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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Tahoma",sans-serif">FYI…<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Tahoma",sans-serif"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Jeffrey C. Silvertooth, Ph.D.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Associate Dean
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Director of Extension and Economic Development<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Division of Agriculture, Life, & Veterinary Sciences, and Cooperative Extension<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Forbes 301<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">University of Arizona<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Tucson, Arizona 85721-0036<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">520-621-7205</span><o:p></o:p></p>
</div>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Tahoma",sans-serif"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Rutherford, Janis KM - (jmathias) <jmathias@arizona.edu>
<br>
<b>Sent:</b> Thursday, June 18, 2020 2:00 PM<br>
<b>To:</b> Farrell-Poe, Kathryn L - (kittfp) <kittfp@arizona.edu>; Thompson, Gary D - (gdthomps) <GaryT@ag.arizona.edu>; Torres, Robert M - (rtorres1) <rtorres1@arizona.edu>; Stock, S. Patricia - (spstock) <spstock@arizona.edu>; Tabashnik, Bruce E - (tabashnb)
<BruceT@cals.arizona.edu>; Scaramella, Laura V - (scaramella) <scaramella@arizona.edu>; Going, Scott B - (going) <going@arizona.edu>; Jenks, Matthew - (jenksm) <jenksm@arizona.edu>; Koprowski, John L - (5quirre1) <5quirre1@ag.arizona.edu>; Chorover, Jon -
(chorover) <chorover@arizona.edu>; Shevchuk, Darren S - (shevchuk) <shevchuk@arizona.edu>; Do, Hanh Thi Minh - (htdo) <htdo@arizona.edu>; Oden, Belinda K - (belindaoden) <belindaoden@arizona.edu>; Stevens, Amanda M - (amanda84) <amanda84@arizona.edu>; Teres,
Kevin K - (kteres) <kteres@arizona.edu>; Krogsgaard, Bethina - (bethinak) <bethinak@arizona.edu>; Sowerby, Samantha Blair - (sbsowerby) <sbsowerby@arizona.edu>; Davis, James M - (jdavis1) <JDavis@ag.arizona.edu>; Mclain, Jean - (mclainj) <mclainj@arizona.edu>;
Limesand, Kirsten H - (limesank) <limesank@arizona.edu>; Mcclaran, Mitchel P - (mcclaran) <mcclaran@arizona.edu>; Rahr, Matt - (rahr) <rahr@ag.arizona.edu>; Rutledge, Bethany S - (rutledge) <rutledge@cals.arizona.edu><br>
<b>Cc:</b> Burgess, Shane C - (shaneburgess) <sburgess@cals.arizona.edu>; Staten, Michael E - (statenm) <statenm@arizona.edu>; Antin, Parker B - (pba) <pba@arizona.edu>; Silvertooth, Jeffrey C - (silverto) <Silver@ag.arizona.edu>; Ratje, Jeffrey M - (jmratje)
<jmratje@arizona.edu><br>
<b>Subject:</b> Notes from "Financing the Mission with Lisa Rulney" 6/17 Meeting<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri Light",sans-serif">Below please find my notes from the meeting held yesterday. The issues were partly brought up by Lisa Rulney and partly brought up by participants (senior business officers).<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri Light",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:20.0pt;font-family:"Calibri Light",sans-serif">Financing the Mission with Lisa 20200617<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:#767676"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><u>Issues of Confusion that Lisa Rulney addressed: </u></b><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:27.0pt;text-indent:-.25in;mso-list:l0 level1 lfo2;vertical-align:middle">
<![if !supportLists]><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>"Enrollment projections are increasing so why are we still projecting a Net Tuition Revenue (NTR) loss?"<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.75in;text-indent:-.25in;mso-list:l0 level2 lfo2;vertical-align:middle">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Enrollment Management Team is seeing better enrollment than anticipated. However, the TYPE of students interacting with the UA systems are students who have very high financial need and very high merit aid, so we could potentially
end up with the same class size (enrollment) and have an increased financial burden (the mix and type of student for NTR purposes)<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:27.0pt;text-indent:-.25in;mso-list:l0 level1 lfo2;vertical-align:middle">
<![if !supportLists]><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>"UA is doing furlough/furlough-based salary reduction as a way of not doing layoffs, but I am hearing layoffs are happening".<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.75in;text-indent:-.25in;mso-list:l0 level2 lfo2;vertical-align:middle">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Layoffs are a tool that units have always had in their toolbox to use with budget issues, there is just not an institutional layoff directive (ex: "x% FTE need to be reduced"). If a department/college feels they need to use the
layoff "tool", they can.<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:27.0pt;text-indent:-.25in;mso-list:l0 level1 lfo2;vertical-align:middle">
<![if !supportLists]><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>"FY21 is two weeks out - what % decrease do we use when budgeting FY21?"<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.75in;text-indent:-.25in;mso-list:l0 level2 lfo2;vertical-align:middle">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Senior Leadership Team (SLT)'s goal is to share first round of FY21 budget by mid-July. It will still be preliminary because NTR and the mix of students will not fully be known until 21st day census. Initial FY21 allocations will
be done based on first round of FY21 budget, then there will be a "true up" after 21st day numbers are know.
