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<p class="MsoNormal"><span style="font-size:12.0pt;line-height:105%;color:#993366">Everyone, predictably this memo has caused a lot of angst around the university and I have received emails about it. It seems to create more work and not less. We have spent
a lot of time over the years and the last few weeks As soon as I read it (before reading messages from some of you), I emailed the provost about it (see below). I wasn’t the only dean. At the meeting with the deans last Friday Provost Folks said she’d look
into it…<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;line-height:105%;color:#993366">Until you hear otherwise
<b>from me, or Jeannie on my behalf</b>, please proceed as you have already planned to proceed. Please do all you can to proactively keep your people as calm and as relaxed as possible about this memo and everything else they will deal with during this coming
week that is already going to be extremely stressful for very many of them.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;line-height:105%;color:#993366">Regards<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;line-height:105%;color:#993366">Shane<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;line-height:105%;color:#993366"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;line-height:105%;color:#993366"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;line-height:105%;color:#993366"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:normal">
<b><span style="font-size:10.0pt;color:#050505;background:white"><o:p> </o:p></span></b></p>
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<b><span style="font-size:10.0pt;color:#050505;background:white"><o:p> </o:p></span></b></p>
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<b><span style="font-size:10.0pt;color:#050505;background:white"><o:p> </o:p></span></b></p>
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<b><span style="font-size:9.0pt;font-family:inherit;color:#0070C0;border:none windowtext 1.0pt;padding:0in;background:white">My mask protects you; your mask protects me</span></b><b><span style="font-size:9.0pt;font-family:inherit;color:#0070C0;border:none windowtext 1.0pt;padding:0in">.</span></b><span style="font-size:9.0pt;font-family:inherit;color:#0070C0;border:none windowtext 1.0pt;padding:0in"> We’ve
controlled infectious diseases without vaccines for thousands of years.</span><span style="font-size:9.0pt;font-family:inherit;color:#993366;border:none windowtext 1.0pt;padding:0in"> </span><span style="font-size:9.0pt;font-family:inherit;color:#0070C0;border:none windowtext 1.0pt;padding:0in">Wearing
our masks</span><span style="font-size:9.0pt;font-family:inherit;color:#993366;border:none windowtext 1.0pt;padding:0in"> </span><span style="font-size:9.0pt;font-family:inherit;color:#4472C4;border:none windowtext 1.0pt;padding:0in">means we can have a functioning
economy <u>and</u> concurrently save thousands of lives</span><span style="font-size:9.0pt;font-family:inherit;color:red;border:none windowtext 1.0pt;padding:0in">.</span><span style="color:#201F1E"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:normal;background:white">
<span style="font-size:10.0pt;font-family:inherit;color:#050505;border:none windowtext 1.0pt;padding:0in;background:white"> </span><span style="color:#201F1E"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:normal;background:white">
<u><span style="font-size:9.0pt;color:#0070C0;border:none windowtext 1.0pt;padding:0in;background:white">All UA employees, students and visitors must</span></u><span style="font-size:9.0pt;color:#0070C0;border:none windowtext 1.0pt;padding:0in"> <u>wear a face covering
inside all UA buildings</u>, unless alone in a single occupancy office, and in <u>UA outdoor spaces</u> where continuous physical distancing of at least six feet is difficult or impossible to maintain.</span><span style="color:#201F1E"><o:p></o:p></span></p>
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<span style="font-size:9.0pt;font-family:inherit;color:black;border:none windowtext 1.0pt;padding:0in"><o:p> </o:p></span></p>
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<span style="color:#993366"><img width="80" height="64" style="width:.8333in;height:.6666in" id="Picture_x0020_1" src="cid:image005.png@01D6CC07.5E309D50" alt="E5742DFE"></span><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#993366"><o:p></o:p></span></p>
