<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=us-ascii">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<!--[if !mso]><style>v\:* {behavior:url(#default#VML);}
o\:* {behavior:url(#default#VML);}
w\:* {behavior:url(#default#VML);}
.shape {behavior:url(#default#VML);}
</style><![endif]--><style><!--
/* Font Definitions */
@font-face
{font-family:Wingdings;
panose-1:5 0 0 0 0 0 0 0 0 0;}
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
@font-face
{font-family:"Calibri Light";
panose-1:2 15 3 2 2 2 4 3 2 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
margin-bottom:.0001pt;
font-size:11.0pt;
font-family:"Calibri",sans-serif;}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:#0563C1;
text-decoration:underline;}
a:visited, span.MsoHyperlinkFollowed
{mso-style-priority:99;
color:#954F72;
text-decoration:underline;}
p.MsoPlainText, li.MsoPlainText, div.MsoPlainText
{mso-style-priority:99;
mso-style-link:"Plain Text Char";
margin:0in;
margin-bottom:.0001pt;
font-size:11.0pt;
font-family:"Calibri",sans-serif;}
p.msonormal0, li.msonormal0, div.msonormal0
{mso-style-name:msonormal;
mso-margin-top-alt:auto;
margin-right:0in;
mso-margin-bottom-alt:auto;
margin-left:0in;
font-size:11.0pt;
font-family:"Calibri",sans-serif;}
span.PlainTextChar
{mso-style-name:"Plain Text Char";
mso-style-priority:99;
mso-style-link:"Plain Text";
font-family:"Calibri",sans-serif;}
span.EmailStyle20
{mso-style-type:personal;
font-family:"Calibri",sans-serif;
color:windowtext;}
span.EmailStyle21
{mso-style-type:personal;
font-family:"Calibri",sans-serif;
color:windowtext;}
span.EmailStyle22
{mso-style-type:personal-compose;
font-family:"Calibri",sans-serif;
color:windowtext;}
.MsoChpDefault
{mso-style-type:export-only;
font-size:10.0pt;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
/* List Definitions */
@list l0
{mso-list-id:104232175;
mso-list-type:hybrid;
mso-list-template-ids:2096527816 67698689 67698691 67698693 67698689 67698691 67698693 67698689 67698691 67698693;}
@list l0:level1
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l0:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l0:level3
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l0:level4
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l0:level5
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l0:level6
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l0:level7
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l0:level8
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l0:level9
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l1
{mso-list-id:175315711;
mso-list-template-ids:-665147332;}
@list l1:level1
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level2
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:1.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level3
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:1.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level4
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:2.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level5
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:2.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level6
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:3.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level7
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:3.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level8
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:4.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level9
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:4.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
ol
{margin-bottom:0in;}
ul
{margin-bottom:0in;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-US" link="#0563C1" vlink="#954F72">
<div class="WordSection1">
<p class="MsoNormal"><span style="font-size:12.0pt">Unit and Business Leaders,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">On February 28, I requested unit business officers take the initiative to review and update the Continuity of Operations Plans (COOPs) within their unit. Due to the spread of COVID-19, but valuable in any
emergency situation, senior UA leadership requested COOPs be updated and submitted by
<b>March 17</b>. To ensure all units have a current COOP, please send an electronic copy to
<b><a href="mailto:Mary%20Marcelle%20-%20Carroll%20%3cmarymcarroll@email.arizona.edu%3e">Mary Carroll</a></b> in addition to submitting it electronically to UAPD.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Lane Spalla from UAPD will present on COOPs at the Business Community meeting March 25 (unfortunately after the due date). Unit leaders may be interested to participate in this meeting via Zoom. Please obtain
the Zoom information from your business officer.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Jeffrey<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> cabo-request@list.arizona.edu <cabo-request@list.arizona.edu>
<b>On Behalf Of </b>Taylor, Marilyn - (taylorm)<br>
<b>Sent:</b> Friday, March 6, 2020 3:25 PM<br>
<b>To:</b> 'cabo@list.arizona.edu' <cabo@list.arizona.edu><br>
<b>Subject:</b> [cabo] FW: Request to Update Your Continuity of Operations Plan (COOP) by March 17<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please distribute within your unit as appropriate.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div class="MsoNormal" align="center" style="text-align:center">
<hr size="1" width="100%" align="center">
</div>
<p class="MsoNormal" align="center" style="text-align:center"><o:p> </o:p></p>
