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<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">FYI… message from Provost Folks today.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">We are working in the right direction in the CES.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Jeff<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal"><span style="font-size:11.0pt">Jeffrey C. Silvertooth, Ph.D.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Associate Dean<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Director for Extension & Economic Development<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Division of Agriculture, Life, & Veterinary Sciences, and Cooperative Extension<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Forbes 301, Bldg. #36<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">University of Arizona<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Tucson, AZ 85721-0036<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">520-621-7205<o:p></o:p></span></p>
</div>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black">Dear Deans, Provost’s Council, SVPS and SPBAC Members,<o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black">I know that you and your teams are deep in the work of your modifying teaching, research, support and service activities to accommodate the measures needed to slow the spread of COVID-19 by <a href="https://www.livescience.com/coronavirus-flatten-the-curve.html"><span style="color:purple">flattening
the curve</span></a> in order to save lives, locally, nationally and globally. Thank you.<o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black">I am writing with just a few updates for today, and to clarify a few points that have already been made.<o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<b><span style="font-size:16.0pt;color:#0A224A">New Items / Updates:</span></b><span style="color:black"><o:p></o:p></span></p>
<ol style="margin-top:0in;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px" start="1" type="1">
<li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo3"><b>Buildings Closures: </b>It is okay to completely close buildings if all personnel can be effectively moved to work-from-home assignments. Please ask each of your official Building Managers
to work with <a href="applewebdata://C5AD9616-E08D-490D-8D4A-AEE44E9B304C/Kopach,%20Christopher%20M%20-%20(ckopach)%20%3cckopach@arizona.edu%3e"><span style="color:purple">Chris Kopach</span></a>, AVP for Facilities Management, to decide which buildings can
be<span class="apple-converted-space"> </span><span style="color:windowtext">closed</span>, and do please make sure that signage on the doors help people get access in case of an emergency need. Then, please work with <a href="mailto:enasser@email.arizona?q=edward+nassar+arizona&oq=edward+nassar+arizona&aqs=chrome..69i57.7297j0j4&sourceid=chrome&ie=UTF-8"><span style="color:purple">Ted
Nasser</span></a>, Chief Procurement Officer, to manage deliveries that were headed for closed buildings. We rely on you to communicate these closures to your own personnel.<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo3"><b>Classrooms to be Locked:</b> <span style="color:windowtext">Centrally scheduled classrooms will be locked</span><span class="apple-converted-space"> </span>to deter students from congregating
in them, BUT faculty to be able to access them to deliver their online classes<span class="apple-converted-space"><span style="color:windowtext"> </span></span><span style="color:windowtext">or record their lessons</span>. <span class="apple-converted-space"> </span><span style="color:windowtext">A
process for reserving centrally scheduled classrooms through room and course scheduling will be communicated to instructors, who are actively teaching, today. If you manage departmentally scheduled classroom, these too should be locked, but made available
by reservation to your faculty.</span><o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo3"><b>Technology Supports for Students: </b>New information page up today: <a href="http://student.it.arizona.edu/" target="_blank" title="http://student.it.arizona.edu/"><span style="color:purple;background:white">http://student.it.arizona.edu</span></a> with
supports for WiFi access and computer access – please share widely, and also contact <a href="mailto:%20darcyvp@email.arizona.edu"><span style="color:purple">Darcy Van Patten</span></a>, Executive Director Digital Transformation and Student and Academic Technologies,
if you have information that could be usefully added to this page.<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo3"><b>Xenophobia: </b>Please be vigilant in supporting our community members of Chinese-origin at all times. We are hearing reports of xenophobic attacks around the nation, and we absolutely want
to deter anything similar on our campus. <i>Please find ways to remind your teams that now, more than ever, we are part of a global community, battling against a common threat.</i><o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo3"><b>Budget implications: </b>We are building forecasts now for the impacts of COVID-19 on revenues, and the outlook is very grim indeed. Please aim to curtail all expenditures in your units to
the best extent possible while we weather this storm. We will do the same centrally.<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo3"><b>AFMY Process: </b>Please aim to hold with the timeline for our budget discussions, even if you have only limited time to prepare for these meetings. We urgently need to understand where
each unit is headed in the coming year, now more than ever, and the timeline is already very tight for decisioning that will give you the clarity you need for the next FY.<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo3"><b>Summer Courses and Study Abroad:
</b>Guidance to follow in a memo this afternoon.<o:p></o:p></li></ol>
<p class="MsoNormal" style="margin-left:.5in;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<b><span style="font-size:16.0pt;color:#0A224A">Clarifications:</span></b><span style="color:black"><o:p></o:p></span></p>
<ol style="margin-top:0in;caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px" start="1" type="1">
<li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6"><b>Classes WILL be online until the end of semester: </b>We will be holding all courses online between now and the end of semester – no change will be contemplated henceforth. The students
need clarity from us on this issue - faculty and staff should reinforce this message repeatedly.<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6"><b>Personal Responsibility for Safety: </b>All students, staff and faculty must decide for THEMSELVES if they choose to spend any time at all on campus. <i>No supervisor can require on-campus
