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<p class="MsoNormal">Folks,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I met with Jocelyn Gehring from Youth Safety yesterday to discuss a couple of items. Here is a summary of our conversation:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>She says <b>she is all caught up on DPS clearances</b>. If you have submitted something to her and you have not received notification back, could you resubmit? I will go through all the paperwork and make sure that we have her email
address correctly recorded everywhere, but if you go to the system directory and type in “gehri” you will see her name - second down.
<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><b>The packet that she wants us to upload into the DCC</b> system includes the pieces you scan and send to her and the screenshot that says the DPS card for your volunteer is valid. In the off chance (because these things happen) that
the screenshot is not included in the email back to you, you can make a .pdf of her email and attach it to your scan and upload that. She is trying to combine your file with the screenshot so everything is in one .pdf, but when we were sitting there yesterday,
she found one where her efforts had failed. Her email still said that the person was cleared. Our audit point is that we have checked with her—so her email constitutes proof that we did that. <o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Human Resources reluctantly bought into the DPS card system. We
<b>cannot, therefore, substitute</b> any other clearance for the DPS card. I’ve had messages from staff and volunteers asking if a concealed carry permit, a Raytheon employee badge, or proof that they are a member of the military, a law enforcement officer,
a civilian employee on a military installation, or some other clearance can be substituted. Per Human Resources, the answer is no.
<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>If you need help convincing your volunteers that we <b>MUST</b> have the DPS card, you can give them my email. I’ll explain—from the state office—that the only method of compliance allowed to us by Human Resources at the University
of Arizona is the verification of a valid DPS card. <o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><b><span style="mso-list:Ignore">5.<span style="font:7.0pt "Times New Roman"">
</span></span></b><![endif]>Human Resources insists that Jocelyn (she does them for us free of charge) or the HR office (which would charge us $35 per) check the DPS card for the initial approval. Once we have that initial approval, you can check the DPS website
as often as you want to verify that the card is still valid. <b>Watch for another email to discuss timing and process for the recurring checks.
<o:p></o:p></b></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="mso-list:Ignore">6.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Jocelyn would prefer that the volunteer NOT be included in the email to her. She will not “reply all” when there are multiple email addresses cc’d unless we establish a state-wide protocol for what emails get included.
<b>Watch for another email to discuss procedures for these clearances.</b><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Sorry this is so long. . . . <o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:16.0pt;font-family:"Brush Script MT"">Gloria<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Gloria </span><span style="font-size:12.0pt">Blumanhourst</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Program Coordinator – Volunteer Programs<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">4-H and Master Gardener<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><a href="mailto:gblumanhourst@email.arizona.edu">gblumanhourst@email.arizona.edu</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">520-621-4156</span><span style="font-size:12.0pt;font-family:"Brush Script MT""><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Cooperative Extension <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">University of Arizona<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">1140 E. South Campus Drive, Room 301<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Tucson, Arizona 85721-0036<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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