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<b><span style="font-size:14.0pt;color:#0C234B">Shane C. Burgess</span></b><span style="font-size:10.0pt;font-family:"Times New Roman",serif;color:#767676"><br>
</span><span style="font-size:10.0pt;color:#767676">Vice President for the Division of Agriculture, Life and Veterinary Sciences, and Cooperative Extension<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:normal">
<span style="font-size:10.0pt;color:#767676">Charles-Sander Dean of the College of Agriculture & Life Sciences
</span><span style="font-size:10.0pt;font-family:"Times New Roman",serif;color:#767676"><br>
</span><span style="font-size:10.0pt;color:#767676">THE UNIVERSITY OF ARIZONA</span><span style="font-size:10.0pt;font-family:"Times New Roman",serif;color:#767676"><br>
<br>
</span><span style="font-size:10.0pt;color:#767676">Forbes Building, Room 306 | 1140 E. South Campus Drive<br>
P.O. Box 210036 | Tucson, AZ 85721-0036<br>
Office: 520-621-7621<br>
<a href="mailto:sburgess@cals.arizona.edu"><span style="color:#767676;text-decoration:none">sburgess@cals.arizona.edu</span></a><br>
</span><b><span style="font-size:10.0pt;color:#8B0015"><a href="https://alvsce.arizona.edu/"><span style="color:#8B0015;text-decoration:none">alvsce.arizona.edu</span></a></span></b><span style="font-size:10.0pt;color:#767676"><br>
</span><b><span style="font-size:10.0pt;color:#8B0015"><a href="https://cals.arizona.edu/"><span style="color:#8B0015;text-decoration:none">cals.arizona.edu</span></a></span></b><span style="font-size:10.0pt;color:#767676"><br>
</span><span style="font-size:9.0pt;color:#8B0015"><a href="https://twitter.com/UAAgLifeVetExt"><span style="color:#8B0015;text-decoration:none">twitter</span></a><o:p></o:p></span></p>
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<span style="font-size:9.0pt;color:#8B0015"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt;line-height:normal"><span style="font-size:10.0pt;color:#1F3864">The University of Arizona is located statewide on the ancestral homelands of indigenous peoples.<o:p></o:p></span></p>
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<span style="font-size:10.0pt;font-family:"Times New Roman",serif;color:#767676"><o:p> </o:p></span></p>
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<b>From:</b> Burgess, Shane C - (shaneburgess) <br>
<b>Sent:</b> Friday, December 4, 2020 12:59 PM<br>
<b>To:</b> Folks, Liesl - (liesl) <liesl@arizona.edu><br>
<b>Cc:</b> uaacademicdeans@list.arizona.edu<br>
<b>Subject:</b> Could you clarify at our meeting this afternoon please Liesl ? Re memo entitled "Additional Information on Annual Reviews" Thursday, December 3, 2020 3:07 PM<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;line-height:105%;color:#0070C0">Liesl, a statement in the memo below is a problem in CALS units. As far as I know, the
<a href="https://policy.arizona.edu/employment-human-resources/annual-performance-reviews-faculty">
<b><span style="color:#0070C0;text-decoration:none">existing policy</span></b></a><span class="MsoHyperlink"><span style="color:#0070C0;text-decoration:none">,<b>
</b>requires peer review, and meeting with the department head </span></span><span class="MsoHyperlink"><span style="color:#0070C0">but not scoring</span></span> (I think “scoring” here means 1-5, and if it doesn’t then we should clarify because it is being
interpreted that way). <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;line-height:105%;color:#0070C0"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;line-height:105%;color:#0070C0">I have spent time over the last decade confirming with HR, OGC and Tom Miller that UA doesn’t actually require a 1-5 numerical score. This is a good thing because the 1-5 scoring
simply just didn’t work here and the academic literature agrees. The practice in leading private sector organizations is not to do 1-5 scoring. There is also a myth at the UA that the only way faculty (and other employees) can “get a pay raise” is to have
a “5” so unit heads will simply give 5’s across the board (and then later try to take personnel actions against faculty, or not support promotion/tenure for not meeting expectations). If UA does now require a numerical score, then I think it should be explicit