<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.75in;text-indent:-.25in;mso-list:l0 level2 lfo2;vertical-align:middle">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>No percentage was stated, other than the 4% that was messaged out in January 2020 was based on a "lookback" of NTR and now the model has a $25M decline… so 4% is no longer enough.<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:27.0pt;text-indent:-.25in;mso-list:l0 level1 lfo2;vertical-align:middle">
<![if !supportLists]><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>"Faculty asked to submit choice of teaching modality and press conference reiterating employees and students can choose if they want to come back, yet Provost guidance is 50% of major's coursework needs to be in person".<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.75in;text-indent:-.25in;mso-list:l0 level2 lfo2;vertical-align:middle">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Lisa Rulney agreed that inconsistent messaging is floating around and SLT is working to streamline messaging.<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:27.0pt;text-indent:-.25in;mso-list:l0 level1 lfo2;vertical-align:middle">
<![if !supportLists]><span style="mso-list:Ignore">5.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>"6 feet (2 meter) social distancing measurement in all forms of world-wide COVID-19 social distancing communication, yet UA re-entry plans are discussing 1 meter distancing for classrooms. Do we know something different than the rest
of the world?"<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.75in;text-indent:-.25in;mso-list:l0 level2 lfo2;vertical-align:middle">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Provost told Optical Sci that the 1 meter is due to airflow issues and rationale that it is enough space if everyone is masked for only 50 min. This answer did not sit well.
<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:27.0pt;text-indent:-.25in;mso-list:l0 level1 lfo2;vertical-align:middle">
<![if !supportLists]><span style="mso-list:Ignore">6.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>What is the SOP to handle a COVID-19 positive employee? HR is telling people to contact Campus Health, however, protocol from campus health is to contact Facilities Management.<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.75in;text-indent:-.25in;mso-list:l0 level2 lfo2;vertical-align:middle">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>No real answer other than there is an idea being floated to have a single point/triage group (outside of HR, Campus Health, and Facilities Management, etc.) that is the front line for us to call and they would give you next steps
based on the situation. However, this has not been fully created yet.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"><b><u>Other Topics:</u></b><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:27.0pt;text-indent:-.25in;mso-list:l1 level1 lfo4;vertical-align:middle">
<![if !supportLists]><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>The current RCM model has enrollment growth calculated; not enrollment contraction. A new RCM model coming out in next few days to address this. In mid-July, when the FY21 budget is presented the new RCM model will then be updated.
<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.75in;text-indent:-.25in;mso-list:l1 level2 lfo4;vertical-align:middle">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>In "BO speak" - There is a column for FY20 impact, then column for furlough/salary savings, then projection for FY21, then a delta for each unit. After summing all of those, we will have projections for FY21 for our unit. Right
now OBP is finishing the inputs. <o:p></o:p></p>
<p class="MsoNormal" style="margin-left:27.0pt;text-indent:-.25in;mso-list:l1 level1 lfo4;vertical-align:middle">
<![if !supportLists]><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>SLT is working on modeling for a worst case scenario (meaning UA being fully online).
