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<title>FW: need some info re reporting extension activities</title>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Tahoma",sans-serif">FYI…<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Tahoma",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Jeffrey C. Silvertooth, Ph.D.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Associate Dean
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Director of Extension and Economic Development<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Division of Agriculture, Life, & Veterinary Sciences, and Cooperative Extension<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Forbes 301<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">University of Arizona<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Tucson, Arizona 85721-0036<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">520-621-7205</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Tahoma",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b>From:</b> wedaprinonly@lists.cahnrs.wsu.edu <wedaprinonly@lists.cahnrs.wsu.edu>
<br>
<b>Sent:</b> Wednesday, September 30, 2020 5:23 PM<br>
<b>To:</b> wedaprinonly <wedaprinonly@lists.cahnrs.wsu.edu><br>
<b>Subject:</b> [EXT][wedaprinonly] FW: need some info re reporting extension activities<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p align="center" style="text-align:center"><strong><span style="font-family:"Calibri",sans-serif;color:red">External Email</span></strong><o:p></o:p></p>
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<p class="MsoNormal" style="margin-bottom:7.5pt"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:#1F497D">WEDA Principals,</span><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:#0A0A0A"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:7.5pt"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:#1F497D">See the request below from Singeru. He is looking for some examples of how to collect and record Extension activity data—in particular
systems that can be used by Extension Agents to keep track of and report their extension activities. He’s looking for something that can be used on a tablet or other hand-held device. Please share with him any systems that you use or are aware of, that might
be helpful.</span><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:#0A0A0A"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:7.5pt"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:#1F497D"> </span><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:#0A0A0A"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:7.5pt"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:#1F497D">Thank you,</span><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:#0A0A0A"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:7.5pt"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:#1F497D">Lyla</span><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:#0A0A0A"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:7.5pt"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:#1F497D"> </span><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:#0A0A0A"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:7.5pt"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:#1F497D"> </span><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:#0A0A0A"><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:7.5pt"><b><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:#0A0A0A">From:</span></b><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:#0A0A0A"> Singeru Singeo <<a href="mailto:ssingeo@mail.fm">ssingeo@mail.fm</a>>
<br>
<b>Sent:</b> Wednesday, September 30, 2020 4:14 PM<br>
<b>To:</b> Houglum, Lyla E <<a href="mailto:lyla.houglum@oregonstate.edu">lyla.houglum@oregonstate.edu</a>><br>
<b>Cc:</b> <a href="mailto:ssingeo@mail.fm">ssingeo@mail.fm</a><br>
<b>Subject:</b> need some info re reporting extension activities<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:7.5pt"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:#0A0A0A"> <o:p></o:p></span></p>
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<span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:#D73F09">[This email originated from outside of OSU. Use caution with links and attachments.]</span><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:#0A0A0A"><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:7.5pt"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:#0A0A0A">Hi Lyla,<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:7.5pt"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:#0A0A0A"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:7.5pt"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:#0A0A0A">I hope that you and your family and your colleagues all continue to be safe from the COVID.
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:7.5pt"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:#0A0A0A"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:7.5pt"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:#0A0A0A">I am trying to find out the best or the most appropriate way for my extension agents to be able to maintain their extension activity
records—after they return from such an activity in the field/location.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:7.5pt"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:#0A0A0A"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:7.5pt"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:#0A0A0A">In the years past, we used notebooks but I determined that they were old fashioned and not reliable; and often not used.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:7.5pt"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:#0A0A0A"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:7.5pt"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:#0A0A0A">So, several years ago, we designed a web-based report system where the extension agents from throughout the far reaches of Micronesia
can use office computers, access the electronic report template, and fill out with data from their extension activity.
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:7.5pt"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:#0A0A0A"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:7.5pt"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:#0A0A0A">When USDA began to work on the integration of extension and research, we stopped using that web-based report system. So we’ve been
using different approach to collecting the extension activity reports. But the problem is I am afraid that the compilation of these data—from paper records, hand-held devices, etc.,--will be difficult to integrate when we try to put our Accomplishment Reports
together later.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:7.5pt"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:#0A0A0A"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:7.5pt"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:#0A0A0A">So I am looking at a little bit better way to collect Extension Agents reports starting next fiscal/program year.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:7.5pt"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:#0A0A0A"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:7.5pt"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:#0A0A0A">Do you know or are you aware of some good examples of ways that Extension Agents collect/enter their data from their extension activities
everyday? I am sure there are Extension Director or Associate Directors out there who have developed a good way for their Extension Agents to keep track/keep records of their extension activities after they come from the field?<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:7.5pt"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:#0A0A0A"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:7.5pt"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:#0A0A0A">I am thinking that if there is a program that somebody has put together—that can be loaded to a tablet or other type of hand-held
devices—that can be used to collect/store activity reports. Can you find out from our Extension Directors what kind of system they are using. Let me know if you have some recommendations.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:7.5pt"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:#0A0A0A"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:7.5pt"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:#0A0A0A">Thank you and take care.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:7.5pt"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:#0A0A0A"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:7.5pt"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:#0A0A0A">Singeru<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:7.5pt"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:#0A0A0A"> <o:p></o:p></span></p>
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