in UHAP 3.2 (linked in the memo below). <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;line-height:105%;color:#0070C0">NOTE: we still are very clear about, and require explicit objective measures when it comes to “meeting expectations”, “exceeding expectations” or not. I may be mistaken, but
I think that the Career Conversation format we were told to use by Andrea Romero last year actually doesn’t have a place for 1-5 scoring. I think it also isn’t
<i>explicit </i>about recording<i> </i>“meeting expectations”, “exceeding expectations” or not.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;line-height:105%;color:#0070C0">Regards<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;line-height:105%;color:#0070C0">Shane<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;line-height:105%;color:#0070C0"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<b>From:</b> Robles-Parra, Clarisa Marie - (clarisarobles) <<a href="mailto:clarisarobles@arizona.edu">clarisarobles@arizona.edu</a>>
<br>
<b>Sent:</b> Thursday, December 3, 2020 3:07 PM<br>
<b>To:</b> <a href="mailto:heads@list.arizona.edu">heads@list.arizona.edu</a>; <a href="mailto:ProvostOffice-All-Faculty@list.arizona.edu">
ProvostOffice-All-Faculty@list.arizona.edu</a>; Carnie, Andrew H - (carnie) <<a href="mailto:carnie@arizona.edu">carnie@arizona.edu</a>>; Schulz, Andrew - (apschulz) <<a href="mailto:apschulz@arizona.edu">apschulz@arizona.edu</a>>; Durand, Alain-Philippe -
(adurand) <<a href="mailto:adurand@arizona.edu">adurand@arizona.edu</a>>; White, Brent T - (brentwhite) <<a href="mailto:brentwhite@arizona.edu">brentwhite@arizona.edu</a>>; Johnson, Bruce - (brucej) <<a href="mailto:brucej@arizona.edu">brucej@arizona.edu</a>>;
Hahn, David W - (dwhahn) <<a href="mailto:dwhahn@arizona.edu">dwhahn@arizona.edu</a>>; Cheu, Elliott C - (echeu) <<a href="mailto:echeu@arizona.edu">echeu@arizona.edu</a>>; Reed, Guy - (guyreed) <<a href="mailto:guyreed@arizona.edu">guyreed@arizona.edu</a>>;
Moore, Ida M - (imoore) <<a href="mailto:imoore@arizona.edu">imoore@arizona.edu</a>>; Hakim, Iman A - (ihakim) <<a href="mailto:ihakim@arizona.edu">ihakim@arizona.edu</a>>; Jones, John Paul - (jpjones) <<a href="mailto:jpjones@arizona.edu">jpjones@arizona.edu</a>>;
Funk, Julie Ann - (juliefunk) <<a href="mailto:juliefunk@arizona.edu">juliefunk@arizona.edu</a>>; Urquidez, Kasandra Kay - (kasandra) <<a href="mailto:kasandra@arizona.edu">kasandra@arizona.edu</a>>; Washington White, Kendal H - (kwashing) <<a href="mailto:kwashing@arizona.edu">kwashing@arizona.edu</a>>;
Packard, Gary A - (gapackard) <<a href="mailto:gapackard@arizona.edu">gapackard@arizona.edu</a>>; Miller, Marc L - (miller47) <<a href="mailto:miller47@arizona.edu">miller47@arizona.edu</a>>; Abecassis, Michael M I - (mabecassis) <<a href="mailto:mabecassis@arizona.edu">mabecassis@arizona.edu</a>>;
Pollock-Ellwand, Nancy Dorothy - (pollockellwand) <<a href="mailto:pollockellwand@arizona.edu">pollockellwand@arizona.edu</a>>; Goes, Paulo B - (pgoes) <<a href="mailto:pgoes@arizona.edu">pgoes@arizona.edu</a>>; Rick Schnellmann <<a href="mailto:schnell@pharmacy.arizona.edu">schnell@pharmacy.arizona.edu</a>>;
Sutton, Shan C - (ssutton) <<a href="mailto:ssutton@arizona.edu">ssutton@arizona.edu</a>>; Burgess, Shane C - (shaneburgess) <<a href="mailto:sburgess@cals.arizona.edu">sburgess@cals.arizona.edu</a>>; Hunt, Terry L - (tlhunt) <<a href="mailto:tlhunt@arizona.edu">tlhunt@arizona.edu</a>>;
<a href="mailto:tlkoch@optics.arizona.edu">tlkoch@optics.arizona.edu</a><br>
<b>Subject:</b> Additional Information on Annual Reviews<o:p></o:p></p>
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</div>
<p class="MsoNormal" style="margin-left:.5in"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><a name="_Hlk54784439"><img border="0" width="601" height="44" style="width:6.2604in;height:.4583in" id="Picture_x0020_4" src="cid:image001.png@01D6C985.EFAAF480"><o:p></o:p></a></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_Hlk54784439"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova""><img border="0" width="195" height="43" style="width:2.0312in;height:.4479in" id="Picture_x0020_3" src="cid:image002.png@01D6C985.EFAAF480" alt="Text, logo
Description automatically generated"><o:p></o:p></span></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova""><o:p> </o:p></span></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;line-height:normal">
<span style="mso-bookmark:_Hlk54784439"><b><span style="font-family:"Proxima Nova"">Memorandum