<p class="MsoNormal"><a name="_Hlk21004712"><span style="font-family:"Calibri Light",sans-serif">TO: University Leadership<o:p></o:p></span></a></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk21004712"><span style="font-family:"Calibri Light",sans-serif"><o:p> </o:p></span></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk21004712"><span style="font-family:"Calibri Light",sans-serif">FROM: Liesl Folks,
<i>Senior Vice President for Academic Affairs & Provost</i> <o:p></o:p></span></span></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:.5in"><span style="mso-bookmark:_Hlk21004712"><span style="font-family:"Calibri Light",sans-serif">Lisa Rulney,
<i>Senior Vice President for Business Affairs & CFO</i> <o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk21004712"><span style="font-family:"Calibri Light",sans-serif"> Brian Seastone,
<i>Assistant Vice President & Chief of Police</i><o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk21004712"><span style="font-family:"Calibri Light",sans-serif"><o:p> </o:p></span></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk21004712"><span style="font-family:"Calibri Light",sans-serif">DATE: March 6, 2020<o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk21004712"><span style="font-family:"Calibri Light",sans-serif">
<o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk21004712"><span style="font-family:"Calibri Light",sans-serif">SUBJECT:
</span></span><span style="font-family:"Calibri Light",sans-serif">Request to Update Your Continuity of Operations Plan (COOP) by March 17<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-family:"Calibri Light",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-family:"Calibri Light",sans-serif">We are writing today to ask you to ensure that the Continuity of Operations Plan (COOP) is up to date for your division, college, department, and/or unit. As part of our emergency
management plan, your documented COOP ensures that the essential functions of our academic, research, and business enterprises can continue to be performed during a wide range of incidents, including localized acts of nature, accidents, and technological or
attack-related emergencies. <o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-family:"Calibri Light",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-family:"Calibri Light",sans-serif">We are also requesting your assistance in communicating this message throughout the leadership within your unit.<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-family:"Calibri Light",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-family:"Calibri Light",sans-serif">While you should be reviewing your COOP annually, and also whenever you have changes in mission-essential staff, with the news about COVID-19 (Coronavirus) this is a valuable time
for each of our units to reassess and submit an updated plan.<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-family:"Calibri Light",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-family:"Calibri Light",sans-serif">To support you in updating your COOP and to ease a plan’s retrieval during an incident, we recently moved the process to an online portal which can be accessed through the Critical
Incident Response Team website (cirt.arizona.edu) under Resources/Plans, along with a sample completed plan (see links below).
<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-family:"Calibri Light",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-family:"Calibri Light",sans-serif">Please submit your updated COOP by Tuesday, March 17, 2020 and then share the information within your area.<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-family:"Calibri Light",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-family:"Calibri Light",sans-serif">Please also encourage your students, faculty, and staff (along with family and friends of the University) to sign up for the UAlert emergency notification system. In an emergency,
this is our most efficient and timely method to communicate with our University community. To sign up for UAlert, go to alerts.arizona.edu and follow the prompts.<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-family:"Calibri Light",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-family:"Calibri Light",sans-serif">For more information or for assistance in developing your Continuity of Operations Plan, contact:<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoPlainText" style="mso-list:l0 level1 lfo3"><span style="font-family:"Calibri Light",sans-serif">Lane Spalla, Coordinator for Emergency Management -
<a href="mailto:lspalla@arizona.edu">lspalla@arizona.edu</a><o:p></o:p></span></li><li class="MsoPlainText" style="mso-list:l0 level1 lfo3"><span style="font-family:"Calibri Light",sans-serif">Brian Seastone, Assistant Vice President & Chief of Police -
<a href="mailto:seastone@arizona.edu">seastone@arizona.edu</a><o:p></o:p></span></li></ul>
<p class="MsoPlainText"><span style="font-family:"Calibri Light",sans-serif"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-family:"Calibri Light",sans-serif">COOP direct link -
</span><a href="https://cirt.arizona.edu/content/continuity-operations-plan"><span style="font-family:"Calibri Light",sans-serif">https://cirt.arizona.edu/content/continuity-operations-plan</span></a><span style="font-family:"Calibri Light",sans-serif"><o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-family:"Calibri Light",sans-serif">UAlert direct link -
</span><a href="https://cirt.arizona.edu/ualert"><span style="font-family:"Calibri Light",sans-serif">https://cirt.arizona.edu/ualert</span></a><span style="font-family:"Calibri Light",sans-serif"> or
</span><a href="http://alerts.arizona.edu/">http://alerts.arizona.edu/</a><span style="font-family:"Calibri Light",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
</body>
</html>