presence until further notice. </i>If you are challenged to support any essential activity because of lack of personnel, please let Betsy, Lisa or me know, and we will help you to figure out a path forward.<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6"><b>Research operations: </b>Please be on high alert for any situation in which a staff member, student or postdoc does not feel free to decide FOR THEMSELVES how to keep safe from COVID-19. <b><span style="color:red">Faculty
MUST NOT coerce any group member into being on campus, either explicitly or implicitly. Unit heads / chairs / directors are asked to be very vigilant on this item. </span></b>Some helpful language drafted up by OpSci is shared below, in case it is useful
to you to repurpose to your unit.<o:p></o:p></li></ol>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black">With thanks,<o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black"> <o:p></o:p></span></p>
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<span style="color:black">Liesl<o:p></o:p></span></p>
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<b><span style="font-size:16.0pt;color:#0A224A">Language shared from OpSci on Managing Research:</span></b><span style="color:black"><o:p></o:p></span></p>
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<b><span style="color:black"> </span></b><span style="color:black"><o:p></o:p></span></p>
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<span style="color:#212121">For research activities, we will ask that each faculty member overseeing a laboratory research group write up a brief <b>set of bulleted operating procedures for their research groups</b> that – AT A MINIMUM – addresses and/or is
mindful of the following points:</span><o:p></o:p></li><li class="MsoListParagraph" style="color:black;margin-left:.75in;mso-list:l5 level1 lfo9;background:white">
<span style="color:#212121">The <b>baseline approach</b> for the majority of situations will require faculty and supervisors to identify productive ways to support research goals from off-site wherever possible for all students that work in their group – graduate,
post-doc, undergrads. In the near term they will continue to be compensated from their existing support, and any deviations from this will be communicated at a later date.</span><o:p></o:p></li><li class="MsoListParagraph" style="color:black;margin-left:.75in;mso-list:l5 level1 lfo9;background:white">
<span style="color:#212121">Group meetings should be held virtually to support off-site, remote participation.</span><o:p></o:p></li><li class="MsoListParagraph" style="color:black;margin-left:.75in;mso-list:l5 level1 lfo9;background:white">
<span style="color:#212121">Under <b>no circumstances</b> should any faculty or staff pressure any students or other staff who are following university recommendations to work from off-site to instead come into the lab – the university is trying to minimize
on-site personnel.</span><o:p></o:p></li><li class="MsoListParagraph" style="color:black;margin-left:.75in;mso-list:l5 level1 lfo9;background:white">
<span style="color:#212121">Any students and staff who are serving in critical laboratory research roles, and personally desire to come into the lab despite guidance, must be provided as safe an environment as possible. This will include not sharing any space
closely with other students or staff, being alerted to avoiding exposure to COVID-19 from surfaces, being provided with disinfectant wipes, etc., where warranted. This will generally <b>preclude more than one individual</b> using any research laboratory at
a given time. <b><i>Any plan incorporating such continued operations involving students and staff in research roles on-site will require approval from the dean’s office.</i></b></span><o:p></o:p></li><li class="MsoListParagraph" style="color:black;margin-left:.75in;mso-list:l5 level1 lfo9;background:white">
<span style="color:#212121">No plan contemplating continued operations should require face-to-face interactions with personnel who are at heightened risk to Coronavirus <a href="https://www.cdc.gov/coronavirus/2019-ncov/specific-groups/high-risk-complications.html"><span style="color:purple">as
defined by CDC</span></a>.</span><o:p></o:p></li><li class="MsoListParagraph" style="color:black;margin-left:.75in;mso-list:l5 level1 lfo9;background:white">
<span style="color:#212121">Exemplary “critical” roles could include cases where major research resources or capabilities are put at risk if they are not attended to; other unusual circumstances could potentially include atypical research operations where researchers
function effectively and safely in controlled situations that are demonstrably in isolation from other students, faculty, and staff. <b><i>As noted above, any such examples involving students and staff will require review by the dean’s office.</i></b></span><o:p></o:p></li><li class="MsoListParagraph" style="color:black;margin-left:.75in;mso-list:l5 level1 lfo9;background:white">
<span style="color:#212121">Any plan for such isolated laboratory activities must not be in conflict with established safety protocols.</span><o:p></o:p></li><li class="MsoListParagraph" style="color:black;margin-left:.75in;mso-list:l5 level1 lfo9;background:white">
<span style="color:#212121">A faculty or facilities plan that anticipates any such deviations could include rotations, etc., where required, to realize these required features.</span><o:p></o:p></li><li class="MsoListParagraph" style="color:black;margin-left:.75in;mso-list:l5 level1 lfo9;background:white">
<span style="color:#212121">Any ITAR-controlled work cannot be conducted remotely in violation of a TCP</span><o:p></o:p></li><li class="MsoListParagraph" style="color:black;margin-left:.75in;mso-list:l5 level1 lfo9;background:white">
The faculty plan should contemplate operations mindful of the fact that the COVID-19 response at UA will persist through the end of the semester.<o:p></o:p></li></ul>
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<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Liesl<o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:14.0pt;color:#0C234B">Liesl Folks, PhD, MBA</span></b><span style="font-size:10.0pt;color:#767676"><br>
Senior Vice President for Academic Affairs and Provost<br>
Professor, Electrical and Computer Engineering<br>
THE UNIVERSITY OF ARIZONA<br>
<br>
Administration, 411<br>
P.O. Box 210066 | Tucson, AZ 85721<br>
Office: 520-626-8121 <br>
<a href="mailto:liesl@arizona.edu"><span style="color:#767676">liesl@arizona.edu</span></a><br>
She / Her / Hers<br>
<b><a href="https://www.arizona.edu"><span style="color:#8B0015">www.arizona.edu</span></a></b><br>
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