</span></b></span><span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova""> <o:p></o:p></span></span></p>
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" align="left" width="100%" style="width:100.0%;margin-bottom:-1.0pt">
<tbody>
<tr>
<td width="12%" valign="top" style="width:12.48%;padding:0in 0in 0in 0in"><span style="mso-bookmark:_Hlk54784439"></span></td>
<span style="mso-bookmark:_Hlk54784439"></span>
<td width="22%" style="width:22.26%;padding:0in 0in 18.35pt 2.25pt"><span style="mso-bookmark:_Hlk54784439"></span></td>
<span style="mso-bookmark:_Hlk54784439"></span>
<td width="65%" valign="top" style="width:65.16%;padding:0in 0in 0in 0in"><span style="mso-bookmark:_Hlk54784439"></span>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:normal;mso-element:frame;mso-element-frame-hspace:2.25pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<span style="mso-bookmark:_Hlk54784439"><span style="font-size:10.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></span></p>
</td>
<span style="mso-bookmark:_Hlk54784439"></span>
<td width="0%" valign="top" style="width:.1%;padding:0in 0in 0in 0in"><span style="mso-bookmark:_Hlk54784439"></span>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:normal;mso-element:frame;mso-element-frame-hspace:2.25pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<span style="mso-bookmark:_Hlk54784439"><span style="font-size:10.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></span></p>
</td>
<span style="mso-bookmark:_Hlk54784439"></span>
</tr>
<tr>
<td width="12%" valign="top" style="width:12.48%;padding:0in 0in 0in 0in">
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:normal;mso-element:frame;mso-element-frame-hspace:2.25pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<span style="mso-bookmark:_Hlk54784439"><b><span style="font-family:"Proxima Nova"">To:</span></b></span><span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova""><o:p></o:p></span></span></p>
</td>
<span style="mso-bookmark:_Hlk54784439"></span>
<td width="22%" style="width:22.26%;padding:0in 0in 18.35pt 2.25pt">
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:normal;mso-element:frame;mso-element-frame-hspace:2.25pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova"">Deans, Department</span>
</span><span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova"">Heads, Chairs, Directors and Faculty<o:p></o:p></span></span></p>
</td>
<span style="mso-bookmark:_Hlk54784439"></span>
<td width="65%" valign="top" style="width:65.16%;padding:0in 0in 0in 0in"><span style="mso-bookmark:_Hlk54784439"></span>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:normal;mso-element:frame;mso-element-frame-hspace:2.25pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova""><o:p> </o:p></span></span></p>
</td>
<span style="mso-bookmark:_Hlk54784439"></span>
<td width="0%" valign="top" style="width:.1%;padding:0in 0in 0in 0in"><span style="mso-bookmark:_Hlk54784439"></span>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:normal;mso-element:frame;mso-element-frame-hspace:2.25pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova""><o:p> </o:p></span></span></p>
</td>
<span style="mso-bookmark:_Hlk54784439"></span>
</tr>
<tr>
<td width="12%" valign="top" style="width:12.48%;padding:0in 0in 0in 0in">
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:normal;mso-element:frame;mso-element-frame-hspace:2.25pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<span style="mso-bookmark:_Hlk54784439"><b><span style="font-family:"Proxima Nova"">From:
</span></b></span><span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova""><o:p></o:p></span></span></p>
</td>
<span style="mso-bookmark:_Hlk54784439"></span>
<td width="22%" style="width:22.26%;padding:0in 0in 18.35pt 2.25pt">
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:normal;mso-element:frame;mso-element-frame-hspace:2.25pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova"">Andrea J. Romero, Ph.D.<o:p></o:p></span></span></p>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:normal;mso-element:frame;mso-element-frame-hspace:2.25pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova"">Vice Provost for Faculty Affairs
<o:p></o:p></span></span></p>
</td>
<span style="mso-bookmark:_Hlk54784439"></span>
