewer, Michael M - (brewerm) <brewerm@arizona.edu><br>
<b>Cc:</b> Robles-Parra, Clarisa Marie - (clarisarobles) <clarisarobles@arizona.edu><br>
<b>Subject:</b> Vaccine Requirement update<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Dear Deans Council and Provost’s Council members,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">As of yesterday, we have more than 7,000 employees who have not taken the needed steps to bring themselves into compliance with the
<a href="https://view.comms.arizona.edu/?qs=ffcc789da4c1eff2913707d1b8c89f778636bd336aae2ef4d80412c5fba437ec8b29ad89496340340e838f40b867d76801ffa055df5935e19217791a2e935285b21ea936c2ef7f8d9f8fe8c0a7cd6a22">
Vaccine Requirement</a> communicated by President Robbins on 15 October 2021. That is, they have not yet either uploaded their vaccination cards nor sought an exemption through HR or DRC, per the processes cited
<a href="https://hr.arizona.edu/content/employee-covid-19-vaccine-requirement#collapse-2090">
here</a> online. Of course, of this number some may still be in the process of becoming vaccinated or seeking an exemption! Compliance with this federal requirement is tremendously important to us, as an institution, since a great many of our employees and
students are funded by the millions of dollars in federal contracts we have secured to support our vital research and educational efforts.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><b><span style="font-size:11.0pt">>> I am writing to ask if you would please share a personal reminder to your teams on how important it is for everyone to come into compliance with this federal regulation by 8
December 2021 to avoid any consequences that could impact their employment?<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Several notes / clarifications;<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.25in"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo3"><span style="font-size:11.0pt">The timelines for being fully vaccinated by Dec. 8 vary depending on the vaccine chosen, with first dose being required by October 27 for Moderna (today!),
by November 3 for Pfizer, and by Nov 24 for J&J. See details <a href="https://hr.arizona.edu/content/employee-covid-19-vaccine-requirement">
here</a>. It is incredibly convenient to get vaccinated at Campus Health – bookings are available online
<a href="https://health.arizona.edu/covidvaccine">here</a> for those who happen to come to our Tucson Campus.<o:p></o:p></span></li></ol>
<p class="MsoListParagraph"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<ol style="margin-top:0in" start="2" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo3"><span style="font-size:11.0pt">The exemption / accommodation request process is straightforward – see information online
<a href="https://hr.arizona.edu/content/employee-covid-19-vaccine-requirement">here</a>.<o:p></o:p></span></li></ol>
<p class="MsoListParagraph"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<ol style="margin-top:0in" start="3" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo3"><span style="font-size:11.0pt">Student employees (graduates or undergraduates) are subject to the same requirement as other employees.<o:p></o:p></span></li></ol>
<p class="MsoNormal" style="margin-left:.25in"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<ol style="margin-top:0in" start="4" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo3"><span style="font-size:11.0pt">There is new FAQ posted on our
<a href="https://hr.arizona.edu/content/employee-covid-19-vaccine-requirement">HR pages</a> regarding consequences for non-compliant individuals;<o:p></o:p></span></li></ol>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><b><span style="font-size:11.0pt;color:#1D5288">Q: What happens if I don’t provide proof of vaccination or receive approval for an accommodation?“<o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-left:1.0in"><span style="font-size:11.0pt;color:#1D5288">A: After Dec. 8, in accordance with our federal compliance responsibilities pertaining to the Biden administration's Executive Order, the University will begin the process
working with individual employees not in compliance with the vaccine requirement, and their respective units, to determine a timeline for corrective action, which may include disciplinary action consistent with the University’s policies, including disruption
to pay.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in"><span style="font-size:11.0pt;color:#1D5288">Please review the employee conduct and behavior policies in the applicable <a href="https://policy.arizona.edu/human-resources" target="_blank"><b><span style="color:#1D5288">UHAP,
Classified Staff and University Staff</span></b></a> handbooks.</span><span style="font-size:11.0pt;color:#44546A"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo3"><span style="font-size:11.0pt">New hires must also comply with the Vaccine Requirement (i.e., either provided proof of vaccination or have an approved exemption).<o:p></o:p></span></li></ol>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<ol style="margin-top:0in" start="6" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo3"><span style="font-size:11.0pt">As a reminder, vaccination status is personal health information, and information about individuals should not ever be shared outside of health care
settings. Our HR team however does have access to the relevant information so we can understand compliance status institutionally.<o:p></o:p></span></li></ol>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">With thanks, <o:p>
</o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Liesl<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#7F7F7F"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><img border="0" width="120" height="96" style="width:1.25in;height:1.0in" id="Picture_x0020_2" src="cid:image001.png@01D7CB25.D97C4EF0" alt="The University of Arizona block 'A' logo."></span><span style="font-size:11.0pt"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:14.0pt;color:#0C234B">Liesl Folks, PhD, MBA</span></b><span style="font-size:10.0pt;color:#767676"><br>
Senior Vice President for Academic Affairs and Provost<br>
Professor, Electrical and Computer Engineering<br>
THE UNIVERSITY OF ARIZONA<br>
<br>
Administration, 411<br>
P.O. Box 210066 | Tucson, AZ 85721<br>
Office: 520-626-8121 <br>
<a href="mailto:liesl@arizona.edu"><span style="color:#767676">liesl@arizona.edu</span></a><br>
She / Her / Hers<br>
<b><a href="https://www.arizona.edu"><span style="color:#8B0015">www.arizona.edu</span></a></b><br>
<a href="https://facebook.com/uarizona"><span style="font-size:9.0pt;color:#8B0015">facebook</span></a></span><span style="font-size:9.0pt;color:#767676"> |
</span><span style="font-size:10.0pt;color:#767676"><a href="https://twitter.com/uarizona"><span style="font-size:9.0pt;color:#8B0015">twitter</span></a></span><span style="font-size:9.0pt;color:#767676"> |
</span><span style="font-size:10.0pt;color:#767676"><a href="https://www.instagram.com/uarizona"><span style="font-size:9.0pt;color:#8B0015">instagram</span></a></span><span style="font-size:9.0pt;color:#767676"> |
</span><span style="font-size:10.0pt;color:#767676"><a href="https://www.linkedin.com/school/the-university-of-arizona"><span style="font-size:9.0pt;color:#8B0015">linkedin</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;color:#123664;background:white"><br>
The University of Arizona is located on Tohono O'odham Nation <br>
homelands and the lands of the Pascua Yaqui Tribe.</span><span style="font-size:9.0pt;color:#123664">
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<p class="MsoNormal"><a href="https://brand.arizona.edu/signature"><span style="font-size:11.0pt;color:blue;text-decoration:none"><img border="0" width="400" height="96" style="width:4.1666in;height:1.0in" id="Picture_x0020_1" src="cid:image002.png@01D7CB25.D97C4EF0" alt="Integrety, Compassion, Exploration, Adaptation, Inclusion, Determination"></span></a><span style="font-size:11.0pt"><o:p></o:p></span></p>
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