<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:27.0pt;text-indent:-.25in;mso-list:l1 level1 lfo4;vertical-align:middle">
<![if !supportLists]><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Reminder that "self truths" will fill in the gaps when there is lack of information and/or conflicting information.<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:27.0pt;text-indent:-.25in;mso-list:l1 level1 lfo4;vertical-align:middle">
<![if !supportLists]><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Residence Life moving forward with students picking rooms. Portal opening next week for all students who submitted a housing application by April 1st. They are reducing capacity slightly (converting doubles to singles in anticipation
of increased demand of singles), which is anticipating 6,500 students rather than standard 7,000.
<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:27.0pt;text-indent:-.25in;mso-list:l1 level1 lfo4;vertical-align:middle">
<![if !supportLists]><span style="mso-list:Ignore">5.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Babcock taken out of Residence Life rotation as a dorm. This still slated for isolation dorm for COVID-19 students who test positive. Office space within Babcock are not being relocated because no contamination concern due to airflow
and proximity of sick students. <o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.75in;text-indent:-.25in;mso-list:l1 level2 lfo4;vertical-align:middle">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>However, there has not been communication to employees who are stationed in Babcock and this is concerning for their College (COH).<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks,<o:p></o:p></p>
<p class="MsoNormal">Janis<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0">
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<td valign="top" style="padding:0in 0in 0in 0in">
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#1F497D"><img width="120" height="96" style="width:1.25in;height:1.0in" id="Picture_x0020_1" src="cid:image001.png@01D64579.092C8400" alt="The University of Arizona block 'A' logo."></span><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#1F497D"><o:p></o:p></span></p>
</td>
<td width="500" valign="top" style="width:375.0pt;padding:0in 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:14.0pt;color:#0C234B">Janis Rutherford</span></b><span style="font-size:10.0pt;font-family:"Times New Roman",serif;color:#495057"><br>
</span><span style="font-size:10.0pt;color:#495057">Director of Finance</span><span style="font-size:10.0pt;font-family:"Times New Roman",serif;color:#495057"><br>
</span><span style="font-size:10.0pt;color:#495057">Division Business Services<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:#495057">College of Agriculture & Life Sciences</span><span style="font-size:10.0pt;font-family:"Times New Roman",serif;color:#495057"><br>
</span><span style="font-size:10.0pt;color:#495057">THE UNIVERSITY OF ARIZONA</span><span style="font-size:10.0pt;font-family:"Times New Roman",serif;color:#495057"><br>
<br>
</span><span style="font-size:10.0pt;color:#495057">Forbes, Room 320A<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:#495057">1140 E. South Campus Drive<br>
PO Box 210036 | Tucson, AZ 85721<br>
Office: 520-626-8353 </span><span style="font-size:9.0pt;color:#767676">| </span>
<span style="font-size:10.0pt;color:#495057"><br>
</span><b><span style="font-size:10.0pt;color:#002060;border:none windowtext 1.0pt;padding:0in"><a href="mailto:jmathias@email.arizona.edu"><span style="color:#002060;text-decoration:none">jmathias@email.arizona.edu</span></a></span></b><span style="font-size:10.0pt;color:#495057"><br>
</span><b><span style="font-size:10.0pt;color:#C00000;border:none windowtext 1.0pt;padding:0in"><a href="http://www.alvsce.arizona.edu/"><span style="color:#C00000;text-decoration:none">www.alvsce.arizona.edu</span></a></span></b><span style="font-size:10.0pt;color:#495057"><br>
<a href="https://facebook.com/uarizona"><b><span style="font-size:9.0pt;color:#8B0015;border:none windowtext 1.0pt;padding:0in">facebook</span></b></a></span><span style="font-size:9.0pt;color:#767676"> |
</span><span style="font-size:10.0pt;color:#495057"><a href="https://twitter.com/uarizona"><b><span style="font-size:9.0pt;color:#8B0015;border:none windowtext 1.0pt;padding:0in">twitter</span></b></a></span><span style="font-size:9.0pt;color:#767676"> |
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| </span><span style="font-size:10.0pt;color:#495057"><a href="https://www.linkedin.com/school/the-university-of-arizona"><b><span style="font-size:9.0pt;color:#8B0015;border:none windowtext 1.0pt;padding:0in">linkedin</span></b></a></span><span style="font-size:10.0pt;font-family:"Times New Roman",serif;color:#495057">
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