<td width="65%" valign="top" style="width:65.16%;padding:0in 0in 0in 0in"><span style="mso-bookmark:_Hlk54784439"></span>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:normal;mso-element:frame;mso-element-frame-hspace:2.25pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova""><o:p> </o:p></span></span></p>
</td>
<span style="mso-bookmark:_Hlk54784439"></span>
<td width="0%" valign="top" style="width:.1%;padding:0in 0in 0in 0in"><span style="mso-bookmark:_Hlk54784439"></span>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:normal;mso-element:frame;mso-element-frame-hspace:2.25pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova""><o:p> </o:p></span></span></p>
</td>
<span style="mso-bookmark:_Hlk54784439"></span>
</tr>
<tr>
<td width="12%" valign="top" style="width:12.48%;padding:0in 0in 0in 0in">
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:normal;mso-element:frame;mso-element-frame-hspace:2.25pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<span style="mso-bookmark:_Hlk54784439"><b><span style="font-family:"Proxima Nova"">Date:
</span></b></span><span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova""><o:p></o:p></span></span></p>
</td>
<span style="mso-bookmark:_Hlk54784439"></span>
<td width="22%" style="width:22.26%;padding:0in 0in 18.35pt 2.25pt">
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:normal;mso-element:frame;mso-element-frame-hspace:2.25pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova"">December 3rd, 2020
<o:p></o:p></span></span></p>
</td>
<span style="mso-bookmark:_Hlk54784439"></span>
<td width="65%" valign="top" style="width:65.16%;padding:0in 0in 0in 0in"><span style="mso-bookmark:_Hlk54784439"></span>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:normal;mso-element:frame;mso-element-frame-hspace:2.25pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova""><o:p> </o:p></span></span></p>
</td>
<span style="mso-bookmark:_Hlk54784439"></span>
<td width="0%" valign="top" style="width:.1%;padding:0in 0in 0in 0in"><span style="mso-bookmark:_Hlk54784439"></span>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:normal;mso-element:frame;mso-element-frame-hspace:2.25pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova""><o:p> </o:p></span></span></p>
</td>
<span style="mso-bookmark:_Hlk54784439"></span>
</tr>
<tr style="height:15.15pt">
<td width="12%" valign="top" style="width:12.48%;padding:0in 0in 0in 0in;height:15.15pt">
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:normal;mso-element:frame;mso-element-frame-hspace:2.25pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<span style="mso-bookmark:_Hlk54784439"><b><span style="font-family:"Proxima Nova"">Subject:
</span></b></span><span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova""><o:p></o:p></span></span></p>
</td>
<span style="mso-bookmark:_Hlk54784439"></span>
<td width="22%" style="width:22.26%;padding:0in 0in 0in 0in;height:15.15pt">
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:normal;mso-element:frame;mso-element-frame-hspace:2.25pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova"">Additional Information on Annual Reviews<o:p></o:p></span></span></p>
</td>
<span style="mso-bookmark:_Hlk54784439"></span>
<td width="65%" valign="top" style="width:65.16%;padding:0in 0in 0in 0in;height:15.15pt">
<span style="mso-bookmark:_Hlk54784439"></span>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:normal;mso-element:frame;mso-element-frame-hspace:2.25pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova""><o:p> </o:p></span></span></p>
</td>
<span style="mso-bookmark:_Hlk54784439"></span>
<td width="0%" valign="top" style="width:.1%;padding:0in 0in 0in 0in;height:15.15pt">
<span style="mso-bookmark:_Hlk54784439"></span>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:normal;mso-element:frame;mso-element-frame-hspace:2.25pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:column;mso-height-rule:exactly">
<span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova""><o:p> </o:p></span></span></p>
</td>
<span style="mso-bookmark:_Hlk54784439"></span>
</tr>
</tbody>
</table>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova""><o:p> </o:p></span></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova"">Dear all,
<o:p></o:p></span></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova"">Nothing about the 2020 year has been normal or typical for anyone across the world due to the COVID-19 pandemic and the racial pandemic.
We have all seen and experienced first-hand the extent to which the daily work lives of faculty have been directly impacted. As such, I am writing to share additional guidance concerning how to adjust our usual expectations of faculty activity in order to
better correlate with the realities of the pandemics. We did sincerely investigate suspending annual reviews, however, both ABOR and UHAP policy mandate annual review for all tenure-track, continuing status and career-track faculty. We recommend that compassion
for ourselves and each other at this moment requires us to reconsider using only traditional metrics or standards for review of activity during 2020. Rather than focusing on traditional evaluative approaches for 2020, we encourage a
<b>formative approach</b> that provides opportunity for reflection on how faculty activity was affected by the pandemics and discussion for strategic planning of 2021 activities. Formative reviews emphasize professional growth through constructive support of
assessing current activity and informing strategic planning. By focusing on strengths while identifying challenges, a formative approach can improve professional development and even encourage risks that may lead to innovation and advancement of knowledge.
<o:p></o:p></span></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova""><o:p> </o:p></span></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova"">The Provost, in a previous memo, provided
<b>as much</b> <b>flexibility as possible within the bounds of </b></span></span><a href="https://policy.arizona.edu/employment-human-resources/annual-performance-reviews-faculty"><span style="mso-bookmark:_Hlk54784439"><b><span style="font-family:"Proxima Nova";color:#C00000">existing
policy</span></b></span><span style="mso-bookmark:_Hlk54784439"></span></a><span style="mso-bookmark:_Hlk54784439"><span class="MsoHyperlink"><span style="font-family:"Proxima Nova";color:windowtext">,</span></span></span><span style="mso-bookmark:_Hlk54784439"><span class="MsoHyperlink"><b><span style="font-family:"Proxima Nova"">
</span></b></span></span><span style="mso-bookmark:_Hlk54784439"><span class="MsoHyperlink"><span style="font-family:"Proxima Nova";color:black">which still requires peer review, scoring, and meeting with the department head</span></span></span><span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova";color:black">.
</span></span><span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova"">Although numerical scores are still required for annual review by peers and department head, we recognize the inherent challenge of reconciling a formative approach
with the need for scoring. Thus, rather than too narrowly focusing on scores, we recommend more emphasis on the written summary from the department head and meeting with the department head as an opportunity to engage in reflection and formative feedback.
Student Course Surveys (SCS) were not required for 2020 instructors and will not be required for 2020 annual review. This was decided because of the rapid transition to remote learning in Spring 2020 and the variability and instability of teaching formats
in Fall 2020. Peer teaching observations were still possible for remote learning, in which case it was recommended that observers choose only 2-3 areas to focus on while observing remote learning –
</span></span><a href="https://teachingprotocol.oia.arizona.edu/content/6"><span style="mso-bookmark:_Hlk54784439"><b><span style="font-family:"Proxima Nova";color:#C00000">see this link</span></b></span><span style="mso-bookmark:_Hlk54784439"></span></a><span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova"">
for guidance for observing remote learning.<o:p></o:p></span></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova""><o:p> </o:p></span></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova"">We encourage celebrating faculty who have gone
<b>above and beyond their traditional work</b> in order to address either pandemic. This will require
<b>a more expansive view of what counts for each area of the workload as well as an openness to understanding ways in which faculty have needed to re-focus their efforts.
</b>We can provide recognition of work that may be on-going, including unexpected service activities that have helped the university address financial changes, student needs, racial inequities and pandemic related topics. This may also include forms of
</span></span><a href="https://facultyaffairs.arizona.edu/universitys-inclusive-view-scholarship"><span style="mso-bookmark:_Hlk54784439"><b><span style="font-family:"Proxima Nova";color:#C00000">public scholarship</span></b></span><span style="mso-bookmark:_Hlk54784439"></span></a><span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova"">
where faculty have addressed urgent social and health issues in public spheres. In addition, recognition of how faculty quickly pivoted in teaching and scholarship to integrate the health and racial pandemic historical moments, including rapidly adopting and
refining remote learning strategies and technical applications. Such efforts deserve to be recognized as significant achievements during the 2020 year, especially during this time period when furloughs and pay-cut related flex time have reduced the amount
of available or expected work time. <o:p></o:p></span></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova"">At the university level we recommend using
</span></span><a href="https://uavitae.arizona.edu/"><span style="mso-bookmark:_Hlk54784439"><b><span style="font-family:"Proxima Nova";color:#C00000">UAVitae</span></b></span><span style="mso-bookmark:_Hlk54784439"></span></a><span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova"">
for the following limited content this year: <o:p></o:p></span></span></p>
<p class="MsoListParagraphCxSpFirst" style="margin-left:1.0in;mso-add-space:auto;text-indent:-.25in;mso-list:l1 level1 lfo2">
<span style="mso-bookmark:_Hlk54784439"><![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Proxima Nova"">Narrative summary of previous year and goals for following year<o:p></o:p></span></span></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space:auto;text-indent:-.25in;mso-list:l1 level1 lfo2">
<span style="mso-bookmark:_Hlk54784439"><![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Proxima Nova"">Peer annual review summary and scores<o:p></o:p></span></span></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space:auto;text-indent:-.25in;mso-list:l1 level1 lfo2">
<span style="mso-bookmark:_Hlk54784439"><![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Proxima Nova"">Department Head/Director annual review summary and scores<o:p></o:p></span></span></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space:auto;text-indent:-.25in;mso-list:l1 level1 lfo2">
<span style="mso-bookmark:_Hlk54784439"><![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Proxima Nova"">Syllabus upload<o:p></o:p></span></span></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space:auto;text-indent:-.25in;mso-list:l1 level1 lfo2">
<span style="mso-bookmark:_Hlk54784439"><![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Proxima Nova"">Faculty Workload<o:p></o:p></span></span></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space:auto;text-indent:-.25in;mso-list:l1 level1 lfo2">
<span style="mso-bookmark:_Hlk54784439"><![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Proxima Nova"">Input only data in UAVitae that will be used to update
</span></span><a href="https://profiles.arizona.edu/"><span style="mso-bookmark:_Hlk54784439"><b><span style="font-size:11.0pt;font-family:"Proxima Nova";color:#C00000">UAProfiles</span></b></span><span style="mso-bookmark:_Hlk54784439"></span></a><span style="mso-bookmark:_Hlk54784439"><span style="font-size:11.0pt;font-family:"Proxima Nova"">,
specifically scholarly activity, interests, awards/honors, and bio.<o:p></o:p></span></span></p>
<p class="MsoListParagraphCxSpLast" style="margin-left:1.0in;mso-add-space:auto;text-indent:-.25in;mso-list:l1 level1 lfo2">
<span style="mso-bookmark:_Hlk54784439"><![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Proxima Nova"">Updated CV upload<o:p></o:p></span></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova"">Formative Approaches to Annual Review Meetings between Faculty and Department Heads:<o:p></o:p></span></span></p>
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<span style="mso-bookmark:_Hlk54784439"><![if !supportLists]><span style="font-size:11.0pt;font-family:"Proxima Nova""><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><i><span style="font-size:11.0pt;font-family:"Proxima Nova"">Start with positive feedback and strengths</span></i></b></span><span style="mso-bookmark:_Hlk54784439"><span style="font-size:11.0pt;font-family:"Proxima Nova"">.
Make sure this is a two-way conversation. Ask faculty to highlight 1-2 of their accomplishments during the past year.
<o:p></o:p></span></span></p>
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<span style="mso-bookmark:_Hlk54784439"><![if !supportLists]><span style="font-size:11.0pt;font-family:"Proxima Nova""><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><i><span style="font-size:11.0pt;font-family:"Proxima Nova"">Ask questions for an honest conversation</span></i></b></span><span style="mso-bookmark:_Hlk54784439"><span style="font-size:11.0pt;font-family:"Proxima Nova""> about
how teaching, research, service, or other activity was affected by COVID-19 pandemic or the racial pandemic. (<i>See handout from
</i></span></span><a href="https://www.pnas.org/content/117/27/15378"><span style="mso-bookmark:_Hlk54784439"><b><i><span style="font-size:11.0pt;font-family:"Proxima Nova";color:#C00000">Malish et al., 2020</span></i></b></span><span style="mso-bookmark:_Hlk54784439"></span></a><span style="mso-bookmark:_Hlk54784439"><i><span style="font-size:11.0pt;font-family:"Proxima Nova";color:#C00000">
</span></i></span><span style="mso-bookmark:_Hlk54784439"><i><span style="font-size:11.0pt;font-family:"Proxima Nova"">for specific questions related to teaching, research and service in regard to pandemic alterations in workload</span></i></span><span style="mso-bookmark:_Hlk54784439"><span style="font-size:11.0pt;font-family:"Proxima Nova"">)<o:p></o:p></span></span></p>
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<span style="mso-bookmark:_Hlk54784439"><![if !supportLists]><span style="font-size:11.0pt;font-family:"Proxima Nova""><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-size:11.0pt;font-family:"Proxima Nova"">Take an expansive view of what counts.</span></b></span><span style="mso-bookmark:_Hlk54784439"><span style="font-size:11.0pt;font-family:"Proxima Nova""> Consider preparatory
work that will lead to future activity, acknowledge quick changes to address pandemic topics (COVID-19 or racism), recognize additional service activities related to workgroups for topics of COVID-19 or racism pandemics.
<o:p></o:p></span></span></p>
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<span style="mso-bookmark:_Hlk54784439"><![if !supportLists]><span style="font-size:11.0pt;font-family:"Proxima Nova""><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-size:11.0pt;font-family:"Proxima Nova"">Make and refine goals for the coming year</span></b></span><span style="mso-bookmark:_Hlk54784439"><span style="font-size:11.0pt;font-family:"Proxima Nova""> and discuss
long-term plans over a 3-year period for each section of their workload. This process can help faculty set and prioritize work goals for 2021.
<o:p></o:p></span></span></p>
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<span style="mso-bookmark:_Hlk54784439"><![if !supportLists]><span style="font-size:11.0pt;font-family:"Proxima Nova""><span style="mso-list:Ignore">5.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-size:11.0pt;font-family:"Proxima Nova"">Discuss how short-term goals will lead to long-term outcomes</span></b></span><span style="mso-bookmark:_Hlk54784439"><span style="font-size:11.0pt;font-family:"Proxima Nova"">.
Taking a long-term vision helps to contextualize the current year’s activity. Quantifiable aspects of productivity fluctuate over time, which at times may leave faculty feeling unappreciated. Many faculty activities require several years to reach completion,
and thus annual metrics may be misleading if they are not placed within a longer-term context.
<o:p></o:p></span></span></p>
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<span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova"">Useful Reading on Best Practices for Faculty Performance Reviews:
<o:p></o:p></span></span></p>
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<span style="mso-bookmark:_Hlk54784439"></span><a href="http://insidehighered.com/digital-learning/blogs/technology-and-learning/7-ways-performance-reviews-are-misaligned-learning"><span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova"">http://insidehighered.com/digital-learning/blogs/technology-and-learning/7-ways-performance-reviews-are-misaligned-learning</span></span><span style="mso-bookmark:_Hlk54784439"></span></a><span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova""><o:p></o:p></span></span></p>
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<span style="mso-bookmark:_Hlk54784439"></span><a href="https://www.insidehighered.com/news/2015/01/26/aacu-session-focuses-holistic-faculty-evaluation"><span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova"">https://www.insidehighered.com/news/2015/01/26/aacu-session-focuses-holistic-faculty-evaluation</span></span><span style="mso-bookmark:_Hlk54784439"></span></a><span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova""><o:p></o:p></span></span></p>
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<span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova""><o:p> </o:p></span></span></p>
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<span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova"">For Malish et al. (2020) article see this link:<o:p></o:p></span></span></p>
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<span style="mso-bookmark:_Hlk54784439"></span><a href="https://www.pnas.org/content/117/27/15378"><span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova"">https://www.pnas.org/content/117/27/15378</span></span><span style="mso-bookmark:_Hlk54784439"></span></a><span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova""><o:p></o:p></span></span></p>
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<span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova"">For articles on how Gender and Race have been impacted by Pandemics:<o:p></o:p></span></span></p>
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<span style="mso-bookmark:_Hlk54784439"></span><a href="https://papers.ssrn.com/sol3/papers.cfm?abstract_id=3623492"><span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova"">https://papers.ssrn.com/sol3/papers.cfm?abstract_id=3623492</span></span><span style="mso-bookmark:_Hlk54784439"></span></a><span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova""><o:p></o:p></span></span></p>
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<span style="mso-bookmark:_Hlk54784439"></span><a href="https://www.epi.org/publication/black-workers-covid/"><span style="mso-bookmark:_Hlk54784439"><span style="font-family:"Proxima Nova"">https://www.epi.org/publication/black-workers-covid/</span></span><span style="mso-bookmark:_Hlk54784439"></span></a><span style="mso-bookmark:_Hlk54784439"></span><span style="font-family:"Proxima Nova""><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><o:p> </o:p></p>
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